Learning Commons:Student Orientation/Student Report
This report was written to help the summer 2020 CLC web team transition into their role. Below you will find your main responsibilities, the core components you need to familiarize yourself with as a web team member, some of our tips and tricks, and on-going projects you will be taking over. These are just the bare minimum tasks and duties as a web team member, so use your creativity!
Before you explore this document, click on this link to get a sense of what the CLCA web team vision and principles are, as you will need to keep these in mind when carrying out any tasks or projects in the near future.
All past projects and documentation could be found in the CLC 2019-2020 Google drive folder, which is accessible from the clcassistants@gmail.com account.
(All folders highlighted in orange = Folders can be found in the CLC 2019-2020 Google drive)
Chapman Learning Commons Website
Your top responsibility as a CLCA will be to ensure the CLC website is always up to date. I recommend you become familiar with the different components of the website by clicking on each tab under the menu bar, and by checking out this link.
Creating and Uploading Blogs
One of your main responsibilities will be uploading blog posts written by your or fellow CLCAs. You will find the basics to creating a blog post here.
**Also insert annotated blog
Toolkit Updates
Another ongoing project you will be responsible for will be the update of the student toolkits. The CLC is constantly trying to iterate the current content on the website to ensure all the resources are up to date and easily applicable for students. The planning process that goes into updating one of these toolkits will be long and iterative, therefore you may not be able to update all the toolkits during the duration of your time as a web team member.
This is an example of the Time Management Toolkit Re-design. The entire toolkit redesign was guided by the DIY Media Plan it tool. An additional resource to use is this Learning Design page on the Web Team Wiki.
Should you have any questions regarding designing or creating educational content for the Learning Commons website or social media, Lucas Wright, senior educational consultant at CTLT (Centre for Teaching and Learning Technology) is your go-to person!
In this document, under Student Toolkits, next steps, you will find some unfinished tasks that need to be completed. The uploading of the apply questions requires the reformatting of the current format of the apply questions on the Learning Commons website; contact Rie Namba, educational resources developer at CTLT for more help with these! It involves some coding; something you can put on your resume at the end of this! for more help with these! It involves some coding; something you can put on your resume at the end of this!
Accessibility
The Learning Commons website officially became accessible in August of summer 2019. Since then, web team members have been responsible for the upkeeping the accessibility of the website. Follow the instructions and guidelines on this page when posting any content on the website.
Social Media - Instagram/Twitter
The main social media platforms that the Chapman Learning Commons use are Instagram and Twitter. The two platforms usually go hand in hand when you post any content, meaning any content you post on Instagram will also be posted on Twitter, and vice versa.
Review the Social Media Training folder in the CLC 2019 - 2020 folder in Google drive, and the below links before getting started.
This is the link to UBC’s Brand and Marketing Flickr. To ensure the Learning Commons does not violate any copyright laws, it is quickest and easiest. We allow any photo with the CC license with proper attribution (read more here).
- focus on the #UBC hashtag and key campus accounts (@Ubyssey, @TerryProject, students that interact with us most, etc) to see if there are any events or content elsewhere on campus that deserve promotion or conversations that can be sparked.
- communicate (through our Twitter channels) about happenings on campus that are important to students (by communicating things like vista outages, we can increase our credibility on the wider campus social networks and fill the gap in this communication). Be helpful and participatory.
- Live tweeting events (using event Twitter hashtag). This is a really good way to draw people into conversation and that once this has happened they are more likely to engage with us in future
Instagram - Posting from your laptop/desktop
To make a post from your laptop instead of your phone, follow the instructions below.
- Make sure you are on Chrome. Go to Instagram.com and log in to the ubclearn account. Go to View, Developer, Developer Tools.
- Click on the Toggle Device Toolbar. Your screen is now going to appear as if you are looking at Instagram from your phone (see below).
- Click on the refresh button on the top left hand corner.
- Now just follow the steps to make a post as you normally would from your phone; start by clicking on then + button on the bottom center of the screen.
- To return your screen back to normal, click on the Toggle Device Toolbar again and refresh the link. Click on the x button on the top right hand corner of the screen to close the Developer Tool.
Youtube
- Use the UBCLEAP account for posting new content to the UBC Learning Commons Channel . People will find it if they search for UBC Learning Commons on YouTube.
- strive for clear, impactful and comprehensive video titles and descriptions
- when making a video, strive for high production values, a clear message and ask whether or not the video addresses a need. Some other considerations:
- Is video the best medium to share your message?
- Will it be embedded on a page? Which channels will you use to share the video?
- What other content will support the video (ie blog posts, tweets, etc)?
Another reminder when it comes to social media, make sure to check-in regularly with Liam, the Program Coordinator for the CWSC, as he may have event updates from the CWSC that he would like us to feature on our social media. Personally, I think social media is the most fun when you use your creative expression; while staying within the guidelines of UBC’s brand of course. Happy content creating!
On-going Projects/Incomplete Projects
DIY Media Studio Collaboration with Library Communications This project will be similar to the Walk Station project created Fey and I created, which you can find on ubclibrary’s Instagram page. It is located in one of their story highlights - the one with the red Learning Commons logo.
For the planning process you will need the Creative Brief Template and the Storyboard template. Click on this link and download the Creative Brief Template. In the Walk Station Folder, you will also find an A4 StoryBoard Template. There will be parts of the brief you will be exempt from doing; use the Walk Station - Creative Brief as an example. You will be using both documents to plan the DIY Media Studio social media launch with Library Communications.
Work Learn Promotional Video in Collaboration with CSIC (Centre for Student Involvement and Careers) Look in the CSIC Video Planning folder what we have so far. The initial planning stages have already been written out, however feel free to edit them as you wish. The next stage of the project will be to begin filming; I suggest you speak with Emma and Alex so they can explain to you the purpose and goals of the project, then proceed to reach out to Nick from the CSIC to schedule filming times.
Transition Report - Summer 2019
If you ever have extra time on your hands, look in this document for lesser priority tasks.