Representing EML
|
|---|
| This page is for: |
|
Everyone at EML: |
Interacting with people outside of the lab
As a student worker at EML, you may interact with people outside of the lab. This might include collaborating with students and faculty from course-integrated learning projects, where an EML project team and members of a class interact, as well as the public when we conduct presentations or host drop-ins.
When interacting with people from outside the lab, it's important to present EML consistently. This means:
When representing EML virtually:
Keep your camera on. (We know not everyone is in a living situation where this is possible. If you're not able to have your camera on when representing EML, please let us know ahead of time. You are not obligated to represent EML via camera if you are not comfortable doing so.
Use a good microphone. This means you should probably wear a headset with a microphone, or use a good external one. We know not everyone has access to a good microphone. We can advise if you need to purchase a cheap one, or offer suggestions if your sound quality is poor. Are you unsure if your microphone is any good? Ask someone.
Remember to mute your microphone when you're not talking!
When representing EML in person:
Follow the lead of the EML staff member you're representing EML with. If you're on your own--for example, when boothing at Imagine Day--remember to stick to the official description of EML: we're a lab, we focus on educational tools, we say "emerging media" rather than "VR" because virtual reality isn't the only thing we do, we also do machine learning and AI, and finally, that EMLx exists, it's a student-run organization affiliated with EML, and most importantly, EMLx is not a club.
What is an external organization?
External organizations are any department at UBC--including your faculty member's department--that isn't EML. This means you should represent EML the same way to a member of the general public or team members at Microsoft as you would to a faculty member in Biology.
Have you been contacted from someone at an external organization or a member of the general public? Ask the EML Supervisor or EML Coordinator what to do.
If you are unsure of any parts of this, please contact the EML Supervisor or EML Coordinator.
Talking to faculty
You may have a more casual relationship with your project's PI. They are not your prof, they are a teammate on your team. However, when talking to another member of faculty, treat them as such. Address them as Dr. Lee, unless they tell you otherwise, keep any email or chat professional, and remember that you're speaking on behalf of EML, you're not just speaking as yourself.
Do not promise anything on behalf of EML!
When talking to friends who might be interested in joining us at EML, you may tell them to apply through the Work Learn office, co-op offices, or the volunteer form on our website. Please do not tell them that they will be hired; EML positions can be very competitive.
Likewise, do not guarantee anything to faculty. We're interested in talking to them, so have them email emergingmedia.lab@ubc.ca if they're interested in hearing more.
Ask the Lab Supervisor and Lab Coordinator before inviting people to EML Zoom or Teams meetings, or internal EML workshops.
If you would like to invite friends to public EML events such as our semester-end showcases, public--not internal--workshops or lectures, or EML-adjacent meetings like the Emerging Media Community of Practice, please have them RSVP through the appropriate form. If you're not sure where that form is, please check our website, and then ask the EML Coordinator if you're still not sure.