Course:LFS350/Projects/2014W1/T24/Proposal
Version Control
The need to amend and change the project charter will inevitably be present. These changes should be well communicated between all project stakeholders and documented with a version control chart. An example version control chart follows.
| Version | Author | Changes | Date |
| 14.0 | Group | Addition of references and additional edits responding to TA feedback | Oct 29 2014 |
| 13.0 | Group | Edits responding to TA feedback | Oct 22 2014 |
| 12.0 | Alison | Minor Edits | Oct 4 2014 |
| 11.0 | Carrie | Minor Edits | Oct 4 2014 |
| 10.0 | Phoebe | Minor Edits | Oct 3 2014 |
| 9.0 | Alexa | Minor Edits | Sep 29 2014 |
| 8.0 | Cindy | Minor Edits | Sep 28 2014 |
| 7.0 | Carrie | Edits Reflecting Feedback from Joanne | Sep 26 2014 |
| 6.0 | Carrie | Minor Edits | Sep 26 2014 |
| 5.0 | Lucy | Editing of First Draft and transferred to Wiki Page | Sep 26 2014 |
| 4.0 | Carrie & Alexa | Completion of First draft | Sep 25 2014 |
| 3.0 | Pheobe | Addition of Stakeholder Summary | Sep 22 2014 |
| 2.0 | Alison | Addition of Main Questions and Methods | Sep 22 2014 |
| 1.0 | Carrie | Initial version- Document Formatting & addition of Project Background | Sep 19 2014 |
Project Background (__ / 10)
A scope statement for the project: Food Asset Mapping
Hastings-Sunrise has a rich and deep history in food security initiatives including programs offered at two neighbourhood houses (NH): Kiwassa and Frog Hollow; and two community centres (CC): Hastings and Thunderbird. There is a Steering Committee of 12 people representing the diversity in the Hastings-Sunrise neighbourhood with five core representatives with one from each of the NH’s, CC’s and another from Village Vancouver (Course:LFS350/Projects/2014W1/T24, 2014).
One of the Hastings Sunrise Community Food Network (HSCFN) goals is to:
- learn about the needs of the community and to identify gaps in programs, services and information (HSCFN, 2014).
This mapping project is a collaboration between Group 24 and the Hastings-Sunrise Neighbourhood that aims to help establish a baseline of the food assets in the community. By creating a database and map with food asset information we hope to assist in the identification of service gaps within the community. We also hope the map will improve food access for community members, thus contributing to the development of a community food system (as defined by Garrett & Feenstra, 1997). Additionally, we are facilitating community engagement by raising awareness around diverse assets within the neighbourhood.
The map may include the locations of grocery stores, grocery delivery and shopping assistance programs, meal delivery options, community (and other models such as urban farming and Young Agrarian) gardens, community meal programs, emergency food sources, green spaces, farmers markets and produce programs (CSA’s), free or low cost food programs and community food partner organizations. Due to time and resource constraints, and after considering community feedback, we will not be including restaurants on the map. Mapped locations will uphold a certain standard of ethics, health and cultural appropriateness (Course:LFS350/Projects/2014W1/T24, 2014).
Stakeholder Summary (__ /5)
| Name, Role & Organization | Responsibilities |
| Alexa MacEwan Alison Ludgate Carrie Cheung Cindy Dai Julian Napoleon Lucy Valnicek Penny Pang Phoebe Luk
|
Communicator with Project Coordinator (Joanne), key Community Stakeholders & with Coordinators of Group 9 and 25 Overview of map Overview of Wiki and Editing (Grammar, spelling, fluidity etc.) Overview of map & creation of PowerPoint Ground level data collection Overview of Wiki Overview of Wiki Overview of map
|
| Joanne Mackinnon |
|
| Nicolas Talloni |
|
| Group 9 |
|
| Group 25 |
|
Purpose and Research Question (__ / 20)
Our central purpose is to develop a food asset map which increases awareness, information exchange and community engagement around food in the Hastings Sunrise Neighbourhood. We will do this by collecting data in order to determine which services and infrastructure best suit the community's needs (Miller, 2013, p. 6). The data will then be entered into a database, which will create a visual representation of the current food assets in Hastings Sunrise. The map will be available in hard copy and/or online. This will enable the HSCFN to establish a foundation or base for current food assets in the neighbourhood. Our group will also work with Group 09 (Little Mountain Riley Park Neighbourhood Food Network Food Assets Map) so that both maps will be compatible and have similar formats.
Our main research question is:
What are the current food assets within the Hastings Sunrise Community and are there limitations in terms of physical presence, distribution and/or information gaps?
Our secondary considerations are:
- Are the determined food assets accessible and usable by the Hastings Sunrise Community?
- Are the determined food assets appropriate across a range of socioeconomic statuses?
- Are the determined food assets both culturally and ethnically diverse, and appropriate?
- Does the way in which this information is presented meet the needs of the community and improve on the current food network?
Methods (__ / 20)
How will you conduct your research?
Data collection
Our data collection methodology falls withing the ethnographic paradigm of qualitative research. Reeves et al. (2008), describe ethnographic qualitative research as a social approach, working with informal data, within a relatively small sample size. Quantitative analysis is particularly unsuitable to our project, as we are not assessing any numerical data sets. Community engagement and interaction are the driving factors behind the data featured on our map.
