Learning Commons:Chapman Learning Commons/General Room Use Policies

General Room Use Policies

In order to maintain the Lillooet and Dodson Rooms as premier spaces on campus for events and workshops, the following terms and conditions apply. Please note that a $100 fee will be assessed for non-compliance with the following policies.

BOOKING DATES/TIMES

• We cannot book more than 4 months in advance of your event.
• Events must occur with the Chapman Learning Commons’ open hours; we cannot open early for event set-up.

FURNITURE

• Floor plans are posted in each room.
• No provisions for configuration or clean-up of room.
• Users are responsible for general tidy-up and removal of excess garbage and returning the room to its original layout, free of debris.
• Furniture may be moved within the rooms, but not between the Lillooet and Dodson Rooms. Furniture may not be removed from rooms. Note that tables are collapsible.
• Reception tables may not be set up outside of the rooms, as it disturbs students studying in the space.

FOOD AND DRINK

• Food and drink are permitted in the rooms, but no hot foods are allowed.
• There are no restrictions on who provides catering. Wescadia specializes in full-service and casual catering for the UBC and Point Grey community.
• Please do not leave leftover food or empty disposable food containers in the room or at the Chapman Learning Commons help desk.
• No access to kitchen facilities.
• A liquor license is required in order to serve alcohol at any event at the University of British Columbia. Organizers are responsible for obtaining all necessary licenses through an application with Classroom Services and having the license on hand at the event.