Documentation:CTLT programs/PROT/Peer Review of Teaching

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Formative Peer Review of Online Teaching

In this section of the wiki, you will find information about the CTLT Formative Peer Review of Online Teaching (PROT) Program.

Formative peer review of teaching (PRT) is a process designed to encourage dialogue about teaching and provide new insights into practice. In the formative PRT, an instructor receives feedback about their teaching from one or more peers. Formative PRT is intended to promote professional growth in teaching and is often initiated by the instructor seeking feedback.

Ideally, the peer review of teaching is a reflective and collaborative process in which the instructor under review works closely with a colleague or group of colleagues to discuss teaching. Though the process outlined in this section is uni-directional (i.e., a reviewer giving feedback to an instructor), we highly encourage you to consider a reciprocal peer review process where instructors observe each other's teaching, reflect on what they learned through the observation, and share feedback as relevant.

A formative PROT may be requested when an instructor seeks feedback on:

  • course design
  • student engagement strategies
  • teaching materials (i.e. syllabi, assignments)
  • their dossier
  • other...

It is recommended to limit the scope of the feedback one is requesting.

Before Engaging in PROT: Self-Assessment

Prior to requesting a peer review of online teaching (PROT), you (the instructor) may wish to conduct a self-assessment of your teaching and course. You can use the Online/Blended Learning Course Quality Checklist to help you. Download the Online/Blended Learning Course Quality Checklist here.

Steps in the Formative Peer Review of Online Teaching

There are 4 main steps in the formative peer review of online teaching (PROT). They are:

Step 1: Initiating the review

Step 2: Preliminary meeting and access to the course

Step 3: Review of online teaching (“observation”)

Step 4: Post-observation meeting and follow-up

Each step will be outlined in more detail below. Please note that specifics of each step can vary depending on the individual, the unit, the institution etc.

Step 1: Initiating the review

A formative PROT is initiated by the instructor who seeks feedback on their teaching. That instructor approaches a trusted colleague to request their support. In some departments, formative reviews are required and initiated by someone who has formally been appointed to lead that initiative.

If you are approached by a colleague to do a review, discuss these important questions to help determine if you are a good fit for one another:

  1. What are your goals for the review?
  2. What is the timeline for this review?
  3. What are you looking for in a reviewer?

Once a reviewer and reviewee have agreed to collaborate, here are some recommendations and tips for success:

  • Acknowledge (and remember throughout) that it takes courage to request a peer review
  • The success of a formative PRT depends a lot on the relationship between the reviewee (person being reviewed) and reviewer(s)
  • As a reviewer, you are likely to learn a lot! Bring a learner's mindset to the review.

Note: We recognize that many faculty members do not feel equipped to do a review of online teaching, even if they have extensive experience with peer reviews and with teaching.

Before the preliminary meeting

Before the preliminary meeting, the reviewer may find it help have some information about the instructor's course and teaching. If so, they can create a Qualtrics survey that includes any or all of questions below and send it to the reviewee with a request that the responses be provided ahead of the preliminary meeting. Please note that the survey is optional; the information in the survey can be gathered during the preliminary meeting.

1. Course design:

  • When was your course last updated?
  • Which tools are you using in the course outside of Canvas? How do these tools support student learning?

2. Content development:

  • What is the extent of your contribution to content development? How, if at all, did others contribute to the development of the content?
  • Are there aspects of the course content that you would like to have changed but you didn’t have time or resources? Please explain.
  • Are there aspects of the course content that you cannot change due to program policy or other factors? Please say more.

3. Other

  • Is there anything else you would like your reviewers to know about the content and design of this course?
  • Is there anything else you would like to let your reviewers know that might help support this process?
  • Are you interested in collecting feedback from your students about their experience of learning in this course? If so, we can discuss options during the preliminary meeting.

Step 2: Preliminary meeting and access

At the preliminary meeting, the reviewer and reviewee will revisit the reviewee's goals for the review. Even though these were shared early in the process, it is useful to keep the reviewee's goals at the centre of the review.

Step 2a: Preliminary meeting to discuss online teaching

The preliminary meeting allows reviewers and reviewees to build rapport while they discuss online teaching and the logistics of gaining access to the course. It has other benefits that include promoting a culture of teaching and learning and enhancing collegiality. The preliminary meeting is a key element of the formative PRT.

If the reviewee has completed the survey (see Step 1), the preliminary meeting can build upon the responses. If the survey was not done before this meeting, you can incorporate a discussion of the suggested questions into the preliminary meeting.

Some of the questions to discuss at the preliminary meeting include:

1. Canvas Module or Section for observation

  • Is there a particular module or section to be reviewed? 

  • What is the significance of this module in the course as a whole?

2. Synchronous and/or asynchronous teaching

  • Are there any synchronous sessions/activities that you’d like to be observed? Why?

