Documentation:Student Privacy and Consent Summary

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Under the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA), UBC must collect, use, and disclose personal information in a lawful and appropriate manner.

For instructors, the important thing to consider is that sensitive data—information about an identifiable individual such as names, student numbers, or email addresses (other examples: student biographical, financial, educational, and employment information)—should not be:

  • Distributed to or held on servers outside Canada (such as a learning technology located in the U.S.)
  • Stored unencrypted on computers or mobile devices such as laptops, tablets, or smart phones

Additional info about FIPPA can be found on the University Counsel's website or the OIPC website. Specific information on using cloud services in compliant ways is available within the Privacy Fact Sheet: Disclosing Personal Information Outside Canada.