DHYG Group Work

From UBC Wiki

Team Work

One of the misconceptions about team work is that it is less work. While team work and team assignments can facilitate some aspects of the course, it can also be challenging, and evolve into total chaos if students aren’t clear about how they should function as a team. Team work also takes practice, so be patient in the process!

This page is a resource for:

   • Team collaboration strategies
   • Collaborative writing tools that are useful for team work
   • Collaborative visual tools that are useful for team work

Before you start: If you want to edit this wiki and add your thoughts and resources, you'll need to take a brief moment to get set up with a wiki account. If you have not yet used UBC Wikis, you will first need to activate your account via your Campus Wide Login (CWL). To activate your account:

  • Click the site http://wiki.ubc.ca/
  • Click the CWL Login button
  • Follow the instructions to set up your account

You shouldn’t need it, but this page http://wiki.ubc.ca/Help:Contents#General_Help will give you more details about editing and using wikis.

Team Collaboration Strategies

Below are recommendations for how teams should get going. It is a good idea to create a group document that addresses these steps, and then make sure each member has a copy.

http://www.lib.uoguelph.ca/assistance/learning_services/fastfacts/group_work.cfm

1. Establish ground rules

This involves agreeing on how the team will work together.

For example, you will want to think about how you will communicate respectfully with each other, and how you will address conflict.

• How will you make sure that everybody participates equally? What are the rules for dealing with a member who has not been in contact with the team for a certain period of time? • How will you ensure that everybody participates meaningfully, and that everybody’s contribution is seen as being important? • How will you negotiate agreement? For example, democratically, or role based?

2. Time planning

This involves reviewing assignment expectations, planning a team schedule, then agreeing and committing to a plan.

3. Plan the process

In planning the schedule, it is important to first identify roles and tasks. These can be structured or unstructured, but you will want to be clear up front on what everybody is responsible for.

Some suggested roles (for structured teams) might be helpful: http://www.ntlf.com/html/lib/faq/cl-utenn.htm Some suggestions for planning the process and working together online http://vc.wscc.cc.tn.us/ENGL1020/groups/8.htm

Team facilitation is an important role in collaborating. You can take turns with this, but you may want some strategies for facilitating a meeting successfully: Try: Meeting Strategies to Help Prepare Students for Group Work (U of Waterloo)

Here are some tips from a student perspective: Teamwork Skills for Group Projects∞

4. Be familiar with tools that can help

Communication tools

It’s never been easier to collaborate on documents together, or to communicate online.

If you are using Vista, you probably have been assigned a private team discussion area for working together. You might also have access to a chat tool. If your team process is being evaluated, you will want to make sure you keep your communication within WebCT, where the instructor has access to it. However, if it is only the final team assignment (or drafts) that are being evaluated, you can use a number of tools to help you work together.

  • Email
  • MSN chat
  • Skype (a voice tool)
  • The telephone!


Were these tips helpful? Add your own tips and tricks here by using the Edit button at the bottom of the page, then click Store when you're done.

Collaborative Writing Tools

In the past, working on a common team project was a bit of a nightmare--students often had to share a Word document via email, and often versions were hard to keep a track of. Internet based collaborative tools make this a lot easier--a single document has it's own 'home' on the internet, can be made to be only visible to the team members, and all editing and collaboration takes place in one place.

There are several options for writing tools--we have described a few that we find simple and efficient to use, but you are welcome to add your own to this page.

1. Wikis


A wiki page functions like an internet version of Microsoft word. When you click on the Edit page button, you will be able to type into the text box and change formatting using the toolbar provided. You then have to click on the 'Save Page' button to save your contribution. You can also use the comments button to make comments, or you can simply add your comments in the page using a different colour.

UBC hosts has a wiki service available to the UBC community. The steps for creating a Team wiki page are outlined below. You shouldn’t need it, but this page http://wiki.ubc.ca/Help:Editing will give you more details about editing and using wikis.

UBC Wiki steps: Follow these steps if you don't already have a Team Wiki page that was created for you in advance, or if you want to create a new page.

One person from your team needs to do the following:

  1. Go to http://wiki.ubc.ca
  2. in the address bar, add on to the URL by typing a / and then the name of the page.
  3. If you don’t have an account, you will be prompted to create one.
  4. After creating the account, you become the owner of the page. Type something at in your page, scroll down, and click on Save.
  5. That's it. You are ready to go.

Note: In order to make it simpler for you, the Wiki space has been set to allow anybody with a CWL account to edit and make comments, which might open it up to outside spam. If you see that your wiki space has been spammed, you can use the Page History button to revert to a previous version, or you can wait until the UBC automated “wiki cleaner” comes by and cleans it up (usually every 2 hours)

Did this tool work for you? Add your own tips and tricks here by using the Edit button at the bottom of the page, then click Store when you're done:

2. Writely http://www.writely.com

One person from your team needs to do the following:

  1. go to http://www.writely.com. Note: Writely currently only works with IE 5 on Windows or Firefox on Mac.
  2. create an account
  3. create a document (very intuitive)
  4. use the collaborate button to share with the other team members. You enter their email addresses, and they are sent a direct link to the document. If they don’t receive it, they should check their junk folder.


Writely features that are useful:

  • Many users can be working on the same document at the same time.
  • Writely automatically saves every minute or so, but you should occasionally use the Done button just in case, and save copies onto your own computer periodically.
  • Writely keeps track of previous revisions which you can access with the Revisions button.
  • Writely uses an interface that looks and works a lot like Word, so the learning curve is very short.
  • You can cut and paste from Word and export in different formats

Add your own tips and tricks here by using the Edit button at the bottom of the page, then click Store when you're done:

3.Zoho Writer

Zoho writer works almost identically as Writely, and shares all of the same features. The difference is in the interface, although the ZohoWriter interface is also instinctive, since it looks and fells a lot like Microsoft Word. Note: Zoho Writer might not work in some browsers such as Safari.

Add other tools that were helpful for your team work here by using the Edit button at the bottom of the page, then click Store when you're done:

Collaborative Visual Tools

Gliffy http://www.gliffy.com

Gliffy is another web-based tool that allows you to quickly create visual maps and then share and edit with team members. It is basically a visual version of Writely and Zoho Writer.

Did your team use Gliffy? If so, add your tips and tricks here by using the Edit button at the bottom of the page, then click Store when you're done: