Library:DigInit Work With Us

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Digital Collections

In accordance with our collection development policy, we are interested in building our collections in the following broad areas: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.

If you are a member of the UBC community and you have a project that you think fits these parameters, please download and complete our Digital Project Approval Form or submit the form online. We recommend that you contact the Digitization Centre prior to submitting your proposal so we can assist in answering any questions you may have.

cIRcle

cIRcle is an open access institutional repository (IR) for published and unpublished materials created by the University of British Columbia community. Open access refers to making digital information freely available to anyone via the World Wide Web.

Digital materials such as books, articles, technical reports, working papers, conference proceedings, research data and lecture notes can be contributed (with the copyright holder’s permission). Also, you can add theses, dissertations, audio/video/image files, software and electronic presentations.

Please send your cIRcle-related questions to: ubc-circle@interchange.ubc.ca.

Open Journal Systems

The UBC Library provides access to server space and to the open source OJS (Open Journal Systems) software for UBC faculty members who are editing or supporting Open Access electronic journals as well as recognized UBC student journals. Please send us a message ojs.support@ubc.ca if you would like further information or if you are interested in this hosting service.

Digital Preservation

Archivematica

Ensuring the long-term accessibility and usability of all of the UBC Library’s digital materials will require a holistic, institution-wide approach to define and implement a persistent digital collections strategy. The Library has developed this strategy in collaboration with Vancouver-based Artefactual Systems http://www.artefactual.com/.

The persistent digital collections implementation plan developed for UBC Library consists of using the open-source Archivematica digital preservation system to provide preservation functionality for the Library's digitized and born-digital holdings. This project report describes the plan in detail.

Digital objects produced at the Digitization Centre will be processed through the system to enable long-term management of the resources. Archivematica integrates with our access systems to ensure that preservation will be part of the standard workflow of providing access to our collections.

Archivematica - CONTENTdm Workflow Documentation

Archivematica - AtoM Workflow Documentation

Archive-It

Archive-It is a web archiving service from the Internet Archive that the University of British Columbia Library is using to harvest, build, and preserve collections of web content and make them available to users. A growing list of archived collections can be found on the UBC Library's collection page. More information about web archiving at UBC can be found under the Web Archiving tab above.

LOCKSS

UBC Library is a founding member of the COPPUL Private LOCKSS Network, a project initiated by the Council of Prairie and Pacific University Libraries (COPPUL). The mission of the COPPUL PLN is to preserve digital collections of local interest to COPPUL members that are not being preserved elsewhere. UBC Library preserves our hosted OJS journals in the PLN.

Digital Preservation Sub-Committee

UBC Library has been working to implement digital preservation strategies and tools since 2011. The Digitization Centre has successfully piloted and implemented Archivematica as well as conducted a TRAC self-audit. In order to build on this existing work and to include relevant stakeholders in planning infrastructure, the Digital Preservation Working Group was formed under the auspices of UBC Library's Collections and Information Resources Standing Committee.

The Digital Preservation Working Group oversaw and provided expertise on the policies and documentation of UBC Library's Digital Preservation Strategy. The Working Group reviewed, revised and adopted existing policies, documentation and infrastructure as well was created new polices, documentation and infrastructure as necessary for the digital preservation of UBC Library's locally produced digital assets. The Digital Preservation Working Group presented its Final Report with deliverables and recommendations in August 2016 to the Collections and Information Resources Standing Committee. As a result, the working group has now transitioned to a sub-committee and increased its membership to reflect the broad applications to the Library.

A selection of the policies and infrastructural documents are available below:

Document Number Document Title
DP-001 UBC Library Digital Preservation Document Diagram
DP-002 UBC Library Digital Preservation Strategy
DP-003 UBC Library Digital Preservation Program
DP-004 UBC Library Digital Preservation Implementation Plan
DP-005 UBC Library Digital Preservation Stakeholders and their roles
DP-006 UBC Library Digital Preservation Levels of Preservation
DP-007 UBC Library Digital Preservation Collection Management Policy
DP-008 UBC Library Digital Preservation Access and Use Policy
DP-009 UBC Library Digital Preservation Copyright and Permissions Policy
DP-010 UBC Library Digital Preservation File Format Policy
DP-011 UBC IT Storage Options and Specifications
DP-012 UBC Library Digital Preservation Donor Brochure for Digital Materials
DP-013 UBC Library Digital Preservation Digital Materials Survey for Donations
DP-014 UBC Library Digital Preservation Compliance Tracking System
DP-015 UBC Library Digital Preservation Review Cycle for documentation and policies
DP-016 UBC Library Digital Preservation Glossary of Terms

Web Archiving

The University of British Columbia Library has been archiving freely available web content for preservation and access since 2013. The goal of this web archiving initiative is to ensure that web content that contributes to the University’s research, teaching and learning is preserved and accessible over time. This includes online content that may constitute the institution’s corporate memory.

Archive-it

UBC Library uses Archive-It, a web archiving service from the Internet Archive, to harvest, build, preserve, and manage its archived web content and make it available to all users. The Library’s archived content is grouped into a number of growing collections by theme or subject and can be found on our organization’s Archive-it collections page.

Propose a Web Archiving Project

Web content is selected for archiving based on its intrinsic value and significance to researchers, students, and the broader community. To be selected as a candidate for a web archiving project, websites are evaluated based on their risk of disappearance, originality, availability in other web archiving collections, and copyright considerations among other factors.

Suggestions from the academic community and website owners are welcomed. If you are aware of web content that is a candidate for a web archiving project, please feel free to complete and submit our web archiving project proposal form or email us at digitization.centre@ubc.ca.

Web Archiving Policies

The University of British Columbia archives web content that is freely available online. If you are the copyright owner and wish to contest the inclusion of your site in the UBC Library’s Archive-it collection, please complete our takedown request form and email to digitization.centre@ubc.ca. Please note that UBC is able to remove websites from the UBC Web Archives collections only; this will not remove your website from the archived collections of the Wayback Machine or other web archiving initiatives.

For more information about web archiving at UBC, please consult our Web Archiving Collections Policy, our FAQ about Web Archiving or send an email to digitization.centre@ubc.ca.