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<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[[:File:2022-2023 Digitization Centre Impact Report.pdf|UBC Library Digitization Centre Impact and Activity Report 2022-2023]] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2022-2023 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/1/16/2021-2022_DC_Impact_Report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2021-2022] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:2022-2023_Digitization_Centre_Impact_Report.pdf&diff=805267File:2022-2023 Digitization Centre Impact Report.pdf2023-08-29T20:47:25Z<p>Mmlam: Uploaded own work with UploadWizard</p>
<hr />
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<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
UBC Library Digitization Centre Impact and Activity Report 2022-2023 The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2022-2023 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/1/16/2021-2022_DC_Impact_Report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2021-2022] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Projects&diff=740701Library:DigInit Projects2023-01-16T20:14:19Z<p>Mmlam: /* Teaching & Learning */</p>
<hr />
<div>The Digitization Centre works in collaboration with UBC departments, UBC Library branches and other groups within the UBC community to build our digital collections. We also partner with public libraries and archives throughout British Columbia and academic institutions around the world to create the digital resources available through our Open Collections. These partnerships make our work possible by providing access to rare and unique materials worth preserving. <br />
<p>If you are interested in working with us on a project, visit our ''[http://digitize.library.ubc.ca/work/ Work With Us]'' page.</p><br />
<p>Here is a selection of some of our projects. To view the full list, visit '''[https://open.library.ubc.ca/ Open Collections]'''.</p><br />
<br />
== Featured Projects ==<br />
<br />
{| style=width:"100%";border-spacing:0"<br />
| [https://open.library.ubc.ca/collections/darwin https://diginit.sites.olt.ubc.ca/files/2018/03/Charles-Darwin-Letters-UBC-e1520452849933.jpg]<br />
| style="padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/darwin Charles Darwin Letters]'''<br />
<br />
:This collection includes two groups of letters to and from Charles Darwin (1809-1882), an evolutionary biologist and the originator of the natural selection concept. The Darwin-Burdon-Sanderson Letters 1873-1881 include discussions between Darwin and John Scott Burdon Sanderson (1828-1905) about research that was later published in "Insectivorous Plants" (1875). The second group of letters is part of the Fox/Pearce (Darwin) Collection 1821-1884. <br />
<br />
:<i>Project partners: UBC Woodward Library, UBC Rare Books and Special Collections</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/charles-darwin-letters/ View blog posts]'''<br />
|-<br />
| '''[http://rbscarchives.library.ubc.ca/index.php/wf5Ff https://diginit.sites.olt.ubc.ca/files/2018/03/German-Consulate-Fonds-UBC-1-1-e1520536757173.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[http://rbscarchives.library.ubc.ca/index.php/wf5Ff German Consulate Fonds]'''<br />
<br />
:The fonds consists of correspondence, reports and memoranda (1935-1939) of the Consul General. Also included are Montreal office papers dating from 1919 and a few original documents from the Vancouver Consulate (1909-1911). There are copies of correspondence from the German Consulates in Ottawa, St. John's, Newfoundland, Toronto, Winnipeg and Vancouver.<br />
<br />
:<i>Project partners: UBC Rare Books and Special Collections</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/german-consulate-fonds/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/jphotos https://diginit.sites.olt.ubc.ca/files/2018/03/Japanese-Canadian-Photograph-UBC-e1520536514833.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/jphotos Japanese Canadian Photograph Collection]'''<br />
<br />
:As part of the Japanese Canadian Research Collection, the JCPC documents the various experiences of Japanese nationals and Canadians citizens of Japanese descent living in British Columbia, including their treatment during World War II. <br />
<br />
:<i>Project partners: UBC Asian Library, UBC Rare Books and Special Collections</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/japanese-canadian-photograph-collection/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/langmann https://diginit.sites.olt.ubc.ca/files/2018/03/Uno-Langmann-UBC-e1520536561877.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/langmann Uno Langmann Family Collection of British Columbia Photographs]'''<br />
<br />
:The collection includes more than 7,900 images from 77 albums, representing British Columbia from the 1850s to the 1950s. It includes photographs in different formats and genres, such as albums, diaries, portraits, landscapes and city/townscapes. <br />
<br />
