PHAS-Roles

Please edit and add more details to the entries below.

Service Roles on the Preference List

• Articulation:
  • works with colleges and universities to establish UBC transfer credit for courses taken elsewhere
• CAP Councillor:
  • liaison between UBC Physics and Astronomy and the Canadian Association of Physicists
• CAP Exam and International Physics Olympiad:
  • creates, distributes and grades the CAP Exam for high-school-physics students across Canada (January-April);
  • selects students, organizes International Physics Olympiad study camp at UBC (end of May),
  • works at International Physics Olympiad (July)
• Committee on Initial Appointments (December-March)
  • Develops recommendation for appointments in job searches in concert with Open Hiring Committee
  • Assesses and recommends appointments of Adjunct, Affiliate and Honorary Professors
• Comprehensive Exam:
  • polls department members for questions for the comprehensive exams
  • creates the comprehensive exams (April and August)
  • grades the comprehensive exams
• Curriculum
  • Coordinates and proposes changes to the PHAS curriculum in coordination with innovations committee, Faculty of Science and other departments
• Demonstration Room
  • Supervises the demo room
• External Review
  • Coordinates the PHAS external review in Spring 2025
• Faculty Award Nominations
  • Selects and develops nomination materials for faculty awards with the Associate Head for Faculty
• Graduate Admissions (December-January)
  • Reads and grades graduate student applications, typically over the Winter break (December)
  • Assesses the graduate student demand from supervisors in various fields (December-January)
  • Meets to develop a ranked list of applicants and recommend offers (January)
• Graduate Mentors
  • Each mentor is assigned a cohort of incoming (and current students if they want to participate) and meets with them as a group in the Fall and Spring: informal, takes them for coffee.
  • The mentor is also available for consultation as needed.
• Graduate Recruiting (February and March)
  • Organizes the graduate recruiting open house during the first or second week of March
• NSERC USRA Selection (January-February)
  • ranks NSERC USRA applicants
• Merit (May)
  • Read faculty activity reports and assign merit according to the principles outlined by the Faculty of Science
• Open Hiring (December-March)
• Outreach
• Physics Olympics (January-March)
  • plan, prepare and coordinate the physics olympics that take place at UBC on the first or second Saturday of March
• Service Assignments (June-July)
  • Gathers service preferences for the new academic year (June)
  • Recommends service assignment for the upcoming academic year (July)
• Teaching Assignments
  • Gathers teaching preferences for the new academic year (January-March)
  • Recommends teaching assignments for upcoming Winter and the following Summer Term (March-April)
• Teaching Innovations
  • Makes strategic decisions to improve our teaching effectiveness
  • Coordinates applications and departmental contributions for teaching grants
• Teaching Peer Review
  • Assesses teaching auditions of faculty job candidates (February-May) and current faculty members
• Workload Document
  • Develop a workload policy according to the principles outlined by the Faculty of Science

COMMITTEES/SERVICES (as of 6 Sep 2025)

