Library:Circle/Undergraduate
Submission
Undergraduate students at UBC can deposit coursework in the Undergraduate Research collection. They must be currently enrolled at the time of submission.
Students must obtain approval from their course instructor or supervisor.
What can I submit?
Materials created as part of your UBC coursework may include:
- Honours theses
- Conference presentations
- Podcast or video recording assignments
Consult the cIRcle Content Guidelines for more examples.
Submission Instructions
- Get approval. Ask your course instructor or supervisor to complete the Student Submission Approval Form.
- Check copyright. If you have used images, graphics, or logos in your submission, only include those you created or have permission to use. Consult the Check Copyright tab for tips and resources.
- Remove private information. Delete student numbers, personal contact information, and comments.
- Select only the final, approved, complete copy of your work. Requests for changes may not be approved once your item has been archived.
- Submit your content file(s) and the License. Use the Item Submission Form to fill out the cIRcle Non-exclusive Distribution License and upload your file(s).
Common Questions
What is the cIRcle License?
The cIRcle Non-exclusive Distribution License gives cIRcle permission to make your work openly available in UBC’s institutional repository for future generations.
The cIRcle License also lets you choose which Creative Commons License terms to add to your work. This helps others know how to share and re-use your content with proper attribution.
What if I’m submitting as part of a group?
You can complete one Item Submission Form on behalf of your group. Be sure to add your group member and instructor email addresses in the form so everyone receives a copy.
How long will the submission take?
Once we receive the instructor approval form and a complete submission form, we will deposit your work in cIRcle. We will also email a link to your item in Open Collections within 7-10 business days.
Missing information, copyright, or privacy concerns will delay your submission.
Get help
Copyright
Checking Copyright
All submissions to cIRcle must comply with copyright law. In general, the creator of the content owns the copyright. If you have used images, videos, music, graphics that you didn't create, you may need to obtain permission to include this in your work. Copyright permissions also impact content created using AI tools.
Start by reviewing the Student Copyright FAQ and the Copyright Guidelines for UBC Faculty, Staff and Students.
Help with Copyright
Copyright can be complicated. If you aren't certain how to identify or properly use copyrighted material, ask your supervisor or contact the Copyright Office.
You can also find free to use content in the public domain or Creative Commons on the UBC Copyright page.