:<i>Project partners: UBC Rare Books and Special Collections</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/uno-langmann/ View blog posts]'''<br />
|-<br />
|}<br />
<br />
== Community Partnerships ==<br />
<br />
{| style="width:100%;border-spacing:0"<br />
| '''[https://open.library.ubc.ca/collections/bcsessional https://diginit.sites.olt.ubc.ca/files/2018/03/BC-Sessional-Papers-UBC-1-e1520539243954.jpg]'''<br />
| style="padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/bcsessional BC Sessional Papers]'''<br />
<br />
:The British Columbia Sessional Papers are an annual collection of selected papers tabled in the Legislative Council of British Columbia (2nd to 8th Sessions, 1865-1871) and the Legislative Assembly (1st to 32nd Parliaments, 1872-1982).<br />
<br />
:<i>Project partners: BC Government Publication Librarians Group (including the Legislative Library of BC), Simon Fraser University Library, University of Northern BC Library, and University of Victoria Libraries</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/bc-sessional-papers/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/chineserare https://diginit.sites.olt.ubc.ca/files/2018/03/Chinese-Rare-Books-UBC-2-e1520539257350.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/chineserare Chinese Rare Books Collection]'''<br />
<br />
:A collection of rare Chinese books from the UBC Asian Library collection composed mainly of works from the Puban (蒲坂藏書) and Pang Jingtang (龐鏡塘藏書). The core of the Puban (蒲坂藏書) was originally a part of the famed Nanzhou Shu Lou (南州書樓), a large private library owned by Xu Shaoqi (徐紹棨) (1879-1948), who was a professor of Chinese literature and bibliography. <br />
<br />
:<i>Project partners: Sun Yat Sen Library (Guangdong Province, China), the National Central Library of Taiwan, UBC Asian Library</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/chinese-rare-book-collection/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/rainbow https://diginit.sites.olt.ubc.ca/files/2018/03/Rainbow-Ranche-Collection-UBC-e1520539270329.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/rainbow Rainbow Ranche Collection]'''<br />
<br />
:The Rainbow Ranche Collection was donated to the Lake Country Museum and Archives in 2013 by the family of the late James Goldie. The Rainbow Ranche was one of the first independent fruit ranches in the Okanagan, owned by several partners and managed by onsite partner James Goldie. <br />
<br />
:<i>Project partners: The Lake Country Museum and Archives</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/rainbow-ranche/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/yipsang https://diginit.sites.olt.ubc.ca/files/2018/03/Yip-Sang-.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/yipsang Yip Sang Collection]'''<br />
<br />
:The Yip family in Vancouver began with Yip Sang's arrival in B.C. in 1881. Yip Sang was one of the driving forces in the establishment of the Chinese Benevolent Association, the Chinese School and the Chinese Hospital (now Mount St. Joseph's) in Vancouver. He was a lifetime governor of Vancouver General Hospital and was also a benefactor of the Public Hospital in Guangdong province in China. <br />
<br />
:<i>Project partners: City of Vancouver Archives</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/yip-sang-collection/ View blog posts]'''<br />
|-<br />
|}<br />
<br />
== Ongoing Projects ==<br />
<br />
{| style="width:100%;border-spacing:0"<br />
| '''[https://open.library.ubc.ca/collections/bcbooks https://diginit.sites.olt.ubc.ca/files/2018/03/BC-Historical-Books-UBC-1-e1520540121134.jpg]'''<br />
| style="padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/bcbooks BC Historical Books]'''<br />
<br />
:The three bibliographies of British Columbia, published by the Social Sciences Research Center at the University of Victoria (B.C.) between the late 1960's and mid-1970's, provide the foundation for this project. The BC Historical Books project aims to build a single searchable database of the bibliographies based on full-text searchable versions of the books contained therein. <br />
<br />
:<i>The process of digitization is ongoing and new records will continue to be added from Rare Books & Special Collections holdings</i><br />
<br />
:'''[http://digitize.library.ubc.ca/tag/bc-historical-books/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/bcnewspapers https://diginit.sites.olt.ubc.ca/files/2018/03/BC-Historical-Newspapers-1-e1520539228720.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/bcnewspapers BC Historical Newspapers]'''<br />
<br />
:The BC Historical Newspapers project features digitized versions of historical papers from around the province. The titles, which range from the Abbotsford Post to the Ymir Miner, date from 1865 to 1994. <br />
<br />
:Access to the microfilm used to create this collection generously provided by the '''[http://www.royalbcmuseum.bc.ca/ Royal British Columbia Museum and British Columbia Provincial Archives]'''.<br />
<br />
