Documentation:DE Policy Guide/Academic Concessions
Academic Concessions
Students enroled in Distance Education courses (delivered by the Centre for Teaching, Learning and Technology) are bound by the university’s policies related to academic concessions. Distance education requires some unique process adjustments. Practices related to course withdrawal and extension will vary according to circumstance and Faculty policies.
Basic Principles to Follow When Dealing With Academic Concessions:
The general principle in dealing with learner requests for academic concessions is to assist them in removing barriers to completing coursework or managing their academic course load when problems arise. It is important to recognize the following:
- Learners need to know the status of their request well before the end of term or their final exam date.
- The University requires basic documentation to support their request. Detailed accounts are not necessary and students need to know that they do NOT need to share any confidential information – just the recommendation (from another Unit ie. DRC or basic info to support their request).
- Decisions are made in conjunction with instructors and academic advisors (where appropriate).
- Follow up on requests should be prompt – students are often under stress waiting for an answer.
UBC Policy Reference
Students may request academic concession in circumstances that may adversely affect their attendance or performance in a course or program. Such circumstances include:
- a medical condition;
- emotional or other problems;
- religious observance; and
- military service.
Students who intend to, or who as a result of circumstance must, request academic concession must apply to Enrolment Services and will be guided by UBC policy referenced above.
Source: http://www.students.ubc.ca/calendar/index.cfm?tree=3,48,0,0
UBC Policy Reference by Faculty
ARTS, FACULTY OF
Students requesting Academic Concession will be required to complete a Deferred Standing and Academic Concession Request and provide supporting documentation as requested. In some cases it will be necessary for the student to attend an interview. Academic concessions are granted only by the senior staff of Academic Advising Services, and are a privilege not a right. Among academic concessions that may be granted are permission to drop or withdraw from a course after the normal deadlines are passed, Aegrotat Standing, Deferred Standing, and withdrawal from the University.
Source: http://www.arts.ubc.ca/Academic_Concession.512.0.html
Deferred Standing and Academic Concession Request Form:
EDUCATION, FACULTY OF
Requests for academic concession must be directed to the Teacher Education Office as close as possible to the time attendance or performance is affected. Students should inform their instructor(s) and the Director, Teacher Education Office and provide documentation related to the reason for the request (medical condition; emotional or other problems; or religious observances). Documentation from a physician or other authority should provide sufficient details to support the concession requested. Concessions may include permission to drop a course(s), withdraw from the program, obtain course extensions or aegrotat standings.
See Contact Directory on how to contact the Teacher Education Office.
http://teach.educ.ubc.ca/bachelor/handbook/Faq_attend.htm
SCIENCE, FACULTY OF
Academic concessions are a privilege, not a right, and are granted only by the Dean or designate.
Among the academic concessions that may be granted are permission to withdraw from or drop a course after the normal deadlines, Aegrotat Standing or Deferred Standing, and withdrawal from the university.
Students who are absent for short periods of time or are unable to complete tests or other graded work because of short-term illness, or for other reasons, should normally discuss with their instructors how they can make up for missed work, according to written guidelines given them at the start of the course. Students who do not agree with an instructor’s decision have the right to request academic concession through the Science Information and Advising Office. Students whose academic performance or attendance is severely affected by medical, emotional, or other problems must consult the Science Information and Advising Office as soon as possible, and certainly before the end of an academic term, if they wish to request academic concession. Students absent from formal end-of-term examinations have the responsibility to request academic concession from the Science Information and Advising Office. Students may not make arrangements directly with the instructor without the involvement of the Science Information and Advising Office. Failure to follow appropriate procedures will normally result in the refusal of the Dean to grant an academic concession.
In order to request academic concession, a student who is absent from any formal examination must report within 48 hours of the end of the examination (in person, by telephone at 604-822-3820, or by email). Untimely notification will not normally be accepted. Students will be required to complete a “Request for Academic Concession” form and provide the necessary supporting documentation. Before missing an examination, students should consider that deferred standing is not granted automatically even with supporting documentation. Students must make every effort to avoid missing examinations. Students who have on-going health or emotional problems should consult Student Health Services or Student Counselling. Any student who has once been granted an academic concession should not assume they will be granted another.
Source: http://www.students.ubc.ca/calendar/index.cfm?tree=12,215,410,407