Documentation:Botany Departmental WorkCentre 6400 Multifunction Printer-Copier-Scanner

General Information

The WorkCentre 6400 in Biological Science building is one of the three multifunctional printers for the Department of Botany. In order to use these two multifunctional machines, you will need to download the application form here, fill it in, have it signed by your supervisor(if your supervisor has the signing authority for the speedchart on the form) or departmental administrator (if the speedchart is a departmental speedchart) or yourself (if you are the principal investigator and has the signing authority for the speedchart), then return it to the Botany main office (Room 3529 Biological Science building). An account will be created for you and your 7 digit UBC employee number will be your account ID. You will be required to type in your account ID before you can print or copy from the WorkCentre. All account IDs will be linked to one or several speed charts that your supervisor or departmental administrator has authorized you to use. We synchronize user accounts with all three machines. If you already have access to other Botany multifuntional printers, don't have to apply for your account again. You will have to install the driver for this multifunctional device in order to print.

You are encouraged to go to the manufacturer's website for the newest manual and driver. Using CentreWare IS Quick Start Tutorial: http://www.office.xerox.com/userdoc/WC6400/qst/qst_usingcwis.htm Or you can download the manuals from below. Please note that we cannot guarantee that all manuals are updated.

System Administrator

User Guide

Quick Use Guide

Installation Guide

To use the machine to copy or scan you need go to the hallway outside of Room 2231 in Biological Sciences Building, select the function you want to use from the touch panel, type in your user ID (your 7 digit UBC employee number), then select the account you want to charge the job to (if you have multiple accounts setup in the machine). For details to make copies, please read the [Copying] section in User Guide (page 83). For details to scan a document or picture, please read the [Sending an E-mail] section in the User Guide (page 146). Your scanned job will send to the email address you typed in as an attachment. The WorkCentre 6400 won't do Fax. The ColorQube 9203 multifunctional printer located in room 3528B is the one you can use to send Fax.Please make sure to log out by touch your name on the right upper corner of the touch screen then select [Log Out] from the drop down menu.

Use it as a network printer: A brief installation instruction for different Operation system is provided below. Please send an email to helpdesk@botany.ubc.ca if you find any problem with the instruction or have a question. Due to high job volume, Botany IT Staff cannot install this printer for everyone. You are encouraged to try to install the printer yourself. You may request further assistance if you have tried yourself but with no success.

Common steps for all Operating system to install WorkCentre 6400 printer

You must have the administrator authority to install printer to a computer. Since this is a network printer, you must have an internet connection before you can print to it. And you also need download the printer driver or installation software from the manufacturer’s website.

1. Open your web browser such as internet explorer, Firefox or Safari. Go to the printer driver download site. You can type in "workcentre 6400" in the search box and press enter. Then click "Drivers & Downloads" under the "Search Results";

Or choose ">Printers" under "1. Select Product Type", then choose ">WorkCentre" under "2. Select Product Family", then click 'Drivers & Downloads" under "WorkCentre 6400".

2. Now you will be at "WorkCentre Drivers and Downloads" page. Select your "Operating System" and "Language" then a list of availiable 'drivers' will show up.

For PC users, please click the "Xerox Global Print Driver" and select "Install from Web" to download. Click "Accept" to begin downloading the driver file.

For Mac OS X users, there are three installation packages. One for OS 10.5 or lower, one for 10.6, and one for OS 10.7/10/8/10.9. Please verify your operation system version before downloading.

3.The driver package for PC users is a EXE file which you save the file on your computer and run the file once it is downloaded. Follow the onscreen instructions.

At Xerox Printer Installation Screen, select "wc6400" from the list of "Discovered Printers" and click "Next"to continue finish the installation.

If "wc6400" is not show up in the list, click the "IP Address or DNS Name" button (see picture above) and then type the DNS name wc6400.botany.ubc.ca in the search box. Click Next to continue finish the installation.

Do not "Share Printer" and Do not "Print a Test Page". (clear the boxes for "Print a Test Page" and "Share Printer".)

For Mac users, the driver package is a dmg file which will be mounted as a virtual drive when you click it. You can run the installation file in the virtual drive to install the printer.

4. Choose the Operation system below for specific instruction of installation and configuration. (note: instruction for older system will not be provided).Please remember not to share this printer.