:'''[http://digitize.library.ubc.ca/tag/bc-historical-newspapers/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/chung https://diginit.sites.olt.ubc.ca/files/2018/03/Chung-Collection-UBC-1-1-e1520462800466.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/chung The Chung Collection]'''<br />
<br />
:The Wallace B. Chung and Madeline H. Chung Collection is an outstanding collection of archival documents, photographs, books and artifacts related to three broad themes: British Columbia History, Immigration and Settlement and the Canadian Pacific Railway Company. Donated in 1999 by Drs. Wallace and Madeline Chung, the Chung Collection is held at UBC Library's '''[http://www.library.ubc.ca/spcoll/ Rare Books and Special Collections]'''.<br />
<br />
:<i>The process of digitization is ongoing and new records will continue to be added.</i><br />
<br />
:'''[http://digitize.library.ubc.ca/tag/chung-collection/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/ohs https://diginit.sites.olt.ubc.ca/files/2018/03/Okanagan-Historical-Society-UBC-1-e1520540004535.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/ohs Okanagan Historical Society]'''<br />
<br />
:The Okanagan Historical Society (OHS) has been chronicling the history of the Okanagan Valley since 1925, making it one of the oldest historical societies in British Columbia. The OHS has always been active in promoting the history of the Okanagan Valley and each year has published their Annual Report entitled <i>Okanagan History</i>, which is believed to be one of the longest, continually published historical periodicals in British Columbia.<br />
<br />
:<i>This collection is currently up to date and new issues will continue to be added as they become available, with a rolling wall embargo period of 5 years.</i><br />
<br />
:'''[http://digitize.library.ubc.ca/tag/okanagan-historical-society/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/prism https://diginit.sites.olt.ubc.ca/files/2018/03/Prism-International-UBC-e1520462076864.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/prism PRISM International]'''<br />
<br />
:'''[http://prismmagazine.ca/about/ PRISM International]''' is a quarterly magazine out of Vancouver, British Columbia, whose mandate is to publish the best in contemporary writing and translation from Canada and around the world. It is the oldest literary magazine in western Canada (established in 1959) and is well known for publishing both acclaimed Canadian writing and international literature. This digitization project is in partnership with the UBC Creative Writing department. <br />
<br />
:<i>This collection is currently up to date and new issues will continue to be added as they become available.</i><br />
<br />
:'''[http://digitize.library.ubc.ca/tag/prism-international/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/ubcpublications https://diginit.sites.olt.ubc.ca/files/2018/03/UBC-Publications-1-e1520540015898.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/ubcpublications UBC Publications]'''<br />
<br />
:Enjoy on-line access to scanned copies of newspapers and other periodicals published at UBC. Collectively, these publications comprise more than 67,000 pages that chronicle the historical evolution of the University. <br />
<br />
:<i>This collection is currently up to date and new issues will be added as they become available.</i><br />
<br />
:'''[http://digitize.library.ubc.ca/tag/ubc-publications/ View blog posts]'''<br />
|-<br />
|}<br />
<br />
== Teaching & Learning ==<br />
<br />
{| style="width:100%;border-spacing:0"<br />
| '''[https://open.library.ubc.ca/collections/squeezes https://diginit.sites.olt.ubc.ca/files/2018/03/Epigraphic-Squeezes-e1521063132123.jpg]'''<br />
| style="padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/squeezes Epigraphic Squeezes]'''<br />
<br />
:Epigraphic squeezes are filter paper impression of inscriptions. This collection represents inscriptions from Athens and the surrounding area of Attica and Nemea from the 5th century BCE.<br />
<br />
:At UBC, the materials of this collection are used in assignments and translation exercises that introduce students to the field of digital humanities. <br />
<br />
:<i>Project partners: From Stone to Screen, an initiative of the Department of Classical, Near Eastern, and Religious Studies (CNERS), with funding from UBC's Teaching and Learning Enhancement Fund. Learn more about the project at the [https://fromstonetoscreen.wordpress.com/ From Stone to Screen] website.</i><br />
<br />
:'''[https://digitize.library.ubc.ca/tag/epigraphic-squeezes/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/hundred https://diginit.sites.olt.ubc.ca/files/2018/03/One-Hundred-Poets-UBC-2-e1520536526554.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/hundred One Hundred Poets | 百人一首]'''<br />
<br />
:The collection consists of 74 books and 20 different card sets relating to the poetry anthology Hyakunin Isshu 百人一首 (<i>One Hundred Poets, One Poem Each</i>), edited by the poet and scholar Fujiwara no Teika (1162-1241) in the 1230s.<br />
<br />
:At UBC, the collection is used in Japanese literature and poetry classes and seminars.<br />
