Documentation:CTLT Resource Room Coordinator

This page includes instructions, help files, advice, and helpful links for the CTLT Resource Room Coordinator. It was created to ensure continuity and institutional memory. Keeping it up to date and contributing relevant materials will ease future transitions.

Job Description

• Download the CTLT Resource Room Coordinator job description.

General Information

• About the CTLT Resource Room

Overview of the resource room. This page is intended audience CTLT staff and the UBC teaching community as well as the RR Coordinator. The information on the about page feeds directly into the CTLT website, so any changes made here will be reflected on the Resource Room page of the CTLT website.

CTLT Resource Room Documentation and Help Pages

• Cataloging new acquisitions in the RefWorks Database

Instructions on how to catalog new acquisitions in the CTLT Resource Room RefWorks Database.

• Overview of CTLT Resource Room Social Media

Information on the CTLT Resource Room Twitter, Dlvr.it, and Google Reader accounts.

• Manga Publications Group Online Subscriptions (Site Licenses)

Information on UBC group online subscriptions to three Manga Publications newsletters (The Teaching Professor, Online Classroom, and Distance Education Report)

• About the CTLT Resource Room Web-based Request Forms

Information about the CTLT Resource Room Web-based Request Forms.

• Ordering New Resources for the Resource Room

Instructions on how to order new materials for the resource room. Note: orders are quarterly.

• Inventory of Holdings

Documentation of 2011 Inventory

Other Useful CTLT Documentation and Help Pages

• CTLT Resource Sharing
• Log in to the CTLT Intranet to access IT documentation on topics such as:
  • Xerox 9203 Printer Setup Guides (IKB photocopiers – both offices)
  • Haggart Server Setup Guide
  • Polycom Viewstation SP User Guide (Teleconference System in USB Lvl 2 Meeting Room)
• Adding CTLT Public Calendars

Instructions on adding CTLT public calendars to personal information management software (Entourage and Microsoft Office).

• Booking CTLT Resources Using the Exchange Calendar

How to book resources (rooms, laptops, projectors, etc. using the shared calendar.

• CTLT Writing Style Guide

The CTLT Writing Style Guide standardizes the formatting of documentation produced CTLT. Examples of documentation formatting include punctuation use, proper abbreviations, and capitalization of nouns.

Useful Links

Cataloging

• ERIC Thesaurus
• RefWorks
• RefWorks Workshops at the UBC Library
• WorldCat

Social Media

• Dlvr.it
• Twitter
  • @UBC_CTLT Twitter Page
• Old Reader
• Google Reader
  • CTLT Resource Room Google Reader Shared Items Page

Administrative

• UBC Faculty/Staff Self-Service Portal
  • About the Self-Service Portal
• Hourly Timesheet Cutoff Schedule

Other

• Magna Publications
• UBC Events Calendar
• SoTL Journal Club page
• UBC Reading Rooms' Website
• UBC Library Guide on Current Awareness Tools
• List of CTLT Acronyms
• CTLT Glossary

Contacts

• UBC Library RefWorks Team: lib-refworks@interchange.ubc.ca
• UBC Wiki staff contact and drop-in clinic information
• Copyright contacts at UBC

Other Things You Need as RR Coordinator

This is a list of things you need, but that are not available on this wiki and/or online. Ask for these if they are not given to you!

• Your official job description
• CTLT Student Orientation Manual (This can be downloaded from the CTLT Intranet, but you will need the password)
• List of Usernames and Passwords
• PIN and Voucher for Online Subscriptions
• CTLT Staff Contact List
• your CTLT Website Profile (see website profiles here]
• Voicemail Box
• Business cards with name stickers

See Also

Other pages for the CTLT Resource Room Coordinator.