Committee/Service	Members (Chair in boldface)
Articulation	Hasinoff,Mike Litinskaya,Marina
Associate Head Academic	Ives,Joss
Associate Head Faculty	Stairs,Ingrid
CAP Councillor	Zhitnitsky,Eric
CAP Exam and International Physics Olympiad	Karczmarek,Joanna Kotlicki,Andrzej Najmi, Simin
Colloquium	Gladman,Brett Man,Allison Rieger,Georg
Committee on Initial Appointments, aka CIA	Gay,Colin Semenoff,Gordon Van Waerbeke,Ludo Zhou,Fei
Comprehensive Exam	Halpern,Mark Hinshaw,Gary Oser,Scott Plotkin,Steve Unruh,Bill Van Waerbeke,Ludo Reinsberg,Stefan
Computing	Choptuik,Matt Gladman,Brett Ives,Joss
CPRT Panels	Boley,Aaron Dierker,Steve Franz,Marcel Lister,Alison Scott,Douglas Van Waerbeke,Ludo Madison,Kirk Sigurdson,Kris Bryman,Doug Damascelli,Andrea Folk,Josh Zhou,Fei Ives,Joss Hallas,Alannah
Curriculum	Mattison,Tom Rieger,Georg Jambuge,Amali
DACOPAT	Berciu,Mona
Demonstration Room	Fameli, Nicola Kotlicki,Andrzej
EDI	Berciu,Mona Halpern,Mark Stairs,Ingrid McIver,Jess
Eng Phys Board of Studies	Heyl,Jeremy Jones,David Marziali,Andre
Eng Phys Director	Marziali,Andre
Executive	Heyl,Jeremy Michal,Carl Stairs,Ingrid Ives,Joss Karczmarek,Joanna
Faculty Award Nominations	Bryman,Doug Sossi,Vesna Stairs,Ingrid
Faculty of Arts Rep	Milner,Valery
Faculty of Education Rep	Milner,Valery
Fire	Gunn,Dylan Chow,Sing Bumbulovic,Mladen
Grad Advisor	Karczmarek,Joanna
Graduate Admissions	Choptuik,Matt Folk,Josh Franz,Marcel Gay,Colin Rozali,Moshe Semenoff,Gordon Leslie,Sabrina Mattison,Tom Reinsberg,Stefan Schleich,Kristin Kunimoto, Michelle Zou, Ke
Graduate Awards	Zhitnitsky,Eric
Graduate Mentors	Aronson,Meigan Berciu,Mona Boley,Aaron Bryman,Doug Choptuik,Matt Dierker,Steve Folk,Josh Gladman,Brett Heyl,Jeremy Lister,Alison Hearty,Chris Burke,Sarah Hallas,Alannah Madison,Kirk McIver,Jess Kunimoto, Michelle Man,Allison
Graduate Recruiting	Plotkin,Steve Madison,Kirk
Head	Heyl,Jeremy
Medical Physics Hiring	Aronson,Meigan Sossi,Vesna Reinsberg,Stefan
Merit	Plotkin,Steve Ye,Ziliang Man,Allison Najmi, Simin
NSERC USRA Selection	McKenna, Janis
Outreach	Whitehead,Lorne Kunimoto, Michelle Kotlicki,Andrzej Dickson,Kirsty
Physics Olympics	Boley,Aaron McIver,Jess Milner,Valery Rieger,Georg
SAC	Jones,David
Service Assignments	Marziali,Andre Rottler,Joerg Rozali,Moshe
Space	Jones,David
Teaching Assignments	Marziali,Andre Michal,Carl Rottler,Joerg Karczmarek,Joanna
Teaching Innovations	Van Raamsdonk,Mark Ives,Joss Litinskaya,Marina
Teaching Peer Review	Hasinoff,Mike Stamp,Philip Unruh,Bill Van Raamsdonk,Mark Whitehead,Lorne Hearty,Chris Milner,Valery Ye,Ziliang Fameli, Nicola Jambuge,Amali
UG 1st-Year Advisor	Hasinoff,Mike
UG 2nd-Year Advisor	Ye,Ziliang
UG 3rd/4th-Year Advisor	Schleich,Kristin
UG Astro Advisor	Boley,Aaron
UG Biophysics Advisor	Leslie,Sabrina
UG Chair	Michal,Carl
UG Lab Coordinator	Kotlicki,Andrzej
Website	Dickson,Kirsty Parachoniak, Ron Powless, Nathan
Workload Document	Ives,Joss McIver,Jess Zou, Ke

Physics & Astronomy - 2024/2025

COMMITTEES/SERVICES (as of 03 Aug, 2024)