<br />
:<i>Project partners: UBC Department of Asian Studies, UBC Asian Library, UBC Rare Books and Special Collections, UBC Technical Services, with funding from Toshiba International Foundation</i><br />
<br />
:'''[http://diginit.sites.olt.ubc.ca/tag/one-hundred-poets/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/tokugawa https://diginit.sites.olt.ubc.ca/files/2018/03/Japanese-Maps-of-the-Tokugawa-Era-UBC-e1521063172297.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/tokugawa Japanese Maps of the Tokugawa Era]'''<br />
<br />
:The Japanese Maps of the Tokugawa Era is the world's largest collection of maps and guidebooks of the period 1600-1967. It is focused on privately published and travel related maps and guides published during the Tokugawa or Edo period. <br />
<br />
:At UBC, this collection is used in Japanese Travel Literature classes and conferences associated with the topic.<br />
<br />
:<i>Project partners: UBC Woodward Library, UBC Rare Books and Special Collections.</i><br />
<br />
:'''[https://digitize.library.ubc.ca/tag/japanese-maps-of-the-tokugawa-era/ View blog posts]'''<br />
|-<br />
| '''[https://open.library.ubc.ca/collections/royalfisk https://diginit.sites.olt.ubc.ca/files/2018/03/Royal-Fisk-Gold-Rush-Letters-UBC-e1521063204535.jpg]'''<br />
| style="border-top:0.092 #c0c0c0; padding:0.185cm;"|<br />
:'''[https://open.library.ubc.ca/collections/royalfisk Royal Fisk Gold Rush Letters]'''<br />
<br />
:The collection has over 900 manuscript letters from the Cariboo Gold Rush period (1862-1868), correspondents from merchants, telegrams, bills of exchange and other documents related to the Fisk Hotel in Silver City, California.<br />
<br />
:At UBC, this collection is used in Canadian History classes and as a topic for assignments.<br />
<br />
:<i>Project partners: UBC Woodward Library, UBC Rare Books, and Special Collections.</i><br />
<br />
:'''[https://digitize.library.ubc.ca/tag/royal-fisk-gold-rush-letters/ View blog posts]'''<br />
|-<br />
|}<br />
<br />
[[Category:DigInit]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=729293Library:DigInit Documentation2022-09-12T20:38:03Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[https://wiki.ubc.ca/images/1/16/2021-2022_DC_Impact_Report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2021-2022] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=729292Library:DigInit Documentation2022-09-12T20:37:20Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[https://wiki.ubc.ca/File:2021-2022_DC_Impact_Report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2021-2022] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=729291Library:DigInit Documentation2022-09-12T20:34:03Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[[UBC Library Digitization Centre Impact and Activity Report 2021-2022]] The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:2021-2022_DC_Impact_Report_final.pdf&diff=729290File:2021-2022 DC Impact Report final.pdf2022-09-12T20:32:58Z<p>Mmlam: Uploaded a work by UBC Library Digitization Centre from UBC Library Digitization Centre with UploadWizard</p>
<hr />
<div>=={{int:filedesc}}==<br />
{{Information<br />
|description={{en|1=The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year.}}<br />
|date=2022-09-12<br />
|source=UBC Library Digitization Centre<br />
|author=UBC Library Digitization Centre<br />
|permission=<br />
|other versions=<br />
}}<br />
<br />
=={{int:license-header}}==<br />
{{cc-by-nc-sa-4.0}}</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=729289Library:DigInit Documentation2022-09-12T20:27:31Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/3/34/Metadata_Manual_Edited_2021_06.pdf Metadata Manual document], from June 2021, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [https://digitize.library.ubc.ca/digitization-centre-contact-info/ Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
UBC Library Digitization Centre Impact and Activity Report 2021-2022 The report highlights the Digitization Centre's collections, projects, and community engagement and partnerships for the 2021-2022 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/b/bf/2020-2021_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2020-2021] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2020-2021 fiscal year and the 10<sup>th</sup> anniversary. <br />
<br />
[https://wiki.ubc.ca/images/8/88/2019-2020_DC_Impact_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2019-2020] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2018-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=617157Library:DigInit Documentation2020-11-03T20:53:53Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/4/47/Metadata_Manual_Edited_2020_05_26.pdf Metadata Manual document], from May 2020, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[[:File:2019-2020 DC Impact Report.pdf|UBC Library Digitization Centre Impact and Activity Report 2019-2020]] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2020 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:2019-2020_DC_Impact_Report.pdf&diff=617156File:2019-2020 DC Impact Report.pdf2020-11-03T20:51:03Z<p>Mmlam: User created page with UploadWizard</p>
