Documentation:Emerging Media Lab Offboarding
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Everyone at EML: |
As a member of EML, here is a checklist of the responsibilities you must complete with the help of the Lab Coordinator in order to be fully off-boarded.
Scheduling end of term interviews
We'd like to have an end of term interview with all former workers at EML. Please discuss your schedule with the Lab Coordinator to find a time that works to chat with the Emerging Media Mentor and Lab Supervisor about your time at EML.
Building access
McGavin
Please schedule a time with the Lab Coordinator to return your keycard for the McGavin office space.
IKB and Scarfe
The Lab Coordinator will contact IT to have your UBC card access to any EML spaces removed.
Removal from services
The Lab Coordinator will manually remove the former worker from the following services. Most services do not involve full removal and are detailed below. Attention should be paid to the closing down of accounts on particular hardware used by team members, they should hand-off project materials and their account will be dated for deletion from EML computers.
Confluence
Teams
GitHub
Former workers should be set to "members", removing administrative provileges.
Clockify
Former workers should have their Clockify "disabled", but not removed.
WordPress
Former workers should still have access, but be downgraded from "administrator" to "subscriber" if necessary.
Miro
Former workers should have their access changed to "guest".
Trello
Former workers should have their access changed to "guest".
Password changes
If you had the password to any of the following EML accounts, contact the Coordinator and tell them which ones. They will have their passwords reset for security.
- AWS
- Canva
- Hootsuite
- HTC
- Meta
- Oculus
- Steam
- Unity