Committee/Service	Members (Chair in boldface - Brownie Points in brackets)
Articulation (colleges)	Hasinoff, Michael (0) Litinskaya, Marina (0)
Associate Head	Stairs, Ingrid (0)
Astronomy Seminars	Man, Allison (0)
Award Nominations	Bryman, Douglas (0) Hearty, Christopher (0) Stairs, Ingrid (0)
CAP Councillor/Liaison	Van Waerbeke, Ludovic (0)
CAP Exam/Olympiad	Karczmarek, Joanna (0) Kotlicki, Andrzej (0) Najmi, Simin (0)
CIA	Jones, David (0) McKenna, Janis (0) Rozali, Moshe (0) Zhou, Fei (0)
CM Seminars	Burke, Sarah (0) Folk, Joshua (0)
Colloquium	Gladman, Brett (0) Rieger, Georg (0)
Comprehensive Exam	Folk, Joshua (0) Hickson, Paul (0) Reinsberg, Stefan (0) Oser, Scott (0)
Computing	Choptuik, Matthew (0) Heyl, Jeremy (0) Ives, Joss (0) Powless, Nathan (0) Sun, Hongyun (0) Gladman, Brett (0) Parachoniak, Ron (0)
CPRT	Hickson, Paul (0) Madison, Kirk (0) Rozali, Moshe (0) Scott, Douglas (0) Zhou, Fei (0) Gladman, Brett (0) Hinshaw, Gary (0)
Curriculum	Karczmarek, Joanna (0) Van Waerbeke, Ludovic (0) Mattison, Thomas (0)
Demonstration Room	Jambuge, Amali (0) Kotlicki, Andrzej (0)
Director Hiring	Heyl, Jeremy, Gagner, Derek, Man, Allison
Dept Head	Heyl, Jeremy (0)
Eng Physics Board of Studies	Heyl, Jeremy (0) Jones, David (0) Marziali, Andre (0)
Eng Physics Chair	Marziali, Andre (0)
Equity and Diversity	Halpern, Mark (0) Stairs, Ingrid (0), Berciu, Mona McIver, Jess (0) Ruosi, Adele (0)
Executive and Budget	Lister, Alison (0) Stairs, Ingrid (0) Van Raamsdonk, Mark (0) Heyl, Jeremy (0)
External Review	Burke, Sarah (0) Lister, Alison (0) Choptuik, Matthew (0) Kunimoto, Michelle (0) Marziali, Andre (0) Potter, Andrew (0) Semenoff, Gordon (0) Zhitnitsky, Ariel (0) Stairs, Ingrid (0) Heyl, Jeremy (0) Rottler, Joerg (0)
Fire	Chow, Sing (0) Gunn, Dylan (0) Bumbulovic, Mladen (0)
FOS DACOPAT	Berciu, Mona (0)
FOS Gateway Program Director	Vacant, Joe (0)
GP Admissions	Berciu, Mona (0) Boley, Aaron (0) Choptuik, Matthew (0) Folk, Joshua (0) Kunimoto, Michelle (0) Laule, Corree (0) Leslie, Sabrina (0) Mattison, Thomas (0) Milner, Valery (0) Potter, Andrew (0) Schleich, Kristin (0) Sigurdson, Kris (0) Stamp, Philip (0) Vassh, Nicole (0) Zou, Ke (0) Reinsberg, Stefan (0)
GP Advisor, Astronomy	Scott, Douglas (0)
GP Awards	Zhitnitsky, Ariel (0)
GP Director	Lister, Alison (0)
Grad Mentors	Berciu, Mona (0) Boley, Aaron (0) Bryman, Douglas (0) Burke, Sarah (0) Choptuik, Matthew (0) Gladman, Brett (0) Hallas, Alannah (0) Hearty, Christopher (0) Kunimoto, Michelle (0) Man, Allison (0) Schleich, Kristin (0) Semenoff, Gordon (0) Stairs, Ingrid (0) Van Waerbeke, Ludovic (0) Waltham, Chris (0)
Grad Recruitment	Hinshaw, Gary (0) Potter, Andrew (0) Reinsberg, Stefan (0)
Lecturer Hiring	Hallas, Alannah (0) Heyl, Jeremy (0) Ives, Joss (0) Michal, Carl (0)
Medical Physics	Duzenli, Cheryl (0) Reinsberg, Stefan (0)
Mentors	Damascelli, Andrea (0) Gladman, Brett (0) Scott, Douglas (0)
Merit	Hallas, Alannah (0) Jambuge, Amali (0) Man, Allison (0) Unruh, William (0)
NSERC USRA selection	Scott, Douglas (0)
O/R(comps,camps,shows)	Dickson, Kirsty (0) Kotlicki, Andrzej (0) Litinskaya, Marina (0) Rieger, Georg (0)
Open Hiring
Physics Olympics	Boley, Aaron (0) Milner, Valery (0)
PITP Director	Stamp, Philip (0)
QMI director	Damascelli, Andrea (0)
Sabbaticals/Leaves	Aronson, Meigan (0) Dierker, Steve (0) Gay, Colin (0) Michal, Carl (0) Plotkin, Steven (0) Sossi, Vesna (0) Unruh, William (0) Ye, Ziliang (0)
Safety	Gunn, Dylan (0) Kotlicki, Andrzej (0) Madison, Kirk (0) Bumbulovic, Mladen (0) Chan, Shirley
Senior Appointments	Jones, David (0)
Service Assignments	Burke, Sarah (0) Hickson, Paul (0) Rozali, Moshe (0) Heyl, Jeremy (0)
Space	Jones, David (0)
Teaching Assignments	Hinshaw, Gary (0) Marziali, Andre (0) Rottler, Joerg (0)
Teaching Assistant Committee	Vacant, Joe (0)
Teaching Innovations Committee	Rieger, Georg (0) Waltham, Chris (0) Zou, Ke (0) Ives, Joss (0)
Teaching Peer Review	Fameli, Nicola (0) Hallas, Alannah (0) Hasinoff, Michael (0) Iqbal, Javed (0) Litinskaya, Marina (0) Madison, Kirk (0) Milner, Valery (0) Stamp, Philip (0) Unruh, William (0) Hearty, Christopher (0)
Technical Services	Gunn, Dylan (0) Halpern, Mark (0) Bumbulovic, Mladen (0)
UG 1st Year Advisor	Hasinoff, Michael (0)
UG 2nd Year Advisor	Karczmarek, Joanna (0)
UG 3rd/4th Year Advisor	Schleich, Kristin (0)
UG Astro Advisor	Boley, Aaron (0)
UG BioPhys Advisor	Leslie, Sabrina (0)
UG Chair	Van Raamsdonk, Mark (0)
UG Lab Coordinator	Kotlicki, Andrzej (0)
Website Committee	Dickson, Kirsty (0) Parachoniak, Ron (0) Powless, Nathan (0)
Workload Document	Hickson, Paul (0) Ives, Joss (0) Zou, Ke (0) McIver, Jess (0)