<hr />
<div>=={{int:filedesc}}==<br />
{{Information<br />
|description={{en|1=This is the Digitization Centre's Impact Report for 2019-2020.}}<br />
|date=2020-11-03<br />
|source=UBC Library Digitization Centre<br />
|author=Larissa Ringham, Mimi Lam<br />
|permission=<br />
|other versions=<br />
}}<br />
<br />
=={{int:license-header}}==<br />
{{cr-ubc}}<br />
<br />
[[Category:Digi-group]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=565183Library:DigInit Documentation2019-08-28T21:04:07Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/c/c7/Metadata_Manual_Edited_2019_07_23.pdf Metadata Manual document], from July 2019, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[https://wiki.ubc.ca/images/d/d8/Impact-Activity_2018-2019.pdf UBC Library Digitization Centre Impact and Activity Report 2018-2019] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=565182Library:DigInit Documentation2019-08-28T21:02:23Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/c/c7/Metadata_Manual_Edited_2019_07_23.pdf Metadata Manual document], from July 2019, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[[Images/d/d8/Impact-Activity 2018-2019.pdf|UBC Library Digitization Centre Impact and Activity Report 2018-2019]] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=565178Library:DigInit Documentation2019-08-28T20:57:20Z<p>Mmlam: /* Reports */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
<p>''Last revised October 6, 2010''</p><br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [https://wiki.ubc.ca/images/c/c7/Metadata_Manual_Edited_2019_07_23.pdf Metadata Manual document], from July 2019, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1) <br />
* This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
* The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
* Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
* Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
* Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (1)<br /><br />
* Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
* Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b></p><br />
<p>The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b></p><br />
<p>The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b></p><br />
<p>The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b></p><br />
<p>UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b></p><br />
<p>The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b></p><br />
<p>The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[[UBC Library Digitization Centre Impact and Activity Report 2018-2019]] The report highlights the Digitization Centre's collections, projects, and community engagement & partnerships for the 2019-2019 fiscal year. <br />
<br />
[https://wiki.ubc.ca/images/7/7d/Impact-Assessment_2017-18.pdf UBC Library Digitization Centre Impact and Activity Report 2017-2018] The report highlights key projects, partnerships, and content development trends for the 2017-2018 fiscal year<br />
<br />
[http://wiki.ubc.ca/images/e/e6/Digitization_Centre_Impact_2016-2017-final.pdf UBC Library Digitization Centre Impact and Activity Report 2016-2017] The impact and activity report highlights key projects, partnerships and user engagement trends for the 2016-2017 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Impact-Activity_2018-2019.pdf&diff=565177File:Impact-Activity 2018-2019.pdf2019-08-28T20:55:05Z<p>Mmlam: User created page with UploadWizard</p>
<hr />
<div>=={{int:filedesc}}==<br />
{{Information<br />
|description={{en|1=Impact and activity report for the Digitization Centre}}<br />
|date=2019-08-15<br />
|source=https://digitize.library.ubc.ca<br />
|author=UBC Library Digitization Centre<br />
|permission=<br />
|other versions=<br />
}}<br />
<br />
=={{int:license-header}}==<br />
{{cr-ubc}}</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Metadata_Manual_Edited_2017_06_16.pdf&diff=462467File:Metadata Manual Edited 2017 06 16.pdf2017-08-09T23:40:26Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Metadata Manual Edited 2017 06 16.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
UBC Library CONTENTdm Metadata Manual version 2017-06-16<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=462460Library:DigInit Documentation2017-08-09T23:21:49Z<p>Mmlam: /* Metadata standards */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
Last revised October 6, 2010<br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [http://wiki.ubc.ca/images/9/9e/Metadata_Manual_Edited_2017_06_16.pdf Metadata Manual document], from August 2017, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1)<br /><br />
This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (2)<br /><br />
Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b><br />
The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b><br />
The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b><br />