Mac OS 10.5/10.6/10.7/10.8/10.9

Windows XP configuration

A. Configure the Print Driver

1. From the [Start] menu select [Printers and Faxes] (Windows XP), or select [Settings] and then[Printers].

2. Right-click on the Xerox WorkCentre 6400 printer then select [Properties].

3. Select [Configuration].

4. Select [Accounting].

5. From the Accounting System drop-down menu, select [Xerox Standard Accounting].

6. If you are using a public computer shared with other people, select [Always Prompt], select [Mask User ID], select [Mask Account ID], and deselect [Remember Last Entered Codes]. Click [OK] to save your setting, then click [OK] to close the Properties window. An [Accounting] pop out window will show up every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

7. for people using your own computer, and single account ID for all your print job, select [Do Not Prompt] under [Accounting Prompt]. Type in your 7 digit UBC employee number under [Default User ID], select [Default Group Account] under [Default Account Type], then click [OK] to save the setting. Click [OK] again to close the [Properties] window. No pop out window will show up when you print to this printer. All your print jobs will be charged to your Default account which is the only authorized account in our record.

8. For people using their own computer but have multiple account IDs for different print jobs, select [Always Prompt] under [Accounting Prompt], select [Mask User ID], deselect [Mask Account ID], select [Remember Last Entered Codes], type in your 7 digit UBC employee number under [Default User ID], then click [OK] to save your setting. Click [OK] again to close the [Properties] window. A pop out window will show up every time you want to print to this printer. You need select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

B. This printer come with some useful new features. Before click [Print] button after select the WorkCentre printer, click [Properties] or [Preferences] or [Printer Properties] (different from program to program you print from). A [Xerox WorkCentre 6400 PS Properties] window will show up as attached below. Select the required [Job Type]:

• Normal Print

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the device’suser interface to release the document for printing.

• Sample Set- if several copies of the document have been selected, one copy only will print toallow the reader to check for errors. Once validated, the remaining copies can be releasedfrom the device’s user interface.

• Delayed Print - specify a time for your document to print.

• Fax - you can send a document to the printer and it will fax it for you (not ready to use yet).

Windows Vista configuration

A. Configure the Print Driver

1. At your Workstation, click on [Start] then select [Control Panel]. Open the [Printers] folder.

2. Right click the "WorkCntre 6400 PS" printer and select [Properties].

3. Click the [Configuration] tab.

4. Select [Accounting].

5. From the Accounting System drop-down menu, select [Xerox Standard Accounting].

6. If you are using a public computer shared with other people, select [Always Prompt], select [Mask User ID], select [Mask Account ID], and deselect [Remember Last Entered Codes]. Click [OK] to save your setting, then click [OK] to close the Properties window. An [Accounting] pop out window will show up every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

7. for people using your own computer, and single account ID for all your print job, select [Do Not Prompt] under [Accounting Prompt]. Type in your 7 digit UBC employee number under [Default User ID], select [Default Group Account] under [Default Account Type], then click [OK] to save the setting. Click [OK] again to close the [Properties] window. No pop out window will show up when you print to this printer. All your print jobs will be charged to your Default account which is the only authorized account in our record.

8. For people using their own computer but have multiple account IDs for different print jobs, select [Always Prompt] under [Accounting Prompt], select [Mask User ID], deselect [Mask Account ID], select [Remember Last Entered Codes], type in your 7 digit UBC employee number under [Default User ID], then click [OK] to save your setting. Click [OK] again to close the [Properties] window. A pop out window will show up every time you want to print to this printer. You need select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

B. This printer come with some useful new features. Before click [Print] button after select the WorkCentre printer, click [Properties] or [Preferences] or [Printer Properties] (different from program to program you print from). A [Xerox WorkCentre PS Properties] window will show up as attached below. Select the required [Job Type]:

• Normal Print

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the device’suser interface to release the document for printing.

• Sample Set- if several copies of the document have been selected, one copy only will print toallow the reader to check for errors. Once validated, the remaining copies can be releasedfrom the device’s user interface.

• Delayed Print - specify a time for your document to print.

• Fax - you can send a document to the printer and it will fax it for you (not ready to use yet).

Windows 7 configuration

A. Configure the Print Driver

1. At your Workstation, click on [Start](the Windows logo on the bottom left corner), then select [Devices and Printers].

