Library:Citation Management/Mendeley Citing

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To use Mendeley to create citations and bibliographies in Microsoft Word, the MS Word Plugin must first be installed. Word must be closed to install the plugin. Click Tools > Install MS Word Plugin. Mendeley will then give directions on accessing the citation manager within Word. Within Word, the citation manager (labeled in Word as ‘Mendeley Cite-O-Matic’) is usually located under the References tab (Sometimes located under the Add-Ins tab depending on the Word version). On a Mac, the Mendeley tools in Word may be found under the scroll icon in the file menu.

Mendeley Image13.png

Inserting citations

To insert a citation from the Mendeley Library, click Insert Citation. A window will pop up, allowing articles within the library to be searched for according to author, title or year. Multiple references can be added by searching for the next citation after the previous citation has been selected, by clicking on the desired citation from the list of search matches.

The article can also be found by clicking Go To Mendeley which prompts Mendeley Desktop. Once the article is found, clicking the "Cite" button at the top of the Mendeley window will import the citation to MS Word. Note: when Word accesses Mendeley Desktop, Word cannot be used until the action is complete (i.e. typing cannot resume until a citation is imported, or the citation is cancelled).

Citation style

After an item is cited as seen here, the citation style can be chosen from a list of commonly used styles, or more styles can be searched from an online Mendeley database by clicking More Styles… Note: when Word accesses Mendeley desktop, it cannot be used until the action is complete (i.e. Add a style or click Done). If a style is changed, clicking Refresh in the Mendeley Cite-O-Matic window will update all citation fields.

Mendeley Image16.png

Adding a bibliography to your document

The bibliography can be added to the document by placing the cursor in the desired location and clicking Insert Bibliography in the Mendeley Cite-O-Matic window. The bibliography will be linked to the citation manager, so if a style is changed and updated, it will update the bibliography as well. The bibliography will not have a title, so a separate title will be needed.


If the document must be saved without the Mendeley citation formatting, it can be exported from the Mendeley Cite-O-Matic window without Mendeley fields. The citations and bibliography will be exported as normal text. REMEMBER: Once the connection to Mendeley is broken, it cannot be reconnected. Always save a copy of the document with the Mendeley fields active before exporting without Mendeley formatting.

Mendeley has a slightly different look in Mac versions of Word. After the Word plugin has been installed, click the symbol to open the Mendeley citation options:

Mendeley Image17.png

NOTE: Sometimes when Word accesses Mendeley Desktop, it will appear as if it has stopped working, as the Mendeley window will not popup in front. The Mendeley window must be prompted, and the action completed, before Word will resume functioning.