The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b><br />
UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b><br />
The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b><br />
The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=462459Library:DigInit Documentation2017-08-09T23:19:09Z<p>Mmlam: /* Metadata standards */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
Last revised October 6, 2010<br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [http://wiki.ubc.ca/images/9/9e/Metadata_Manual_Edited_2017_06_16.pdf | Metadata Manual document], from June 2017, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1)<br /><br />
This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (2)<br /><br />
Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b><br />
The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b><br />
The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b><br />
The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b><br />
UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b><br />
The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b><br />
The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Metadata_Manual_Edited_2017_06_16.pdf&diff=462456File:Metadata Manual Edited 2017 06 16.pdf2017-08-09T23:17:32Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Metadata Manual Edited 2017 06 16.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
UBC Library CONTENTdm Metadata Manual version 2017-06-16<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Work_With_Us&diff=461619Library:DigInit Work With Us2017-08-04T16:05:56Z<p>Mmlam: /* Digital Collections */</p>
<hr />
<div>== Digital Collections ==<br />
<br />
In accordance with our [http://diginit.sites.olt.ubc.ca/documentation/ collection development policy], we are interested in building our collections in the following broad areas: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique. <br />
<br />
If you are a member of the UBC community and you have a project that you think fits these parameters, please download and complete our [http://wiki.ubc.ca/images/c/cf/Digital_Project_Approval_Form_2017-Aug.docx Digital Project Approval Form] or [http://diginit.library.ubc.ca/project-approval-form/ submit the form online]. We recommend that you contact the Digitization Centre prior to submitting your proposal so we can assist in answering any questions you may have.<br />
<br />
== cIRcle ==<br />
<br />
[https://circle.ubc.ca/ cIRcle] is an open access institutional repository (IR) for published and unpublished materials created by the University of British Columbia community. Open access refers to making digital information freely available to anyone via the World Wide Web.<br />
<br />
Digital materials such as books, articles, technical reports, working papers, conference proceedings, research data and lecture notes can be contributed (with the copyright holder’s permission). Also, you can add theses, dissertations, audio/video/image files, software<br />
and electronic presentations. <br />
<br />
Please send your cIRcle-related questions to: [mailto:ubc-circle@interchange.ubc.ca ubc-circle@interchange.ubc.ca].<br />
<br />
== Open Journal Systems ==<br />
<br />
The UBC Library provides access to server space and to the open source [http://ojs.library.ubc.ca/index.php/index/index OJS (Open Journal Systems)] software for UBC faculty members who are editing or supporting Open Access electronic journals as well as recognized UBC student journals. Please send us a message [mailto:ojs.support@ubc.ca ojs.support@ubc.ca] if you would like further information or if you are interested in this hosting service.<br />
<br />
== Digital Preservation ==<br />
<br />
===Archivematica===<br />
Ensuring the long-term accessibility and usability of all of the UBC Library’s digital materials will require a holistic, institution-wide approach to define and implement a persistent digital collections strategy. The Library has developed this strategy in collaboration with Vancouver-based Artefactual Systems http://www.artefactual.com/.<br />
<br />
The persistent digital collections implementation plan developed for UBC Library consists of using the open-source Archivematica digital preservation system to provide preservation functionality for the Library's digitized and born-digital holdings. This [http://diginit.sites.olt.ubc.ca/files/2012/07/UBCLibrary-PersistentDigitalCollectionsPlan-ProjectReportCondensed-1.pdf#file project report] describes the plan in detail.<br />
<br />
Digital objects produced at the Digitization Centre will be processed through the system to enable long-term management of the resources. Archivematica integrates with our access systems to ensure that preservation will be part of the standard workflow of providing access to our collections. <br />
<br />
[http://wiki.ubc.ca/images/5/52/Archivematica_DIP_CDM.pdf Archivematica - CONTENTdm Workflow Documentation]<br />
<br />
[http://wiki.ubc.ca/images/3/37/Archivematica_DIP_AtoM.pdf Archivematica - AtoM Workflow Documentation]<br />
<br />
===Archive-It===<br />