2. Right click the "WorkCentre PS" printer and select [Printer Properties] rather than [Printing Properties].

3. Click the [Configuration] tab.

4. Select [Accounting].

5. From the Accounting System drop-down menu, select [Xerox Standard Accounting or Audition].

6. If you are using a public computer shared with other people, select [Always Prompt], select [Mask User ID], select [Mask Account ID], and deselect [Remember Last Entered Codes]. Click [OK] to save your setting, then click [OK] to close the Properties window. An [Accounting] pop-up window will show up every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

7. for people using your own computer, and single account ID for all your print job, select [Do Not Prompt] under [Accounting Prompt]. Type in your 7 digit UBC employee number under [Default User ID], select [Default Group Account] under [Default Account Type], then click [OK] to save the setting. Click [OK] again to close the [Properties] window. No pop out window will show up when you print to this printer. All your print jobs will be charged to your Default account which is the only authorized account in our record.

8. For people using their own computer but have multiple account IDs for different print jobs, select [Always Prompt] under [Accounting Prompt], select [Mask User ID], deselect [Mask Account ID], select [Remember Last Entered Codes], type in your 7 digit UBC employee number under [Default User ID], then click [OK] to save your setting. Click [OK] again to close the [Properties] window. A pop out window will show up every time you want to print to this printer. You need select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

B. This printer come with some useful new features. Before click [Print] button after select the Colorqube printer, click [Properties] or [Preferences] or [Printer Properties] (different from program to program you print from). A [Xerox WorkCentre PS Properties] window will show up as attached below. Select the required [Job Type]:

• Normal Print

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the device’suser interface to release the document for printing.

• Sample Set- if several copies of the document have been selected, one copy only will print toallow the reader to check for errors. Once validated, the remaining copies can be releasedfrom the device’s user interface.

• Delayed Print - specify a time for your document to print.

• Fax - you can send a document to the printer and it will fax it for you (not ready to use yet).

Mac OS X 10.3/10.4 installation and configuration

The installation process for Mac OS X is quite straight forward.in the virtual CD created by the dmg file you downloaded from Xerox' website, there are two installation files. the one under the root folder of the CD is for OS 10.4, and the one under [Mac 10.3.x Installer] is for OS 10.3.

A. Install the printer

1. Double click the installation file for your version of Operation System. Follow the on screen instruction till you reach [Select Printer] (you need click [Continue] several times, [Agree] once, also need type in your password once).

2. The installation program should be able to find the WorkCentre 6400 printer automatically if your computer has an IP address with "137.82.136" as your first three numbers. If the WorkCentre 6400 printer showed up in the [Discovered Printers] list, you just need select it the click [Continue]

3. If for some reason (you are in a different building/you are using wireless/you are in some of those teaching labs) the installation program cannot find the printer, you need click the printer icon on the right hand side, manually type in the IP address (137.82.136.210) or DNS name (wc6400.botany.ubc.ca) under [IP Address or DNS Name], then click [Continue]

4. Click [OK] when [Print Queue Created] window shows up.

5. You need decide if you want to make this printer your default one. Please make sure to DESELECT the [Print a Test Page] because you still need to set up the printer properly before you can use it.

6. Click [Continue] then [Close]

B. Configure the Print Driver

1. Open a document to print from any program, and select [File] and then [Print] (I only tested this with Word, but you should be able to use any grogram such as Safari or Mac Mail).

2. Select the [WorkCentre 6400] printer from the [Printer] list.

3. Select the [Accounting] from the Print Options (third selectable list from top).

4. Select the [Xerox Standard Accounting or Auditron] under [Accounting System].

5. If you are using a public computer shared with other people, select [Prompt for Every Job], select [Mask User ID], and select [Mask Account ID]. Select [Save As] under [Presets] (the second selectable list from top), and type in [WorkCentre] under [Save Preset As], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. An [Accounting] window will pop out every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

6. for people using your own computer, and single account ID for all your print job, select [Use Default Accounting Codes] . Type in your 7 digit UBC employee number under [Default User ID], select [Default Group Account] under [Default Account Type]. Select [Save As] under [Presets] (the second selectable list from top), and type in [WorkCentre] under [Save Preset As], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. No pop out window will show up when you print to this printer. All your print jobs will be charged to your Default account which is the only authorized account in our record.

7. For people using their own computer but have multiple account IDs for different print jobs, select [Prompt for Every Job], select [Mask User ID], and deselect [Mask Account ID]. Select [Save As] under [Presets] (the second selectable list from top), and type in [WorkCentre] under [Save Preset As], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. An [Accounting] window will pop out every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

C. This printer come with some useful new features. After select the WorkCentre printer, select [WorkCentre] presets, select [Xerox Features]. You will be able to choose [Job Type] as the picture attached below:

• Normal Print

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the device’suser interface to release the document for printing.

