Documentation:Library:Circle/FROGBEAR Item record example

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This guide hows the process of how data (audio/photos/videos) and metadata (descriptions) become item records in UBC Open Collections.

What is a record?

The item record [internal anchor] is the final product of data + metadata. The audio, photographs and videos that you record are the data that you describe using the metadata template. See Documentation:Library:Circle/FROGBEAR Describing your data for tips on how to describe your data.

Infographic describing the relation between an item and an item record, which contains data and metadata.


The audio, photo or video taken by the data collector.

Photo data.png


The description taken by the metadata collector and transferred to the metadata spreadsheet.

Metadata spreadsheet example1.png

Item Record

The record that displays to the public through UBC Open Collections

Open collections photo.png
OC item metadata.png