<br />
[https://archive-it.org/ Archive-It] is a web archiving service from the Internet Archive that the University of British Columbia Library is using to harvest, build, and preserve collections of web content and make them available to users. A growing list of archived collections can be found on the UBC Library's [https://archive-it.org/organizations/734 collection page]. More information about web archiving at UBC can be found under the '''Web Archiving''' tab above.<br />
<br />
===LOCKSS===<br />
<br />
UBC Library is a founding member of the [http://coppuldpwg.wordpress.com/committees/pln-subgroup/ COPPUL Private LOCKSS Network], a project initiated by the Council of Prairie and Pacific University Libraries (COPPUL). The mission of the COPPUL PLN is to preserve digital collections of local interest to COPPUL members that are not being preserved elsewhere. UBC Library preserves our hosted [http://ojs.library.ubc.ca/index.php/index/index OJS journals] in the PLN.<br />
<br />
===Digital Preservation Sub-Committee===<br />
<br />
UBC Library has been working to implement digital preservation strategies and tools since 2011. The Digitization Centre has successfully piloted and implemented Archivematica as well as conducted a TRAC self-audit. In order to build on this existing work and to include relevant stakeholders in planning infrastructure, the Digital Preservation Working Group was formed under the auspices of UBC Library's Collections and Information Resources Standing Committee. <br />
<br />
The Digital Preservation Working Group oversaw and provided expertise on the policies and documentation of UBC Library's Digital Preservation Strategy. The Working Group reviewed, revised and adopted existing policies, documentation and infrastructure as well was created new polices, documentation and infrastructure as necessary for the digital preservation of UBC Library's locally produced digital assets. The Digital Preservation Working Group presented its Final Report with deliverables and recommendations in August 2016 to the Collections and Information Resources Standing Committee. As a result, the working group has now transitioned to a sub-committee and increased its membership to reflect the broad applications to the Library.<br />
<br />
A selection of the policies and infrastructural documents are available below:<br />
<br />
{| class="wikitable"<br />
|-<br />
! Document Number !! Document Title<br />
|-<br />
| DP-001 || [http://wiki.ubc.ca/images/b/b7/Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf UBC Library Digital Preservation Document Diagram]<br />
|-<br />
| DP-002 || [http://wiki.ubc.ca/images/a/a7/Draft_UBC_Library_Digital_Preservation_Strategy.pdf UBC Library Digital Preservation Strategy]<br />
|-<br />
| DP-003 || [http://wiki.ubc.ca/images/f/f1/Draft_UBC_Library_Digital_Preservation_Program.pdf UBC Library Digital Preservation Program]<br />
|-<br />
| DP-004 || [http://wiki.ubc.ca/images/4/49/Draft_UBC_Library_Digital_Preservation_Implementation_Plan.pdf UBC Library Digital Preservation Implementation Plan]<br />
|-<br />
| DP-005 || [http://wiki.ubc.ca/images/c/ce/Draft_UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf UBC Library Digital Preservation Stakeholders and their roles]<br />
|-<br />
| DP-006 || [http://wiki.ubc.ca/images/2/22/Draft_UBCLibraryDigitalPreservationLevelsofPreservation.pdf UBC Library Digital Preservation Levels of Preservation]<br />
|-<br />
| DP-007 || [http://wiki.ubc.ca/images/1/17/Draft_UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf UBC Library Digital Preservation Collection Management Policy]<br />
|-<br />
| DP-008 || [http://wiki.ubc.ca/images/e/e1/Draft_UBCLibraryDigitalPreservationAccessandUsePolicy.pdf UBC Library Digital Preservation Access and Use Policy]<br />
|-<br />
| DP-009 || [http://wiki.ubc.ca/images/3/3b/Draft_UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf UBC Library Digital Preservation Copyright and Permissions Policy]<br />
|-<br />
| DP-010 || [http://wiki.ubc.ca/images/b/b5/Draft_UBCLibraryDigitalPreservationFileFormatPolicy.pdf UBC Library Digital Preservation File Format Policy]<br />
|-<br />
| DP-011 || [http://wiki.ubc.ca/images/e/ef/Draft_UBCITStorageOptionsandSpecifications.pdf UBC IT Storage Options and Specifications]<br />
|-<br />
| DP-012 || [http://wiki.ubc.ca/images/b/b1/Draft_UBCLibraryDonorBrochureforDigitalMaterials.pdf UBC Library Digital Preservation Donor Brochure for Digital Materials]<br />
|-<br />
| DP-013 || [http://wiki.ubc.ca/images/9/9a/Draft_UBCLibraryDigitalMaterialSurveyforDonations.pdf UBC Library Digital Preservation Digital Materials Survey for Donations]<br />
|-<br />
| DP-014 || [http://wiki.ubc.ca/images/8/82/Draft_UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf UBC Library Digital Preservation Compliance Tracking System]<br />
|-<br />
| DP-015 || [http://wiki.ubc.ca/images/d/de/Draft_UBC_Library_Digital_Preservation_Review_CycleforDocumentationandPolicies.pdf UBC Library Digital Preservation Review Cycle for documentation and policies]<br />
