Documentation:Connect/Manage Course Files (How To)

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The Content Collection is the central location on for organizing and storing content for a single course. This was previously called the File Manager in WebCT Vista.

Files are uploaded to the Content Collection from your computer. You can then organize and manage the files within a specific folder to keep your course organized.

A file can also be linked to multiple areas in a single course, such as, learning modules, announcements and the discussion board. If a file is modified or moved to another folder after it is linked in the course, the link will not be broken.

This page will show you how to do the following in the Content Collection:

  • Create a folder
  • Upload a file
  • Choose the right file(s) options
  • Complete the Copyright Form
  • Access the Edit Copyright function
  • Verify the changes to the files' copyright
  • Post a file to your course

Questions about Copyright?

All files uploaded into Connect need to be compliant with Canadian copyright laws. You will need to confirm their copyright status either by completing the Copyright form before uploading them or updating it through the Content Collection.

The Copyright at UBC site contains copyright resources, requirements, and guidelines, including frequently asked questions about copyright in the digital classroom.

For additional copyright questions, in-depth guidance and support, please see the relevant contacts at http://copyright.ubc.ca/support/contact-us/.

Create a Folder

If you upload files as you build your course, the filing system in the Content Collection will reflect this same order. Folders are an excellent way to create a system that makes sense to you, such as: folders by assignments, images, and course chapters.

  1. In a course where you are an instructor, click Content Collection under the Course Management menu on the left-hand sidebar.
  2. Click the first link, which is the course ID.
    Course Files are found within the course ID under Content Collection
  3. Click Create Folder to create a folder at the top of the page.
  4. Name the folder.
  5. Click Submit'.

Click the folder's name to open it and start uploading, copying, moving and deleting files.

You can also create subfolders within each folder.

Upload a file

  1. At the of the screen, hover on Upload and click on Upload Files or Upload Package
    Note:
    • Choose Upload Package if you will be uploading a zip file. The files contained in the zip will be automatically extracted.
    • You maybe asked to allow access to your computer by a Java applet. Click Yes.
  2. Click Browse to access your computer.
    The Browse button is located just below the page header.
  3. Choose the one or more files you want to upload.
  4. Check if the chosen files appear in the file queue.
  5. (Optional) Click the X under Remove to delete a file from the queue.

Choose the File Options

The following file options are not required but can help you decided how to easily manage and control your files.

Choose from the 4 options by click on the box beside them.

  • Lock File: Lock the files so only you can access them. Works well when files are in a shared folder. A locked cannot be overwritten or versioned.
  • Share Comments: Users who can access your files in a shared folder can view and add comments.
  • Enable Versioning: Create a new version of the file when you or other users make any changes. Ideal for commons files used in multiple courses with slightly different variations such as syllabi.
  • Enable Tracking: Keep a history of how you and other users are interacting with the file.

Complete the Copyright Form

The Copyright Form must be filled out to confirm the copyright status of materials uploaded into Connect.
  1. Note: In some instances, the Copyright Form needs to be expanded. Click on the plus icon (+) at the top of the form to expand and complete the form.
  2. Choose from the following copyright options on the form:
    • With the permission of the Copyright Holder(s): The use of this material in Connect has been authorized by the copyright holder(s) in one or more of the following ways:
      • The individual (for example, the teaching staff member, course participant or other member of the Connect site) wishing to distribute the material in the Connect site holds copyright (solely or jointly) and has duly authorized its upload
      • Specific written permission was obtained from the copyright holder(s)
      • A UBC License, a Creative Commons license or other license permits such use
      • UBC holds copyright in the material.
    • Fair Dealing Exception: The use of the materials falls within the Fair Dealing Exception.
    • Public Domain: The material is in the Public Domain
    • Other: Please explain in the provided text box
  3. If you chose Other or uploaded files containing more than one copyrighted material, please describe in greater detail the copyright status of each item in the Additional Comments section.

After selecting the copyright status, you'll now be able to upload your files.

Need help determining the copyright status of a file?
Please contact the Copyright Office for more information or help in seeking permissions.

You also need to confirm the copyright status of files you have already uploaded into Connect before the Copyright Form became available.

The next 2 sections will discuss how you can edit the copyright status of those files.

Access the Edit Copyright Function

  1. Go into the Content Collection (named Files within the course control panel).
  2. Go to area containing your the files you need to edit.
  3. Check the box beside the files.
    Note: Check the box beside File Type in the table header to check all the files in the screen.
    Check the boxes of all the files you want to edit before clicking the Edit Copyright Status button at the top of the page.

You will be brought in the Editing Copyright page where you can view and edit the copyright status of the files you selected.

In the Verify Selected Files section, check the box beside the files you want to change to a specific copyright status.

You will encounter the same Copyright Form as shown above.

Verify the Changes and Return to the Content Collection

When you have completed the necessary changes to the copyright status, click Submit at the bottom or top of the page.

Check the changes in the Verify Selected Files section. The Y under a column indicates the file has that copyright status.

The Y corresponds to the copyright status you have given that file.

Click Cancel to go back to the Content Collection.

Note: If you click the back button while in the Editing Copyright page, it will look like the new copyright status has not changed in the Verify selected files section. This is only a cached version and your files will still have their new copyright status.

Post a file in your course

  1. Go into a content area.
  2. Under the Build tab, click File.
    File is located under the Build tab when you are in a content area.
  3. In the Select File section, choose to upload a file from your computer or from your Content Collection.
  4. Name the file.
    Note: The Name is the only text that will accompany the file. It is recommended that you give a descriptive name containing the file type and what student needs to do (e.g. Download the class syllabus (PDF)).
  5. Back in the Create File page, choose Yes for the Open in a New Window.
    Note: Students cannot use the back button when they click on the File. It is recommended that in this instance, files be opened in a new window.
  6. In the Standard Options section, ensure that you have chosen yes for Permit Users to View this Content.
  7. (Optional) You can choose to Track Number of Views.
  8. (Optional) Choose date and time restrictions on when students can access the file.
  9. Click Submit at the top or bottom of the page.

The file is now embedded as a separate piece of content in your course. You can drag and drop the file to place it in the order you wish.

Students can view or download the file when they click on the Name.

Now that you have linked content, you can choose to view the course from the student view, by turning edit mode off in the top right-hand corner of the screen Learn9.1Edit.jpg.