Documentation:MRAi Metadata-thon Reference

From UBC Wiki

Session 1

Goal

To quickly surface and record digital materials about Vancouver's Downtown Eastside.

Criteria for inclusion

  • A significant portion of the item should be “about” the Downtown Eastside.
    • A study conducted in the DTES, for instance, is a particularly good candidate for inclusion. A study comparing DTES urban environments to urban environments in other parts of the world may also be eligible. A study that mentions the Downtown Eastside only once or twice as an accessory to a broader thesis, however, is a rather weak candidate for inclusion.
    • Items might include, but are not necessarily limited to, scholarly articles, conference proceedings, reports, government documents, or datasets. We are also looking for forms of public scholarship—for example, podcasts, research snapshots or plain language summaries, video summaries or interviews with researchers.
    • Items in news outlets should be research/analysis-based (e.g. this resource from the Tyee would be suitable for MRAi inclusion, but this one from the Vancouver Sun would not).
  • The item should have been published in 2010 or later.

Instructions

  1. A sticky note on your seat denotes your table colour. Go to the Google Doc that matches your colour (right-click and open in a new tab or window):
  2. Note the number on the sticky note. Navigate to the appropriate numbered tab in the Google Doc and claim it as your own by putting your name in the tab title.
  3. We will take a few minutes for participants in the same "colour group" to develop a creative, alternative group name, if they prefer.
  4. Working individually, begin searching for DTES-related materials when the timer starts. Use whatever search tools are at your disposal to discover DTES-related resources.
    • Be sure to check the Criteria for Inclusion above to determine whether or not a resource is appropriate for MRAi's collection. And if you're still unsure, ask a facilitator!
    • Please compare your result to our Master list of DTES citations to ensure you are adding something unique to the collection.
    • If you're unsure where to start, take a look at this guide to repositories.
  5. When you have found a relevant resource, document it in your spreadsheet.
    • Title: The complete title and subtitle (if applicable) of the item. Enter the title by copy/paste or transcribe it as it appears on the resource. If transcribing the title, do so in sentence case (i.e. enter the first letter of first word in uppercase and subsequent words in lowercase with exceptions such as proper nouns or acronyms). Use the same punctuation that appears on the source. If there is known information not included in the title, supply it. Enclose it in square brackets [ ].
    • Creator(s): The principal author(s) of the item. Can be a person or a corporate entity. Format names by last name, first name, middle name/initial. Multiple creators should be entered in the order in which they appear on the resource. Multiple creators should be entered in the order in which they appear on the resource. Library of Congress (LC) authority record should be used (http://authorities.loc.gov: Search Name Authority Headings and use those marked “Authorized Headings” or “Authorized & References” only). If editors are credited most prominently (e.g. for an anthology), refer to them as the creators and use the appendation [Ed.].
    • Source URL: A web address that points to the item at its original source (e.g. https://doi.org/10.1016/j.apnr.2018.12.003 or https://www.sciencedirect.com/science/article/pii/S0897189718302799).
    • Search Tool: The tool you used to find the item (e.g. Google Advanced Search, Summon, Pubmed, DOAJ)
    • Search Strategy: A very brief summary of the strings and/or settings used to find the resource (e.g. this exact phrase: "DTES public housing")
  6. Keep going until time's up!

Example Entry

An example entry for Session 1.

Key Resources

Session 2

Goal

To describe MRAi-identified resources with MRAi's metadata schema.

Instructions

  1. We will pair you up with another participant.
  2. Open the Session 2 Document (right-click and open in another tab or window).
  3. Select a tab in the sheet and claim it as your own. We will make sure no two pairs have claimed a single tab.
  4. Before we begin, we will take any questions on the Metadata Schema Definitions found in the appendix below.
  5. When the clock starts, begin describing the cited works in your spreadsheet according to the metadata schema provided.
    • You may want to take a minute or two to develop a strategy that works best for the both of you.
    • You can extract some data straight from the citation, but other attributes may require more interpretive work. You may want to visit the resource's DOI/URL if you need more information on the resource.
    • Double-check the Metadata Schema Definitions or ask a facilitator if you have a question about how the metadata should be rendered.
    • Hover your cursor over a header to see its applicable Metadata Schema Definition at a glance.
    • Feel free to adjust column and row width to suit your preferences.
    • Fill out each entry as completely as you can.
  6. Keep going until time is up!

Example Entry

An example of an entry for Session 2.

Key Resources

OCLC SearchFAST: Our main tool for finding subject headings that fit our materials.

