Documentation:Distance Learning Support/Preparing Exams

Preparing Exams

If your course has an online exam, you will work with your instructional designer and web programmer to ensure exams are prepared, online, scheduled to open, and listed on your course schedule or course calendar for students. Online exams should be scheduled during weekday hours whenever possible to ensure help desk coverage. If this is not possible, let your instructional designer know as soon as possible so that we can make other arrangements.

If your course has an invigilated, print-based exam, you will need to prepare the exam and submit it to the CTLT Course Scheduling Coordinator at ctlt.csc@ubc.ca for delivery to distance learners and those who may be in another part of the province, country, or world. You will not need to invigilate exams for your distance courses. Enrolment Services provides for this.

Please note the following specifications for exams:

• exams should be prepared to fit a 2.5 (preferred) or 3 hour time slot
• exams should be Word docs or PDFs, submitted to ctlt.csc@ubc.ca for preparation
• exams need to be received at least one month prior to the tentative exam dates for distance education
• if the course is new, please submit at least 2 different exams to accommodate different exam sittings (you will also need to submit copies of these exams to your instructional designer at the beginning of the course development process)

Any questions about examinations for distance education courses should be directed to your instructional designer or ctlt.csc@ubc.ca.