Library:Resource Pages Application Explanatory Table
| Field | Field Definition | Required / optional | Public / hidden | Usage notes | Permission Level | Controlled vocabulary menu options | Browsable? | Searchable? |
|---|---|---|---|---|---|---|---|---|
| Access Instructions | Special information the user requires to connect to the resource | Optional | Public | This includes restrictions other than the standard of: "open only to UBC students, faculty, staff, and onsite Library users" (which is automatically added to all resources unless designated open access); includes details such as browser restrictions. Can include links and other formatting (uses WYSIWYG editor). | N | N | ||
| Access URL | The link used to gain access to the resource | Required | Public | EZproxy is prepended for commercial sources. | eR only | N | N | |
| Alternate Title | Previous title or common variant on resource title | Optional | Public (full display only) | Use for title changes or titles "also known as". DO NOT use for common misspellings; use Common Misspellings field. DO NOT use for platform (e.g. EBSCO); use Interface field instead. | N | Y | ||
| Alternate URL | For cases when a second access URL is required | Optional | Public (full display only) | Used only for rare exceptions, for instance, with Globe & Mail, which has separate URLs for off-campus and campus access. Alternate URL has to be manually entered by eR staff. | eR only | N | N | |
| Branch Listing | Optional | Hidden | Y (on admin end) | N | ||||
| Brief Description | Succinct, general write up about resource and its contents, limited to 220 characters | Required | Public (brief display only) | MAY NOT exceed 220 character limit (2 - 3 lines of text) | N | Y | ||
| Canadian (checkbox) | Denotes exclusively Canadian content | Optional | Public | Use for exclusively Canadian content, since so many of our resources offer partial Canadian content. | N | Y | ||
| Common Misspellings and Alternate Spellings | Not displayed, but helpful for searching | Optional | Hidden | Example: "PsychINFO" is a frequent misspelling of PsycINFO. This field is keyword searchable rather than phrase searchable, so there is no need to separate with commas, semi-colons, etc. | N | Y | ||
| Concurrent Users | For cases where a maximum user limit applies | Optional | Public | Simple enter the number of concurrent users allowed. | N | N | ||
| Consortium | Name of collective or "buying club" through which the resource is acquired | Optional | Hidden | Controlled vocabulary maintained by eR | examples: eHLbc, ELN, COPPUL, CRKN, CRL, NELLCO | N | Y | |
| Date Coverage | Time period referred to by resource and its contents e.g. journal indexing coverage dates | Optional | Public (full display only) | Example: 1949 - present. DO NOT confuse with update frequency (quarterly, monthly, daily) of the resource. Include update frequency in Full Description. | N | N | ||
| EZproxy (checkbox) | Indicates if the EZproxy prefix should be used with the Access URL | Required | Hidden | If checked, EZproxy prefix is prepended. Default is set to checked. | eR only | N | N | |
| Formats | Special medium or form of resource contents | Optional | Public (full display only) | The assumed format provisioned by a database is "articles" - this is for indicating more specialized formats. The controlled vocabulary is maintained by e-Resources. Guideline: If a format has broad, multidisciplinary application, but is specialized enough not to generate an overwhelming number of results, then it has been included in the Formats listing. | Audio E-Books Gov Docs Images Maps Newspapers Primary Sources Statistics & Data Theses & Dissertations Video | N | Y | |
| Full Description | Longer, more detailed write up about the resource and its contents | Required (but optional during transition) | Public (full display only) | Use this field for further elaboration about the resource and details such as equivalent print coverage, update frequency and links to other online descriptions. Can include links and other formatting (uses WYSIWYG editor). | N | Y | ||
| Full Text | Indicates whether or to what degree full text is available in the resource itself | Required | Public | Useful as an indication to user of level of convenience in getting to the full text content. Although we're saying full TEXT, we mean the full item itself (whether photo, video, etc.). | Y N Partial | N | N | |
| Funding Notes | Acknowledgment of external (i.e. non-UBC Library) funding source for a resource | Optional | Public (full display only) | Gives credit to those who help fund a resource. | N | N | ||
| Help | Further information to guide the user in using the resource | Optional | Public (full display only) | Can include links and other formatting (uses WYSIWYG editor). | N | N | ||
| Interface | Name of the system/infrastructure that contains and organizes resource contents | Optional | Hidden | Controlled vocabulary maintained by eR | examples: OvidSP, EBSCOhost | N | Y | |
| Mobile Access Instructions | Information the user may require to connect to the resource on mobile device | Optional | Public (full display only) | Can include links and other formatting (uses WYSIWYG editor). | N | N | ||
| Mobile URL | The unique link used to locate the resource on a mobile device, if provided | Optional | Public (full display only) | eR only | N | N | ||
| Open Access (checkbox) | Designates freely-available resource | Optional | Public | N | Y | |||
| Owner | Subject librarian responsible for creation and maintenance of resource page | Required | Public (full display only) | Note: a required field b/c eResources unit needs to be able to contact appropriate librarian for questions re: updates, etc. Additionally, a link to the mail page in the Employee Directory for the librarian (e.g. http://directory.library.ubc.ca/people/email/529) will be displayed after the "Help" content. | Based on directory | Y (on admin end) | N | |
| Permitted Use URL | URL Licenses Database page with the license information for this resource | Required | Public | This URL is used to bring in permitted use information to the application. | eR only | N | N | |
| Public Display/Publish (checkbox) | Indicates if librarian has requested public display / eR has approved this resource to be displayed to the public. If checked, resource page will be displayed to the public. | Optional | Hidden | eR only | N | N | ||
| Subjects | Required (but optional during transition) | Public (full display only) | Controlled vocabulary, with list controlled by LTK administrators. Note: There is an automatic suggestion that users also try searching General databases when browsing more subject-specific databases. | Y | Y | |||
| Title | What the resource is commonly called | Required | Public | Use for the official, published version of the title. For a title that isn't official, but is common (e.g. aka), use the Alternate Title field. DO NOT include platform name, unless disambiguating databases with same name available on multiple platforms e.g. Medline (OvidSP), Medline (EBSCO). | Y | Y | ||
| Trial (checkbox) | Designates this as a trial resource | Optional | Public | Trial considered "new" if resource page has been activated within last 60 days. | Y | N |
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