  • Are there any asynchronous lectures/activities that you’d like to be reviewed? Why?

3. Student Engagement In the online space, student engagement encompasses three types of interactions: interaction with peers, interaction with content and interaction with instructor/facilitator.

The points below address various types of student engagement.

  • Explain steps you have taken to foster a learning environment that is supportive, inclusive and motivates students to learn. 

  • Describe how you encourage student-to-student interaction in course assignments and other learning activities.

  • Discuss how you communicate your expectations for participation and collaboration.

  • Explain strategies you use to encourage students to take responsibility for their learning (e.g. allowing learners to participate in the design of course activities or other).

4. Assessment and Learning Activities

  • Explain how your assessments reflect and measure the intended learning outcomes. 

  • Are there additional skills/competencies that are being measured by your assessment(s)?

  • How do you clarify expectations for students (e.g. rubrics, checklists, other)? 
Are students given choice(s) about how to engage in their assignments? Say more...

  • How do you design assessment activities that are meaningful and relevant to your students.?
  • Describe your approach to delivering timely and appropriate constructive feedback 

5. Communication and Responsiveness

  • Discuss your approach to responding to student concerns and course-related issues.

  • What kind of office hours do you hold?

  • What means of contact are you using?

6. Ongoing Reflection and Improvement 

  • Explain how you evaluate the effectiveness of your course.
  • What strategies do you employ for updating and refining course content and assignments?

  • Explain how you make sure that your course promotes student learning and intellectual growth. 
  • Describe ways in which you seek out student feedback to improve your course.

Step 2b: Access to the course and to other documentation

In order to complete the review, the reviewer will need access to the online course. If you need assistance for a course associated with the UBC Vancouver campus, contact the Learning Technology Hub: lt(dot)hub@ubc(dot)ca

Depending on the focus of the review, the reviewer may also need access to other documents such as the teaching portfolio, teaching philosophy statement, student evaluations of teaching, etc.

Step 3: Review of online teaching (Observation)

Below are two different tools for assessing online teaching. Both tools can be modified to your context.

Assessing Online Facilitation:

“The Assessing Online Facilitation instrument can be used to guide a current course's facilitation or review a recent course's facilitation.”

We extend our thanks to Dr. Cynthia Flores Gautreau, lead for the development of Assessing Online Facilitation, for granting permission to adapt this tool.

Rubric for Online Instruction:

“The Rubric for Online Instruction (ROI) is a tool used to create or evaluate the design of a fully online or blended course, and was developed at Chico State. The rubric was designed to answer the question, "What does high-quality online instruction look like?"

This tool is licensed with a Creative Commons attribution license.

If the reviewee has indicated they would like to solicit feedback from students on their experience of learning, a process (i.e., an anonymous survey, small group feedback, or other) can be implemented.

Step 4: Post-Observation Meeting and Follow-Up

This is a chance to have a confidential conversation about the PROT.


  • invite the reviewee to reflect on the experience.
  • please remember to focus your feedback on the instructor's goals for review.
  • if you have feedback to share that is outside the scope of what the instructor asked for feedback on, check with the instructor if they want to hear or use your own judgement to gauge whether this is the right time/place to share.
  • let the reviewee know what you learned from participating!

If you (the reviewer) have written notes to share, let the reviewer know how/when they can access these. If you have resources to share that can further support the instructor, let them know about this too.

The CTLT Formative PRT Program & Resources

The UBC Centre for Teaching, Learning and Technology has a long-standing program on formative peer review of teaching. Please see the Formative Peer Review of Teaching section of our website for details.

Our formative PROT program is in its infancy. If you are interested in having your online course peer reviewed, please contact Dr. Isabeau Iqbal to discuss options (

Our resources include:

Formative Peer Review of Teaching

Developing Your Skills as a Peer Reviewer of Online Teaching: Introductory Workshop

  • At this time (February 2021), we do not offer workshops on the peer review of online teaching. We do, however, offer a workshop focused on peer review of teaching and many of the skills are transferrable. That workshop is typically offered twice/year. See the CTLT Events page for upcoming dates or contact our Events Team at:

Videos about Formative Peer Review of Teaching

Watch our video series aimed to help reviewers and reviewees who are participating in the formative peer review of teaching (the series is focussed on teaching done in a physical classroom).

To see the videos that are part of the Formative Peer Review of Teaching series, visit our YouTube channel and go to the playlist found here.

The videos include:

  1. Reviewer's first steps
  2. How to prepare for a pre-observation meeting
  3. The pre-observation meeting
  4. The classroom observation
  5. The post-observation meeting

Summative Peer Review of Teaching

For more information about formative peer review, please email Isabeau Iqbal. Documentation:CTLT Resources/Peer Review of Online Teaching Resources