Documentation:Microsoft Outlook: Set Out Of Office Away Message

How to set up an away (out-of-office) message in Outlook 2010 for your email.

Follow these instructions to set up an automatic out-of-office reply for your email address from Outlook 2010. You can turn on automatic replies immediately or set up a scheduled away time.

1. Open the email client Outlook. Log on to your account if necessary.
2. Click the orange File tab at the left edge of the ribbon.
3. Click the large “Automatic Replies” button, which is the second item from the top.
4. From the dialog that appears,
   • Choose the radio button “Send automatic replies.”
   • Optional: specify a date and time range during which the message will be active.
   • Under “Inside My Organization” tab, enter the message you want people emailing from UBC to receive.
   • Under “Outside My Organization” tab, enter the message you want people emailing from outside UBC to receive. (Optional. You can disable this or specify automatic reply sent to people in your contacts only.) Note that if you don't enable this, only people emailing you within UBC will see the out-of-office message.
5. Click the “OK” button, exit Outlook.

An automatic reply will be sent once for each person who sends you an email during the away period. When you return to your computer, Outlook will prompt you to disable the out-of-office reply.