Documentation:Connect/Attach Files to Content Items (How to)

From UBC Wiki
Jump to: navigation, search

You can share important documents or media with your students by attaching them to any content item (e.g. lesson plans, pages) in your course.

You can either attach a file as a link in the content item text or as a separate item.

This page will show you how to:

  • Attach a file as a text link
  • Attach a file as a separate attachment
  • Complete the Copyright Form

Questions about Copyright?

All files uploaded into Connect need to be compliant with Canadian copyright laws. You will need to confirm their copyright status either by completing the Copyright form before uploading them or updating it through the Content Collection.

The Copyright at UBC site contains copyright resources, requirements, and guidelines, including frequently asked questions about copyright in the digital classroom.

For additional copyright questions, in-depth guidance and support, please see the relevant contacts at http://copyright.ubc.ca/support/contact-us/.

Video

Watch the video below on how to attach files to items:

  • Click on the Kamtasia-expander.gif to enlarge the video
  • Click on the "ESC" key on the keyboard to switch back

Attach a file as a text link

We will be creating a Content Folder as an example. This section applies to any content item that uses the Text Editor.

  1. In a Content Area, click Content Folder under Build Content at the top of the page.
    The create a Content Folder link is under the Build Content tab when you are in a content area.
  2. Name the folder.
  3. Enter your text in the Text Editor.
  4. Click Insert File Texteditor-insertfile.png in the Text Editor Toolbar.
  5. In the Insert Content Link window, search for the file you want to attach from your computer or the Content collection.
  6. In the Name of Link to File, add the text on how the link should appear in the Text Editor.
  7. Check the box beside Specify metadata for files attached from your computer.
    You need to specify the copyright status of the attached files by checking the box beside Specify metadata for files attached from your computer.
  8. Click Submit.
  9. In the Metadata section, click the plus icon (+) to expand and complete the Copyright Form (see below).
  10. In the Options section, check the box Keep these values synchronized.
  11. Click Submit at the top or bottom of the page.
  12. In the Add Content Link page, click Submit again.

The attachment should show up as a link once you complete creating the Content Folder or any other content item.

Files attached through the Text Editor appears as a link.

Attach a file as a separate attachment

We will be using an Item as an example. This section applies to when you are creating Items, Weblinks, Blank Pages and Mashups.

  1. In a Content Area, click Item under Build Content at the top of the page.
    The create Item link is located under the Build Content tab at the top of the page of a content area.
  2. Name the item.
  3. Enter some descriptions or text in the Text Editor.
  4. In the Attachments section, choose to either upload a file from your computer or browse your Content Collection.
  5. In the File Action column, choose Create a link to this file.
    Note: If it's a media file, you can choose to display the file instead of a link.
  6. Check the box beside Specify metadata for files attached from your computer.
    You need to specify the copyright status of the attached files by checking the box beside Specify metadata for files attached from your computer.
  7. Click Submit at the top or bottom of the page.
  8. In the Metadata section, click the plus icon (+) to expand and complete the Copyright Form (see below).
  9. In the Options section, check the box Keep these values synchronized.
  10. Click Submit at the top or bottom of the page.
    The attached item will appear just below the Item's name.

Complete the Copyright Form

The Copyright Form must be filled out to confirm the copyright status of materials uploaded into Connect.
  1. Note: In some instances, the Copyright Form needs to be expanded. Click on the plus icon (+) at the top of the form to expand and complete the form.
  2. Choose from the following copyright options on the form:
    • With the permission of the Copyright Holder(s): The use of this material in Connect has been authorized by the copyright holder(s) in one or more of the following ways:
      • The individual (for example, the teaching staff member, course participant or other member of the Connect site) wishing to distribute the material in the Connect site holds copyright (solely or jointly) and has duly authorized its upload
      • Specific written permission was obtained from the copyright holder(s)
      • A UBC License, a Creative Commons license or other license permits such use
      • UBC holds copyright in the material.
    • Fair Dealing Exception: The use of the materials falls within the Fair Dealing Exception.
    • Public Domain: The material is in the Public Domain
    • Other: Please explain in the provided text box
  3. If you chose Other or uploaded files containing more than one copyrighted material, please describe in greater detail the copyright status of each item in the Additional Comments section.

After selecting the copyright status, you'll now be able to upload your files.

Need help determining the copyright status of a file?
Please contact the Copyright Office for more information or help in seeking permissions.

Resources