Metadata Key Documents

Shortlink to top of Wiki: http://bit.ly/MRAi_meta

Metadata Schema Definitions

Schema Label Definition
title The complete title and subtitle (if applicable) of the item. Capitalize the first letter of the title and leave the rest lowercase, excepting proper nouns. Separate the title and subtitle with a colon (:).
creator(s) The principal author(s) of the item. Can be a person or a corporate entity. Format names by last name, first name, middle name/initial. If editors are credited most prominently (e.g. for an anthology), refer to them as the creators and use the appendation [Ed.].
publication date The date the item was published. In general, follow the ISO 8601 format (YYYY-MM-DD). Refer to the source to find the date. Some sources only provide the year of publication (e.g. 2019); others only provide the month and the year (2019-05); still others may provide the full date (2019-05-07). If the source provides no date, use n.d.
source repository DOI/URL A web address that points to the item at its original source (e.g. https://doi.org/10.1016/j.apnr.2018.12.003 or https://www.sciencedirect.com/science/article/pii/S0897189718302799). If a resource has a DOI, prioritize it over the URL. If it does not have a DOI, use the URL.
source repository name The name of the source from where the item originally came. For scholarly articles, this is typically the publisher or database's name, not necessarily the journal's name (e.g. use SAGE Journals for International Quarterly of Community Health Education). For grey literature, use the entity or organization that publishes the item and/or hosts it (e.g. Canadian Public Health Association, Pivot Legal Society). For multimedia items, use the hosting website (e.g. YouTube, Vimeo).
contributor(s) Any person who is not considered a principal creator, but who is credited as contributing to the item (e.g. illustrators, designers, authors in an anthology). If an editor is not credited as a principal creator (see creator(s)), consider them a contributor.
topic(s) A controlled vocabulary with terms that describe broadly-defined subject matter common to research and/or discourse in the DTES. Designed to make the collection more browsable.
type A controlled vocabulary with terms that describe the digital file type in a general sense (e.g. Text, Still Image, Video). Does not describe specific file formats (e.g. PDF, TIFF, MP4).
category A controlled vocabulary with terms that broadly describe the contextual circumstances of MRAi resources (e.g. Academic Research, Community Research, Creative Work). Our approach here is based on rhetorical genre theory, which takes the purpose, or rhetorical intent, of the author as the primary distinguishing feature.
genre A controlled vocabulary with terms that more narrowly describe the form, style, or circumstance of MRAi materials (e.g. Book, Thesis/Dissertation, Scholarly Article, Presentation, Artistic Performance).
affiliation Terms that identify which organizations principal authors and contributors belong to. Designed to benefit users interested in searching for output by particular research institutions or community organizations. If creators belong to academic institutions, identify the institution and the faculty/department.
subject The subject headings for a given entry. Intended to make users' searches more precise. Refer to OCLC FAST subject headings (http://fast.oclc.org/searchfast/) when creating MRAi subject headings. Use discretion when dealing with potentially problematic subject headings. If a FAST heading seems imprecise or inappropriate, consider modifying it in a way that you think better reflects the concerns/interests of the MRAi audience.
description A summary of the item's nature and scope. For some items, this may be derived from an existing description (e.g. a scholarly article's abstract). If an item does not have a ready-made description, the content manager should summarize it to the best of their ability.

Topic Tags

Topic Labels Topic Definitions
Arts, Culture, History and Heritage Includes items that are about and/or emblematic of the Downtown Eastside's artistic and cultural traditions. Also includes resources about the neighborhood's past, as well as the people, places, and practices that have become enduring presences in the neighborhood over time.
Food Sovereignty and Security Includes items that address issues surrounding DTES residents' access to food, as well as their efforts to exert greater control over the neighborhood's food production process (e.g. with community gardens).
Gender, Sexuality, and Identity Includes items that address autonomous expressions of gender and sexuality among people in the DTES. May also include resources about issues along specifically gendered lines (e.g. men's health, legal status of women, housing/shelter rights of trans and non-binary people).
Health and Wellbeing Includes items that address the physical, mental and overall health of residents in the DTES. This can include new initiatives or programming, or research involving the circumstances impacting the health of residents.
HIV/AIDS Includes items that address the occurrence and effects of HIV and AIDS in the DTES.
Housing and Homelessness Includes items that address housing issues and initiatives in the DTES, the circumstances and experiences of being houseless in the DTES, or both at once.
Indigenous Peoples Includes items about Indigenous peoples, traditions, and knowledge systems in the DTES.
Labour, Income, and Social Services Includes items about employment, income and social services in the DTES. This category includes addressing resident experiences, evaluating current initiatives and creating new types of programming to address these issues.
Law and Legal Aid Includes items about legal matters and law enforcement in the DTES. Also includes resources on receiving legal counsel.
Media Representations Includes items that address how the news media represents the neighborhood. A typical item with this tag usually takes the form of a media studies critique. This tag should not be a home for uncritical presentation of questionable news media representations.
Older People Includes items about the particular circumstances of older individuals, senior citizens, and/or elders who live in the DTES.
Public Spaces Includes items that address circumstances and concerns of public space and the built environment in the DTES. May include the ways in which public space is currently used by neighborhood residents, as well as the ways in which public space and the built environment is impinged upon or threatened (e.g. through gentrification).
Substance Use Includes items about drug and/or alcohol use and harm reduction as they relate to the DTES.
Youth Includes items about the particular circumstances of children, teenagers, and young adults who live in the DTES.

