Library:Help for Faculty/Library Services

Borrowing

Your UBCcard, is both your institutional ID and your Library card. You can apply online or in-person at the Carding Office in the UBC Bookstore. At Okanagan, see How & Where to Get your UBCcard.

• Visiting scholars and emeritus faculty members: apply in person at Borrower Services for a library card.

If you hold an active appointment with and are paid by UBC, you have full access to UBC Library's print and electronic collections. This is true even if you work at a distance from UBC. In this case, you are eligible for home delivery by means of our Interlibrary Loans Department. To access the electronic collections remotely, you will need a valid UBC cwl account.

If you need a Faculty Authorization Card for research assistants, associates and secretarial staff, fill out the UBC Library Card Application Form for Faculty Authorized Users (PDF) and bring it in-person to the Borrower Services desk at your UBC Library branch.

• Email help
• Phone numbers

Suggest a Book

• You can suggest a book or other materials using Suggest a Book or Other Material.

Media Booking

As long as your media item is available, you do not need to pre-book it. In this case, you can simply sign it out from the owning branch. Media Booking is only necessary if you wish to guarantee availability on a specific date.

• To guarantee availability of videos, films or DVDs for classroom presentation on a specific date, you will need to make a booking 2 - 3 weeks in advance. Use the online UBC Library Media Booking System.
  • Note: Bookings are available for items in Koerner, Education, Woodward, Okanagan, and David Lam Libraries ONLY, and for the BC ELN Media Collection.
  • For more information about Media Booking services, please see the Videos and Films.

Interlibrary Loans and Document Delivery

You can borrow materials from other institutions if UBC Library does not own them by completing this online form at Borrowing from non-UBC Libraries – InterLibrary Loan.

• If you are working at a distance (within Canada or the US) from any of the UBC campuses, choose "Extension Library" as your pickup location.

Use Document Delivery to get materials from another UBC campus. Document delivery is not available to transfer materials between branches on the same campus.

• If you find an item in the Library catalogue that is only available at another campus - Click the "Order via Document Delivery" link found in the item record and login using your UBC Card barcode and PIN.
• Next choose "loan" and then you will be prompted to select a pickup location.
• If you are distant from all UBC campus locations and reside within Canada or the US, you should email ill.lend@ubc.ca for further assistance.

Visiting Another Institution

You may be able to borrow materials from other institutions that you plan to visit. UBC Library is covered by the Canadian University Reciprocal Borrowing Agreement (CURBA). This agreement provides UBC students, faculty and staff with free borrowing privileges at participating libraries across Canada and at some institutions in the U.S.

• Note, borrowing privileges vary among libraries and occasionally fees for services may be charged. Please contact the library that you will be visiting to learn about your privileges and any fees.
• For more information, see Reciprocal Borrowing for UBC Students, Faculty & Staff.