Library:How to Use Library Course Reserves in Connect/Faculty
- 1 Start
- 2 Adding Items
- 3 More Features
- 4 Troubleshooting and FAQ
- 4.1 Troubleshooting
- 4.1.1 Error Messages
- 4.1.2 Change Default Course Dates
- 4.1.3 Adding new students, TAs, or instructors
- 4.1.4 Course Reserves does not appear or broken in my course in Connect?
- 4.1.5 My course was recently copied into a new course shell but my course reserves are missing
- 4.1.6 Getting Help with Library Course Reserves in Connect
- 4.2 Frequently Asked Questions
- 4.2.1 Why do I need to log into Connect?
- 4.2.2 My students cannot see course reserves items but I can
- 4.2.3 Can I post my lecture slides, notes or handouts in Library Course Reserves?
- 4.2.4 The Add Reserve Items and Help tabs won't work. What do I do?
- 4.2.5 My non-credit or workshop course does not appear in my Courses under the Library tab
- 4.1 Troubleshooting
Course Reserves Overview
LOCR allows you to create a single list with all your course materials. You can:
- Easily add articles, books, web links and media resources
- Request the Library to create PDFs of book chapters or upload your own
- Get a hyperlink for your course materials that is accessible (only) to students enrolled in your course
- Reactivate readings in future terms quickly
- Let us worry about copyright. We’ll do the work for you.
LOCR ensures that only your students can access your course materials. In order to provide this service, the Library requires that you and your students log into Connect. LOCR is separate from the Connect learning management system and uses the login for enrolment verification.
In order to access your course reserves for the first time:
1. Log into Connect with your CWL login.
2. Click on “Library in the top right menu.
3. Click on your course title under “Courses.” Older courses are hidden but can be viewed by unchecking the box next to "Current and Future Courses Only."
Adding New Reserve Items
- Click on the Add Reserve Items tab
- Choose the appropriate content type
- Fill out the search form using item keywords. For items that may have multiple versions, editions, or translations, try to provide more precise information such as a DOI, ISBN, or Call Number.
- Scroll through the results list and click on the Select button. You can use the View button to verify if the item is the one you want before you select it.
- Use the Submit Item screen to verify or edit item bibliographic details and click on the Submit Item button. You can set individual item dates if you want to delay the release or expire an item within your default course dates. You can also indicate if an item is a required reading, set loan periods for physical items, and, if you scroll down, you can toggle the notes field to write notes to your students or add descriptive tags (e.g. Week 01, Unit B).
- If you cannot locate your item, click on Modify your Search to try again. You can also click on "Enter your request manually" to type in information yourself. For fastest turnaround, please provide as much detail as possible.
There are seven options when adding materials to your course reserves. Each icon leads to a streamlined form for adding items to your course reserves.
Fair Dealing guidelines will be scanned and released within 10 business days. Anything that does not meet our Fair Dealing guidelines will require special copyright permission and may take longer. In such cases, the time required to obtain permission depends on the publisher, and can take up to four weeks. If we cannot secure permission, we can still place the book on physical reserve.
Summon before submitting a request.
Fair Dealing guidelines will be reviewed within 5 business days but may take up to 10 business days during busy periods such as the start of term. Any file that does not meet Fair Dealing requirements will require special copyright permission that could take longer.
Each course has its own PURL, or Permanent URL, at the top of the page that you can share with your students. Items also have their own direct PURL. You can publicly share these Permanent URLs with your students. PURLs will not work for anyone who is not enrolled in your course. Please note, these PURLS will first prompt your students to log in with their CWL
Search or Organize your Item List
Use the search box above your readings to quickly locate items. The search box will quickly filter down to the exact item you need. You can search by Title, Author or tag.
If you have used tags to organize your readings, you can display a tag cloud above your readings by clicking on Reveal Tags.
Edit or Delete an Item
- Required Information: This will display and allow you to edit title, authors or pages.
- Optional Information: This will display and allow you to edit additional bibliographic information such as publisher.
- Notes & Tags: You can add or delete notes for your students, notes for library staff and tags to describe items.
- Item Views: You can check to see if your students have clicked on an item through the course reserves system. Please note that if students access readings externally from the system, this will not be tracked.
- Item History: You can review the processing history of your item.
- Request Options: You can change item availability dates, indicate if an item is required, and, for items on physical reserve, change loan periods.
