Wednesday November 12
Here’s a recap on our roles, deadlines, etc. from our meeting.
Promotions: All promotion leaders - please send out all emails to the organizations TONIGHT with the email template Cassandra drafted up and the PDF that Andrew gave us. If you have not received these please request them from Cassandra. Indicate on the google doc once you have contacted the organization.
Print out posters to post up or distribute around the community! Invite yo friends on Facebook too!
Shelby: Please make the Facebook event live and send us the link so we can include it in our emails and the EventBrite page.
Food: Matt, since you took care of the budgeting, can you draft up the recipes for all dishes? Once you have drafted up the recipes, please send them to Shelby so she can organize an aesthetically pleasing/clean/easy to read recipe page. We were thinking either doing small pieces of paper for each recipe or including all three recipes on one page for convenience.
Ingredient list: Matt, will you be able to pick up all ingredients? If not, let us know if there is anything you would like us to pick up. Christine, a member of the other group, is up for picking up items (she has a car and Costco card). We need to include 100 dinner rolls in there as well (I’m hoping Costco has them?). Please email Christine if you require any assistance.
Survey prize: Matt, are you able to pick up the farmer’s market $50 gift certificate thingy?
Budget list: Matt, please submit budget plan by Fri/Sat/whenever you’re done it?
Data Collection: Jessy, I think I heard that you set up the Survey Monkey? Can you please send us the link and/or give us access to the account so we can add our survey questions on it? Our team will upload all questions by Saturday night.
Survey deadline for participants is Friday November 21 at 11:59 pm. Survey prize (gift cert.) will be left at GNH for pickup. Winner will be notified to pick it up there.
———————————
Timeline for Tuesday:
Prep Team: Matt, Sadaf, Jill, Christine, Kirianna, Cassandra, and Jessy - please arrive at GNH at 4:30 pm with all ingredients and appropriate supplies.
Rest of the team, arrive just before 6:30 pm. We will start set up right at 6:30 pm. Please see the attached document for the layout of the room (subject to change).
Toolkit members - arrive at 6:40 pm.
Event starts at 7:00 pm. - We will have around 6 tables for the toolkits, demos, and info table. Welcoming table will be outside/inside by the entrance. - Jill, Sadaf, and Christine will be the main ladies in the kitchen —> they will make sure to maintain constant supply of kale chips and dishes.
Welcome table: - Cassandra and Esther
Info and Survey Table: - Shelby, Frances, and Jessy - Computer with excel name/email sign up sheet will be available (who can bring their laptop?) - Have post-its/paper for ballots and ballot box (for door prize - 1 hour gardening consultation) - Esther will send out the email and the Survey Monkey link to all participants who signed up for the survey on Tuesday night right after the event if possible.
Demo tables: - Kale chips: 1-2 person - Soup: Christine + one other person - Salad and salad dressing - Matt, Katelyn, and maybe one more individual
Toolkit tables - members of the two other groups
Floaters, observers, and schmoozers: All other members. Hang around the toolkit tables, talk to people around the room to make them feel comfortable and welcome, and/or help out with the kitchen if needed.
Start wrapping up the event at 7:50. Matt will announce the winner around this time.
All members - STAY AFTERWARDS FOR CLEANUP!