Documentation:Research Commons/Thesis Formatting/Templates and Guides/MAC/Word 2008

From UBC Wiki
Jump to: navigation, search
Research Commons
UBC
Reference Desk.jpg
UBC Library
Welcome to the wiki for the Research Commons. This wiki is a space for research commons staff and graduate students to contribute resources.
Associated Pages

This Guide covers Thesis Formatting Basics, including Table of Contents, Page Numbering and List of Figures/Tables. The Troubleshooting section covers Troubleshooting Tips, Commons Issues and Troubleshooting

Basic Guide

Research Commons
UBC
Reference Desk.jpg
UBC Library
Welcome to the wiki for the Research Commons. This wiki is a space for research commons staff and graduate students to contribute resources.
Associated Pages

The following page provides step-by-step formatting/technical instructions for setting up a thesis framework in Word 2008. By following these instructions and setting up a framework *before you begin writing* your thesis, you will avoid common formatting issues that can cause stress and headaches later on!

Introductory Pages

To begin formatting your thesis document, create a Title Page, Abstract Page and any other pages that you may need later to create your Introductory Pages. These pages can simply be blank placeholders, but are important to include from the outset as they impact the page numbering and table of contents set up in the steps below. The second section you will create by making a Section Break will be called the Body of the Thesis.

Page Numbering

Step 1: Move the cursor to the last page of your Introductory Pages, Insert -> Breaks -> Section Break (Next Page)

Sectionbreak.png

Step 2: Select any page in your Introductory Pages, Insert -> Page Numbers...

Insertpagenumber.png

Step 3: Uncheck "Show number on first page -> Format -> select "i, ii, iii..." for Number Format -> Choose "Continue from previous section -> OK -> OK

Intronumber.png

Step 4: Go to View -> Header and Footer

Headerfooter.png

'Step 5: Click on the Footer or Header of your Body Section then select, Toolbox -> Header and Footer -> Uncheck "Link to Previous"

Unlinkfooter.png

Step 6: Notice the "Same as Previous" tag is removed

Unlinkresult.png

Step 7: Go to Insert -> Page Numbers...

Insertpagenumber.png

Step 8: Make sure "Show number on First Page" is checked Format -> select "1, 2, 3..." for Number Format -> Choose "Start at..." and enter '1' -> OK -> OK

Bodynumber.png

Table of Contents

Step 1: Go to Insert -> Index and Tables...

Insertindextable.png

Step 2: Go to Table of Contents -> Determine the levels you have -> OK

Insertcontent.png

Step 3: This is what you should see

Nocontent.png

Step 4: Highlight your title and choose the heading style for it (Heading 1 will be the Top Level, e.g. Abstract, List of Tables, Chapter Title. Heading 2 will indent once, Heading 3 will indent more...etc)

Headingstyle.png

Step 5: Select the Table of Contents, then Table of Contents -> Update Table...

Updatecontent.png

Step 6: Voila, Now we have every title updated! No more manual Table of Contents!

Newcontent.png

List of Tables/Figures

Please note, List of Tables comes before List of Figures for the proper order of your thesis but the process is the same for adding both tables and figures.

Step 1: Go to Insert -> Index and Tables...

Insertindextable.png

Step 2: Go to Table of Figures -> Choose Table for creating a "List of Tables", Figure for "List of Figures" -> OK

Insertfigure.png

Step 3: This is what you should see

Notable.png

Step 4: Select your Table/Figure, then Insert -> Caption...

Insertcaption.png

Step 5: Select the type of label (Table or Figure), and you can choose where the caption should appear; then type in the caption you want -> OK

Captionsetup.png

Step 6: Right Click on the List of Table/Figure -> Update Field

Updatetable.png

Step 7: Now we have every table or figure updated here! (The demos shown are List of Tables)

Demo I: Caption will be the identifier on the list

Newtable.png

Demo II: 3 tables on the list

Newtable2.png


Troubleshooting

Research Commons
UBC
Reference Desk.jpg
UBC Library
Welcome to the wiki for the Research Commons. This wiki is a space for research commons staff and graduate students to contribute resources.
Associated Pages


If you run into formatting issues other than page numbering and table of contents, you may find the solution here. You will find instructions with screen-shots for creating Landscape Pages, fixing Margins, where to find Word Count & Spell Check and how to use the Hidden Mark-ups feature to find out why you may be having formatting difficulties.

Landscape Pages

Step 1: Move the cursor to the end of the Portrait Page Insert -> Break -> Section Break (Next Page)

Sectionbreak.png

Step 2: Select the page you want to be turned into a landscape page, File -> Page Setup...

Filepagesetup.png

Step 3: Select the landscape orientation -> OK

Orientationhorizontal.png

Step 4: Move the cursor to the end of the Landscape Page, Insert -> Break -> Section Break (Next Page)

Sectionbreak.png

Step 5: Select the page after the Landscape Page File -> Page Setup...

Filepagesetup.png

Step 6: Select the Portrait orientation -> OK

Orientationvertical.png

Step 7: A Landscape Page between two Portrait Pages

Landscapefinal.png

Margins

Step 1: Go to Format -> Document...

Formatdocument.png

Step 2: Specify the margins -> OK

Marginsetup.png

Word Count

Step 1: Go to Tools -> Word Count...

Wordcount.png

Spell Check

Step 1: Go to Tools -> Spelling and Grammar...

Spelling.png

Show Hidden Markups

Step 1: Hidden markups will be shown, good for fixing mistakenly added breaks, tabs

Showhidden.png