• Sample Set- if several copies of the document have been selected, one copy only will print toallow the reader to check for errors. Once validated, the remaining copies can be releasedfrom the device’s user interface.

• Delayed Print - specify a time for your document to print.

Mac OS X 10.5/10.6/10.7/10.8/10.9 installation and configuration

A. Install the printer (If you already installed this printer, delete your WorkCentre printer in your “System Preferences”->”Print & Fax” by click the “-“.)

1. Open your web browser such as internet explorer, Firefox or Safari. Go to the printer driver download site

OSX 10.7, 10.8, 10.9: http://www.support.xerox.com/support/workcentre-6400/downloads/enca.html?operatingSystem=macosx109&fileLanguage=en

OSX 10.6: http://www.support.xerox.com/support/workcentre-6400/downloads/enca.html?operatingSystem=macosx106&fileLanguage=en

OSX 10.5 or lower: http://www.support.xerox.com/support/workcentre-6400/downloads/enca.html?operatingSystem=macosx&fileLanguage=en

2. The driver package is a dmg file which will be mounted as a virtual drive when you click it. The installation process will start automatically after the package is downloaded. The whole installation process is quite strait forward. In the middle of the process, a “Xerox PrintingScout” pop out window will shows up, and you need click [Yes] for the question “Enable PrintingScount?”. If you are using Botany VLAN in BioScience or BioDiversity building, the installation program can find our Colorqube printer automatically, select it then click “continue”; Otherwise you need click the right side icon (IP Address or DNS) and manually type in the domain name wc6400.botany.ubc.ca or IP address 137.82.136.210, then click [continue].

3. You need decide if you want to make this printer your default one. Please make sure to DESELECT the [Print a Test Page] because you still need to set up the printer properly before you can use it.

4. Click [Continue] then [Close]

B. Configure the Print Driver

1. Open a document to print from any program, and select [File] and then [Print] (I only tested this with Word, but you should be able to use any program such as Safari or Mac Mail).

2. Select the [WorkCentre 6400] printer from the [Printer] list.

3. Select the [Xerox Features] from the Print Options (third selectable list from top).

4. Select the [Xerox Standard Accounting or Auditron] under [Accounting System].

5. Select [Advanced] from drop down list under [Xerox Features], click [Accounting] button and the [Accounting] window will show up. (Please note the accounting button is at the bottom end, you need to scroll down to the end to see it)

6. If you are using a public computer shared with other people, select [Always Prompt], select [Mask User ID], and select [Mask Account ID]. Click [OK] to close the [Accounting] window. Select [Save As] under [Presets] (the second selectable list from top), and type in [WorkCentre] under [Save Preset As], select [only this printer] next to [Preset Available for], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. An [Accounting] window will pop out every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

7. for people using your own computer, and single account ID for all your print job, select [Do not Prompt]. Type in your 7 digit UBC employee number under [Default User ID], select [Default Group Account] under [Default Account Type]. Click [OK] to close the [Accounting] window. Select [Save As] under [Presets] (the second selectable list from top), and type in [ColorQube] under [Save Preset As], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. No pop out window will show up when you print to this printer. All your print jobs will be charged to your Default account which is the only authorized account in our record.

8. For people using their own computer but have multiple account IDs for different print jobs, select [Always Prompt], select [Mask User ID], and deselect [Mask Account ID]. Click [OK] to close the [Accounting] window. Select [Save As] under [Presets] (the second selectable list from top), and type in [WorkCentre] under [Save Preset As], then click [OK] to save the settings. Whenever you want to print to this printer, you must select the [WorkCentre] presets. An [Accounting] window will pop-up every time you want to print to this printer. You need type in your 7 digit employee number under [User ID], select [Group Account] under [Account Type], then type in 4 letter SpeedChart (all upper case) under [Account ID]. Your print job will be sent to the printer after click [OK].

C.This printer come with some useful new features. After select the Colorqube printer, select [WorkCentre] presets, select [Xerox Features]. You will be able to choose [Job Type] as the picture attached below:

• Normal Print

• Secure Print - you will need to enter a 4 - 10 digit number which you will use at the device’suser interface to release the document for printing.

• Sample Set- if several copies of the document have been selected, one copy only will print toallow the reader to check for errors. Once validated, the remaining copies can be releasedfrom the device’s user interface.

• Delayed Print - specify a time for your document to print.

• Fax - you can send a document to the printer and it will fax it for you (not ready to use yet).