Documentation:CTLT Resources/Event Planners Venue Bookings

From UBC Wiki

Venue Bookings

Some questions to ask when booking facility/room rentals:

Room Name
Room Location
Room Capacity
  • theatre-style
  • classroom-style
  • chevron-style
  • conference-style
  • crescent-style
  • perpendicular-style
  • U-shaped
  • semi-circle
  • hollow square or rectangle
  • boardroom-style
  • cluster-style
  • banquet-style
Equipment Included
  • LCD projector
  • computer
  • screen
  • mic
  • podium
  • flipcharts
  • whiteboard
  • overhead projector
  • moveable table and chairs
  • extension cord
  • wheelchair access
  • who has booking privileges
  • phone jack for teleconferencing
  • delivery access for catering
  • special hearing, seeing or mobility needs
  • time access to room
Costs
Special Considerations
  • payment method
  • cleanup charges
  • catering restrictions
  • are other events going on at the same time and if these events may affect your event
Contact Name
Contact Telephone
Contact Email
Website
Parking
  • location of nearest parkade
  • cost of the nearest parkade
  • parking options