Library:Circle/Content Guidelines
cIRcle accepts research and teaching materials developed by members of the UBC community & its partners. The following guidelines provide examples of the type of material currently supported. Items are accepted at the discretion of the cIRcle Office in accordance with the policies, standards, and best practices of the repository.
For more information, please consult the cIRcle FAQ or contact the cIRcle Office.
UBC Faculty, Emeritus, and Postdoctoral Students
UBC faculty and researchers submit content to cIRcle voluntarily and may be particularly motivated to do so by the requirements of Tri-Agency Open Access Policy on Publications for grant-funded researchers. Examples of materials include:
- Submitted, accepted, or published research articles (as permitted by applicable publishers)
- Study protocols
- Working papers
- Conference papers
- Recorded lectures
- Digitized or born-digital books
- Book reviews
- Datasets
- Podcasts
- Open Education Resources (including open textbooks, courses, syllabi, etc).
Consult our Faculty & Staff page for more details on how to deposit or browse thousands of openly available scholarly works in the UBC Faculty and Research Publications collection.
UBC Students
Graduate students
Theses & Dissertations
Graduate students upload their own theses and dissertations to the UBC Theses and dissertations collection. To deposit your thesis or dissertation, please follow the Final Dissertation/Thesis Electronic Submission instructions from the Faculty of Graduate and Postdoctoral Studies.
Non-Thesis Work
Graduate students may submit exemplary non-thesis manuscripts or projects to the UBC Graduate Research collection, with approval from their course instructors or supervisors.
Such work could include:
- Essays/papers
- Presentations (including research posters)
- Video and audio based projects
- Graduating projects or papers
- Publisher-permitted versions of journal articles
- Conference papers
Please consult our Graduate Research (Non-thesis) page for more details on how to deposit.
Undergraduate students
Undergraduate students may deposit exemplary work with approval from their course instructor or supervisor to the UBC Undergraduate Research collection. Course instructors or supervisors act as faculty sponsors responsible for ensuring the submitted works are worthy of long-term preservation and are the final approved versions. Faculty sponsors must provide formal approval for all student submissions via the Undergraduate Student Submission Approval Form.
Undergraduate work could include:
- Graduating projects or papers
- Honours theses
- Essays/papers
- Presentations (including research posters)
- Video and audio based projects
Please consult our Undergraduate page for more details on how to deposit or contact cIRcle
UBC Staff
UBC staff are welcome to submit their research, academic or work related materials to cIRcle.
Such work could include:
- Departmental annual reports
- UBC committee and working group reports
- Presentations (including posters)
Please consult our Faculty & Staff page for more details on how to deposit.
Visiting scholars
Visiting scholars and other individuals and groups who participate in the activities undertaken at or in connection with UBC should communicate with the appropriate campus unit (e.g. the unit that invited them) if they are interested in submitting UBC related work to cIRcle.
Alumni or Former UBC Employees
cIRcle is currently unable to regularly accept content from UBC alumni or former employees. In some cases, exceptions may be made if the content was created while affiliated with UBC though these are evaluated by the cIRcle Office on a case-by-case basis.
Materials produced by persons outside the UBC community may be added to cIRcle upon approval of the UBC Library, provided the content is closely associated with UBC.
Such work could include:
- Research undertaken while affiliated with UBC
- Research undertaken collaboratively with UBC researchers
- Invited guest lectures presented at UBC
- Proceedings of conferences held on the UBC campus and co-organized with UBC
Note: Theses and dissertations of most alumni are available in the UBC Theses and Dissertations collection.
Non-UBC Students, Faculty, or Staff
Materials produced by persons outside the UBC community may be added to cIRcle upon approval of the UBC Library provided the content is closely associated with UBC.
Such work may include:
- Research undertaken collaboratively with UBC researchers
- Outputs from conferences held on the UBC campus and co-organized with UBC
- UBC co-authored grant funded research projects
- Lecture series coordinated by a UBC academic unit
- Invited guest lectures presented at UBC
If materials were co-authored by a UBC student or employee, please consult the relevant submission instructions or contact cIRcle staff for a consult prior to submitting a deposit request.
Accepted Formats
The work must be contributed in digital form and should be complete and ready for viewing and uploading at the time of submission. Please see our File Format Guidelines for details on preferred formats. cIRcle staff cannot accept unencoded DVDs or CDs at this time.
Digitized materials must meet the quality established by UBC Library's Digitization Centre. Digitization services are offered by UBC Library on a case by case basis.