Type Tags

Type Labels Type Definitions
Audio A resource that relies primarily or wholly on sound (and only sound) to present information to the user.
Dataset A collection of data with descriptive headers that is arranged in rows and columns.
Multimedia Collection A grouping of two or more items, disseminated through one or more media type(s), which is presented as a single resource.
Still Image A resource that relies either primarily or wholly on a single, static visual to present information to the user.
Text A resource that relies either primarily or wholly on the written word to present information to the user.
Video A resource that relies either primarily or wholly on moving images (which may include sounds) to present information to the user.

Category Tags

Category Labels Category Descriptions
Academic Research Research and investigations from academic sources.
Community Research and Reports Research and investigations at the community level that often serve specific community needs.
Creative Work Self-expressions.
News and Information Information and opinion delivered through the news media for the general public.
Tools and Guides The means and/or guidance for doing something (e.g. research, organizing, advocacy).

Genre Tags

Genre Labels Genre Descriptions
Artistic Performance Forms of creative activity that are performed in front of an audience, such as drama, music, and dance.
Artwork Paintings, drawings, illustrations, photographs, or other non-textual artistic works.
Book or Book Chapter Printed work forming a standalone text, or a section of that text.
Conference Paper A scholarly piece of writing presented at a conference, either unpublished or within conference proceedings.
Documentary Film A moving picture that tells a non-fiction story or presents other forms of actuality.
Editorial A news article expressing an editor's or contributor's opinion.
Graduating Project Project-oriented work representing the culmination of a student's progress in a program of study.
Infographic A visual representation of information or data, e.g. as a chart or diagram.
Musical Recording Recorded audio in which the focus is music.
Narrative Film A moving picture that tells a fictional/dramatized story, typically with the effect of creating the suspension of disbelief in its viewers.
Newsletter A serialized report of a particular organization's activities and updates, which are typically of interest to people in and around the organization.
Poem/Poetry A piece of writing in which the expression of feelings and ideas is given intensity by particular attention to diction (sometimes involving rhyme), rhythm, and imagery.
Podcast A digital audio file made available on the Internet for downloading to a computer or mobile device, typically available as a series, new installments of which can be received by subscribers automatically.
Poster Textual and/or visual material conveying information about research, an upcoming event, or other information intended for display at a conference or in a public setting.
Presentation A speech or talk in which an idea, product, or work is shown and explained to an audience.
Program A sheet or booklet giving details of items or performers at an event.
Radio Program An audio segment originally broadcast on terrestrial or satellite radio outlets.
Report A detailed formal account of a particular matter, especially in the form of an official document, after thorough investigation or consideration by an appointed person or body.
Research Summary/Snapshot A condensed or abridged account of a research project or theory, particularly one intended for a general, non-specialist audience.
Slides Mounted transparencies, especially those placed in a projector for viewing on a screen, or a digital version such as a PowerPoint file.
Scholarly Article A piece of writing written by a scholar and/or intended for a scholarly audience, usually a paper describing research which may be printed or digitally distributed in a scholarly publication.
Thesis/Dissertation A scholarly piece of writing written as part of the requirements for a university degree.
Working Paper A preliminary draft or version of an academic paper made widely available for commentary, discussion, or feedback.
Other Materials not fitting into the categories above.

Housekeeping

  • First floor washrooms are located to the right when you exit Room 1520, near the west corner. Additional washrooms are located on the opposite side of the main lobby.
  • Please keep a close watch over your belongings! SFU Harbour Centre is a busy facility, and we cannot guarantee we can account for everyone who walks in and out of the room.
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