You must agree to the following
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Project teams: |
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As a co-op student, Work Learn, or volunteer, you are expected to:
- Check your email at least once a day.
- Tell us if your email address changes, or if we have been sending email to the wrong address.
- Tell us if you cannot access email/Teams/Trello/Clockify/Figma/Canva/Workday/Confluence or any of the other software you and your team use.
- Check your Teams messages at least once a day.
- Only use Teams for shorter discussions. If it can be an email or a Trello thread, that is a better option.
- Keep meeting minutes and/or follow up after your team meeting or conversation on Teams with a summary of what was discussed.
- Use Trello to track your project tasks.
- Track your project hours in Clockify.
- Tell the lab coordinator (emergingmedia.lab@ubc.ca) and your project team if you can't make it to a meeting, even if it's a recurring meeting that you don't usually attend.
- Book your time in one of the EML labs using LibCal: https://libcal.library.ubc.ca/reserve/eml
- Tell us as far ahead of time as possible when you will have your exams/holidays/etc.
- Participate in some way to the end-of-semester Showcase event.
- Help your team create a project poster and presentation for the Showcase.
- Provide the lab coordinator (emergingmedia.lab@ubc.ca) and EML Marketing and Communications team with up-to-date screenshots, photos, and links to any videos or demos so that we can promote it.
- Keep your project's page on https://wiki.ubc.ca up to date.
- Work Learns and Co-ops: come to your weekly one-on-one meeting with the Lab Supervisor.
- Team leads: fill out your team's weekly project update by noon on Fridays.
- Give your team lead your weekly journal update for your project by Friday morning.
- Tell us if something on the website needs updating.
- Tell us if something breaks or is missing, don't worry, you're not in trouble, you should just let us know immediately. Did you spill water in a keyboard? We have lots of keyboards and we won't be mad.
- Keep the physical lab space tidy. If there's a mess, let us know, or tidy it yourself.
- If you run into technical trouble, ask someone for help. This can be someone on your team, or a member of EML staff. Don't spend 10 hours trying to figure out something when you could ask someone in 5 minutes.
- Tell us if there is an issue on your team.
- Tell us if there is a problem with your computer, or a computer in the lab space.
- Tell us if your workload is too much, if you need time off, or need advice. You can reach out to any member of staff that you're comfortable speaking with.