Terms & Scope

The activities as laid out in responsibilities of the working group are expected to take 3 years to complete. The working group is expected to begin its activity in January - February 2022.

The following items are out of scope for this working group:

The development and implementation of open scholarship policy and practices beyond UBC Library
Staffing allocation, restructuring, and funding allocations may be recommendations from the working group but these decisions are outside of the groups authority

Responsibilities

The following are some of the responsibilities of the working group. It is expected through consultation and through the activities of the working group that these responsibilities may change.

Year 1 - Socializing Adoption of the Statement & Development of Implementation Plan

Provide in/formal opportunities for Librarians to comment on and contribute to the development of the Statement of Commitment
Provide in/formal opportunities for Librarians to comment on and contribute to the development of an implementation plan that addresses the aspirations of the statement
Identify units, committees, and working groups where the implementation plan may impact their activities and processes

Year 2 - Implementing into Practices

Facilitation of the implementation plan. This may include developing new practices and workflows, developing training and communication for librarians, and evaluation and assessment of current practices.
Identify, develop, and coordinate a series of professional development opportunities that address multiple levels of knowledge and engagement with open scholarship principles

Year 3 - Assessment & Review

Develop an assessment plan to review the outcomes of the statement implementation.
Obtain feedback from librarians on the value of the Statement and make a determination as to whether further implementation is necessary

Authority

The working group is sponsored by Allan Bell, Associate University Librarian, Digital Programs and Services. For activities, recommendations, and decisions that may fall outside of the authority of the working group, Allan Bell will act as an intermediary between the working group and LibExec when needed. For any activities, recommendations, or decisions that will impact other committees or groups, the working group will engage in consultation and implementation practices with the chair(s).

Reporting

In keeping with the aspirational goal of transparency, the working group will maintain an online presence at: https://scholcomm.ubc.ca/home/librarian-statement-of-commitment-to-open-scholarship/

Membership

Membership will be based entirely upon interest and a willingness to work toward the aspirations of the statement. Working group members will be expected to be signatories of the statement. There are no required skills or expertise for inclusion on the working group.

Membership List

Alex Alisauskas, Reference Librarian, Woodward Library, UBCV

Vanessa Kitchin, Southern Medical Program Librarian, UBCO

Aleha McCauley, Community Engagement Librarian, Irving K. Barber Learning Centre, UBCV

Katherine Miller, Nursing Librarian & Land and Food Systems Librarian, Woodward Library, UBCV

Bronwen Sprout, Head, Digital Programs and Services, Digital Programs & Services, UBCV

Chairs

Erin Fields, Open Education and Scholarly Communications Librarian, UBC V Library

Stephanie Savage, Scholarly Communications and Copyright Services Librarian, UBC V Library

Tara Stephens-Kyte, Digital Repository Librarian, UBC V Library

The chairs of the working will be responsible for the following:

Planning and scheduling meetings
Preparing and distributing minutes of meetings
Distributing material to the working group whenever needed to keep members informed, particularly agenda material before a meeting
Communicating the activities of the working group to the Library

Agenda & Meeting Minutes

2022

2023