File Format Significance - Draft Section
I like this little significance section!
With the addition of the text, it makes me question how we present the "preferred" formats and then list "acceptable". In reality, we would convert the "acceptable" formats to a preferred format. I think it could be helpful to clarify this somewhere so it's not confusing.
Maybe a clarification on this can go in the ! box as it more explicitly mentions the importance of submitting in a preferred format?
We could add a sentence that says something along the lines of - "Should you submit files in an acceptable format, please be advised that the cIRcle Office may convert your files to a preferred format on your behalf. Please see Section 3.4 of the cIRcle Non-Exclusive Distribution License (Version 3.0) for more details."
What if somewhere in the intro section we explain that we are listing Preferred formats [brief definition] and Acceptable formats [brief definition]. And then add your sentence (slightly modified) "Please be advised that the cIRcle Office will convert your files to a preferred format on your behalf. Please see Section 3.4 of the cIRcle Non-Exclusive Distribution License (Version 3.0) for more details."
I added this which I think clarifies what I was after:
The following guide lists Preferred Formats (formats that support access and preservation) and Acceptable Formats (formats we accept but convert on your behalf for preservation and access). Please see Section 3.4 of the cIRcle Non-Exclusive Distribution License (Version 3.0) for more details.