Library:CommitmentOpenScholarshipWG/Agenda/April22

Agenda

1. Welcome
   • Introductions, Why they are interested in the working group?
2. Overview of the Working Group and History
   • Roles and Responsibilities

1. Terms of Reference Review
2. Ongoing Meeting Schedule
   • meetings a month; 1 meeting is a working meeting
3. Brainstorm initial implementations & processes

Meeting Minutes

• The working group began a year ago, discussing how we can have open scholarship more integrated in the library
• Were interested in focusing on what librarians and archivists can do open scholarship and the statement of commitment is addressing this issue
• Less interested in policy as we want to focus on workflow, process, and practical applications
• Developed aspirations to think of all the areas of work the librarians and archivists are doing that can leverage open scholarly practices
• Had a few events with feedback before finalizing the aspirations and requested signatories
• The working group is meant to move the aspirations to engaged practices with interested librarians and archivists
• Discussion - People may have good reasons not to be engaging in open. We need to be aware of this and considerate of these issues. Our focus should be on folding in openness into the discussion in how and what work we do.
• Discussion - Terms of Reference - Using the term align may seem more like a statement of mission which can be complex - Potential "Encourage UBC Librarians to align their actions with" or "Help UBC Librarians be aware of..."
• Discussion - Implementations - We should gather the reasoning as to why their may be barriers to implementing ideas.

Action Items

• Change on website & in PDF doc: (Erin)
  • Make sure the statement of purpose includes UBC Librarians & Archivists in the write-up - it is missing in a few places
  • Change Vanessa's title to reflect new position (end of June)
  • Select new term for purpose of statement #4 - "Encourage UBC Librarians to align their actions with" or "Help UBC Librarians be aware of..."
  • To establish UBC Librarians as a leaders and exemplar of open initiatives on a national and global scale
  • Update Year 1 - Implementation section
• Develop a Doodle poll to find meetings every two weeks (Stephanie)
• Implementation Plan - review for next meeting (All)