Learning Commons:Chapman Learning Commons/Grad Thesis Formatting Word 2003 (PC)

From UBC Wiki

Introductory Pages

To begin formatting your thesis document, create a Title Page, Abstract Page and any other pages that you may need later to create your Introductory Pages. These pages can simply be blank placeholders, but are important to include from the outset as they impact the page numbering and table of contents set up in the steps below. The second section you will create by making a Section Break will be called the Body of the Thesis.

Page Numbering

Step 1: Move the cursor to the end of your Introductory Pages, Insert -> Break...

Insert break 2003.jpg



Step 2: Select "Next Page" under 'Section Break Types' -> OK

Section break 2003.jpg



Step 3: Select any page in your Introductory Section, Insert -> Page Numbers...

Insert page number 2003.jpg



Step 4: Uncheck "Show number on first page -> Format -> select Roman Numerals "i, ii, iii..." for Number Format -> Choose "Continue from previous section -> OK -> OK

Intro page 2003.jpg



Step 5: Go to View -> Header and Footer

View header footer 2003.jpg



Step 6: Click on the Footer or Header of your Body Section -> Uncheck "Link to Previous"

Footer unlink 2003.jpg



Step 7: Notice the "Same as Previous" tag should be removed

Unlink result.jpg



Step 8: For separate Numbering required for Body of essay, Go to Insert -> Page Numbers...

Insert page number 2003.jpg



Step 9: Make sure "Show number on First Page" is checked Format -> select "1, 2, 3..." for Number Format -> Choose "Start at..." and enter '1' -> OK -> OK

Body page 2003.jpg



Table of Contents

Step 1: Go to Insert -> Reference -> Index and Tables...

Insert index table 2003.jpg



Step 2: Go to Table of Contents -> Determine the levels you have -> OK

Set content 2003.jpg



Step 3: This is what you should see

No content 2003.jpg



Step 4: Highlight your title and choose the heading style for it (Heading 1 will be the Top Level, e.g. Abstract, List of Tables, Chapter Title. Heading 2 will indent once, Heading 3 will indent more...etc)

Heading style 2003.jpg



Step 5: Right Click the Table of Contents -> Update Fields...

Update content 2003.jpg



Step 6: Voila, Now we have every title updated! No more manual Table of Contents!

Content result 2003.jpg



List of Tables/Figures

Step 1: Go to Insert -> Reference -> Index and Tables...

Insert index table 2003.jpg



Step 2: Go to Table of Figures -> Choose Table for creating a "List of Tables", Figure for "List of Figures" -> OK

Set figure 2003.jpg



Step 3: This is what you should see

No figure 2003.jpg



Step 4: Select your Table/Figure Insert -> Caption...

Insert caption 2003.jpg



Step 5: Select the type of label (Table or Figure), and you can choose where the caption should appear; then type in the caption you want -> OK

Set caption 2003.jpg



Step 6: Right Click on the List of Tables/Figures -> Update Field

Update figure 2003.jpg



Step 7: Now you should have your tables or figures updated here! (The example shown is a List of Tables.)

Figure result 2003.jpg