We will utilize:
- Community engagement at various events
- Ground-level data collection
- Consulting with Joanne and Community Partners
- Online resources (e.g. Google Maps)
- Neighbourhood and City Directories (e.g. Yellow Pages, Vancouver Chamber of Commerce business directory)
| Advantages | Disadvantages |
|---|---|
| Online Resources | Online Resources |
| - Efficient | - May be incomplete |
| - Available for everyone with access to computer | - Lack of credibility |
| Ground-level data collection | Ground-level data collection |
| - Less chance of overlooking smaller food assets | - Inefficient and time consuming |
| - More reliable information | - Hard to cover all the ground; some areas may be missed |
| Talking to Joanne and Community Partners | Talking to Joanne and Community Partners |
| - Knowledgable resources, experienced with the community | - Too many ideas/suggestions - may increase scope to an unmanageable level |
| Neighbourhood and City Directories | Neighbourhood and City Directories |
| - Very thorough inventory of businesses and services | - May be outdated |
Mapping
We will accomplish this by using an online software (ie. Google Maps Engine) to create a map with multiple layers (reflecting different categories of food assets) and information on the various food assets.
| Advantages | Disadvantages |
|---|---|
| Easily editable, even after the conclusion of the project (however editors must be determined) | Requires manual updates for any changes to the map (locations, new items, etc.) |
| Printable and easily accessible online | Not accessible to all members of community; requires internet access |
| Well organized (layers and colours) | Some functional limitations (for example, not interactive) |
| Readable and can include a large amount of information and detail (due to ability to zoom in/out) | Any updates to the software by Google may change the appearance of the map |
Ethical responsibilities
We need to be aware of the wants and needs of the community, and maintain scientific rigor throughout our project (Santilli et al., 2011). To the best of our ability, we will promote local, healthy, ethical and culturally appropriate information (Santilli et al., 2011).
Other team responsibilities
We will be collaborating with groups 9 and 25. We will create a map using the same parameters and legend as group 9 to create consistency between the two resources. On our map we will be using, and highlighting, food asset information obtained by group 25 about the Hastings-Sunrise neighbourhood.
Deliverables (__ / 5)
Presenting to community partners
| Date | Context | Information Conveyed |
|---|---|---|
| September 21 2014 | Pandora Park Fall Festival/Hasting Community Centre Birthday BBQ | Collecting information and updating Joanne on progress |
| September 22 2014 | Little Mountain Dialogue | Collecting information from community members and updating Joanne on progress |
| September 24 2014 | Meeting With Joanne | Updating Joanne on progress |
| October 7 2014 | Sustenance Festival | Collecting information from community members and updating Joanne on progress |
| October 18 2014 | Thunderbird Sustenance Fest | Collecting information from community members and updating Joanne on progress |
| November 3 2014 | Presenting Final Project | Presenting to Joanne and Community Stakeholders |
Map
Categories: community gardens and orchards, farmers markets, community food markets, community kitchens, and other community food resources
- Each category will be featured on a separate layer and be colour coded for clarity
- Items must fit one or more of the criteria options: local, healthy, affordable, or culturally appropriate
- Some items may be slightly outside the boundaries of the community but if their significance outweighs their inconvenient location, they will be included as well
Ensure that the community partners are able to print out readable, aesthetically pleasing copies of the map
- Online version is accessible to all
Directory of all the assets present on the map
- Online and printed version available and accessible
Success Factors/Criteria (__ / 10)
| Goal: Determine the food assets which currently exist within the Hastings Sunrise Community Determined by: |
|
| Goal: Provide a resource for determining limitations and availability of food assets in terms of physical presence, distribution, and/or information gaps Determined by: |
|
Scope Change
Scope changes requested by any stakeholder of the project must be agreed upon, approved and signed by all stakeholders. The agreed format is to revise this charter with version controls. Because this is critical to keep track of, the version control is displayed at the beginning of the charter.
Communication Plan (__ / 5)
| Action Item | Deliverable | Dates | Accountable |
| Weekly Updates | Progress Report (bullet points) | Wednesdays |
|
| Information sharing as it becomes available | Project Specific Information | Ongoing |
|
Milestones (__ / 5)
| Milestone | Event or Deliverable | Target Date | Responsibility |
| Milestone 1 | Initial sit-down meeting with Joanne | September 24 2014 | Group 24 |
| Milestone 2 | Data Collection Complete + Sample Map
Obtain Community Services Inventory |
October 11 2014 | Group 24
(Group 25) |
| Milestone 3 | Map Complete | October 29 2014 | Group 24 |
| Milestone 4 | Presentation to Hastings-Sunrise Steering Committee and Community Partners | November 3 2014 | Group 24 & Community Partners |
Approvals (__ / 5)
The following individuals hereby approve this Project Charter:
| Role or Title | Name and Signature | Date |
| Representative from Group 25 | Tina Li | Nov 1 2014 |
| Group Member | Carrie Cheung | Oct 29 2014 |
| Group Member | Phoebe Luk | Oct 29 2014 |
| Group Member | Alexa MacEwan | Oct 29 2014 |
| Group Member | Lucy Valnicek | Oct 29 2014 |
| Group Member | Penny Pang | Oct 31 2014 |
| Group Member | Julian Napoleon | Nov 1 2014 |
| Group Member | Alison Ludgate | Nov 1 2014 |
| Community Coordinator | Joanne MacKinnon | Nov 1 2014 |
| Group Member | Cindy Dai | Oct 29 2014 |
| Representative from Group 9 | Jessica Phung | Nov 1 2014 |
| TA |
References (__ / 5)
Writing Quality (__ / 10)
For a proposal report to receive full writing quality marks, it should be well organized and easy to read. It should address all of the topics articulated in the assignment details above, and it should be free of grammar, punctuation, and spelling mistakes.