Documentation:Koerner Library Services Referral/cIRcle

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Koerner Library
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UBC Library
Welcome to the wiki for Koerner Library Services Referral. This wiki is a space for Koerner Library staff to share and contribute knowledge regarding referral to our many services.
Associated Pages


cIRcle, UBC's Information Repository

Description cIRcle is an open access digital repository for published and unpublished material created by the UBC community and its partners. Its aim is to showcase and preserve UBC’s unique intellectual output by making content freely available to anyone, anywhere via the web. cIRcle uses the open source DSpace software.
Services Provided
  • Mediated Deposit and Author-Deposit Support
    • Assistance with uploading items to cIRcle for the UBC research community (faculty, researchers, students, partners).
      • Graduate students needing assistance with uploading theses and dissertations, please contact the Koerner Library Research Commons at research.commons@ubc.ca
  • Permissions
    • Managing receipt of the cIRcle Non-exclusive Distribution License for all items in cIRcle
    • Piloted service with UBC Copyright and Permissions Office to review for permissions for published materials (eg. journal articles)
  • Digital Preservation
    • Persistent links assigned to all items in cIRcle
    • Migrating files to newer formats (where possible) so they remain readable over the long term.
  • Training & Support
    • Online user guides for uploading submissions and other DSpace workflows
    • Technical support (uploading, accessing content, etc.)
    • In-person training sessions for staff (by request)
  • Usage Statistics
    • Publicly accessible displays of view and download activity for the past six months for each record in cIRcle. Click on 'Show Statistical Information' at bottom of record.
    • Full statistics available via the Reporting Suite, which requires a cIRcle login
Website https://circle.ubc.ca/
General Contact Info For immediate assistance email ubc-circle@interchange.ubc.ca

For individual contacts including thesis support visit our Contact Us page.

Whom to Refer To
  • Thesis Formatting Support, including assistance with uploading theses and dissertations to cIRcle
  • Troubleshooting cIRcle issues or questions about accessing or adding content to cIRcle
If Staff not Available Always refer to our email address ubc-circle@interchange.ubc.ca
Location Koerner Room 266 (second floor next to the stairs)
Hours of Service 9:00am - 5:00pm Monday to Friday. Door to office may be closed if staff are away at meetings.
Keywords and Phrases
  • Thesis or Dissertation
  • ETD's
  • cIRcle License
  • cIRcle Statistics


Sample Questions and links to relevant FAQs
Additional Notes
Links Direct links to specific FAQ's

User Guides

cIRcle Referrals PowerPoint Presentation