Import Items from Previous Courses or Other Course Sections
If you have used electronic course reserves for another course, you can quickly import all your readings into a new course section. Go to your target course and go to the Add Reserve Items tab. Your previous and current courses will be listed at the bottom of the page. You can copy the entire list of course readings or select individual items to import. Please note that physical items such as books and PDFs requiring copyright clearance will need to be reprocessed.
Instructors can review the current status for items in the Reading List. The system now has nearly 30 statuses such as Awaiting Recall and Scanning Library Copy so you can see exactly what work is being done on your behalf. If you have any questions about an item status, please contact your course reserves branch for assistance.
See the Student View
You can switch to Student Mode at the top left to verify how students see items on course reserve. Items are only visible to students after they are made available.
Troubleshooting and FAQ
If you or your students encounter any errors accessing a library resource, it is possible that an electronic resource is unavailable. Please contact your Library Course Reserve branch immediately for assistance.
Change Default Course Dates
The default dates are adjusted from the course date in Connect which is drawn from the Student Information System. LOCR adjusts these dates to make items available two weeks prior to the start date of your course section and thirty days after the end of the term of instruction. Please note that the Library and the Rights and Permissions Office currently do not support 'Continuous' courses - all courses need to have a Start Date and an End Date. If you need to change the start and end dates of your course, you can change these inside your course shell in Connect *. If you are not teaching in Connect and your course dates are incorrect, please contact your Connect support person to have them change the active dates for your course. To locate your contact, please visit the following list of Connect help desks and select your Faculty.
When setting the course start and end dates, please use the 'Select Dates' radio button and specify the 'Start Date' and 'End Date' so LOCR can adjust these dates to make items available accordingly. Please note that using the 'Use Term Duration' will not update start/end dates in LOCR at this point.
Adding new students, TAs, or instructors
LOCR communicates with Connect to ensure that all students, TAs, and instructors have access to course readings. Students will automatically added to your course upon enrolment. If you have just added an individual, please allow the system to update over night.
If you are not teaching a course in Connect, contact your Connect support person and request access for secondary instructors, TAs, and other support staff. To locate your contact, please visit the following list of Connect help desks and select your Faculty.
Course Reserves does not appear or broken in my course in Connect?
If the Course Reserves application does not appear in your Connect course or if it is broken, you will need to manually (re)create it.
1. Log into Connect and select your course.
3. In the new screen where you can name your new Tool Link (ie: Library Course Reserves), Select the tool Type: 'Library Course Reserves' from the drop down list, Click the checkbox to make the tool Available to Users and finally Click "Submit".
My course was recently copied into a new course shell but my course reserves are missing
LOCR operates as a completely separate module inside of Connect and your course reserves will not automatically carry over. If you have already entered your items, you can easily import them into your new course using the instructions for copying items from previous courses. Please note that Book, DVD/CD and PDF items will need to be reprocessed by library staff before they are released to your students.
Getting Help with Library Course Reserves in Connect
LOCR support is provided by your department's Library branch. If you do not know your branch, there is a “Need Help” tab inside of LOCR which will list your support branch.
Frequently Asked Questions
Why do I need to log into Connect?
The Library uses Connect to verify that students are properly enrolled in your course. You can take a direct URL to your course reading list and circulate it to your students on other learning management systems, websites, via e-mail or even in your print syllabus. By restricting access to registered students, we can provide better and more targeted services such as providing access to licensed library resources and PDFs created from print materials under Fair Dealing.
My students cannot see course reserves items but I can
Items will only be visible to students after they are available. If an item is still being processed, it will not be visible to students. Students will not be able to access items until the term begins. If you have changed the default availability of an item, it will not be visible to students until the date you selected for an item and you can change this by editing item information.
Can I post my lecture slides, notes or handouts in Library Course Reserves?
We currently do not accept PDFs of lecture slides, notes or handouts. You should post these types of files directly within your course site in the learning management system. If you require assistance checking or clearing permissions related to lecture notes, slides or handouts, please contact firstname.lastname@example.org
The Add Reserve Items and Help tabs won't work. What do I do?
My non-credit or workshop course does not appear in my Courses under the Library tab
Please note that we do not currently support non-credit or workshop courses. If you have non-UBC participants or auditors, they will not have access to Library resources and should locate items through their local library.