|-<br />
| DP-016 || [http://wiki.ubc.ca/images/c/cb/Draft_UBCLibraryDigitalPreservationGlossaryofTerms.pdf UBC Library Digital Preservation Glossary of Terms]<br />
|-<br />
|}<br />
<br />
== Web Archiving ==<br />
<br />
The University of British Columbia Library has been archiving freely available web content for preservation and access since 2013. The goal of this web archiving initiative is to ensure that web content that contributes to the University’s research, teaching and learning is preserved and accessible over time. This includes online content that may constitute the institution’s corporate memory.<br />
<br />
=== Archive-it ===<br />
<br />
UBC Library uses [https://archive-it.org/ Archive-It], a web archiving service from the Internet Archive, to harvest, build, preserve, and manage its archived web content and make it available to all users. The Library’s archived content is grouped into a number of growing collections by theme or subject and can be found on our organization’s [https://archive-it.org/organizations/734 Archive-it collections page].<br />
<br />
=== Propose a Web Archiving Project ===<br />
<br />
Web content is selected for archiving based on its intrinsic value and significance to researchers, students, and the broader community. To be selected as a candidate for a web archiving project, websites are evaluated based on their risk of disappearance, originality, availability in other web archiving collections, and copyright considerations among other factors.<br />
<br />
Suggestions from the academic community and website owners are welcomed. If you are aware of web content that is a candidate for a web archiving project, please feel free to complete and submit our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-proposal-form.pdf web archiving project proposal form] or email us at [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
=== Web Archiving Policies ===<br />
<br />
The University of British Columbia archives web content that is freely available online. If you are the copyright owner and wish to contest the inclusion of your site in the UBC Library’s Archive-it collection, please complete our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-takedown.pdf takedown request form] and email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca]. Please note that UBC is able to remove websites from the UBC Web Archives collections only; this will not remove your website from the archived collections of the Wayback Machine or other web archiving initiatives.<br />
<br />
For more information about web archiving at UBC, please consult our Web Archiving Collections Policy, our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-FAQ.pdf FAQ about Web Archiving] or send an email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
<br />
[[Category: DigInit]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Digital_Project_Approval_Form_2017-Aug.docx&diff=461618File:Digital Project Approval Form 2017-Aug.docx2017-08-04T16:04:32Z<p>Mmlam: </p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Documentation&diff=456282Library:DigInit Documentation2017-06-16T23:24:16Z<p>Mmlam: /* Metadata standards */</p>
<hr />
<div>== Policy ==<br />
<br />
'''UBC Library - Digital Collection Development Policy'''<br /><br />
Last revised October 6, 2010<br />
<br />
=== Digitization Strategy Vision ===<br />
<br />
<br />
The University of British Columbia Library is a collaborator and leader in the creation, access and preservation of digital materials. The Library’s Digitization Centre embraces new technology, methods of access, workflows and preservation strategies while building sustainable digital collections to support and enrich the educational, cultural and economic endeavors of the University, the People of British Columbia and communities beyond.<br />
<br />
=== Policy ===<br />
<br />
<br />
In considering materials for UBC Library digital collections some broad areas should be considered priorities: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique.<br />
<br />
=== Collection Review Criteria and Questions ===<br />
<br />
<br />
<br />
==== Value ====<br />
<br />
<br />
1. Does the material have intrinsic value to current students, researchers or the broader community?<br /><br />
<br />
2. Is the material something already collected by the Library – does it deepen, broaden or enhance a current collection? Does it build on a current digital collection?<br /><br />
<br />
3. Does the material reside in a collection area that is weak or non-existent and does it offer potential research value for possible future programs at the University?<br /><br />
<br />
4. Does the material offer possibilities for funding, creating partnerships and collaborations which in themselves strengthen the Library in some way?<br /><br />
<br />
5. Is the material likely to be transitory in its current format? E.g. print, audio tape, video tape, cd-rom, dvd, data sets, film, etc. Would digitizing it create value for future research?<br />
<br />
==== Usefulness ====<br />
<br />
<br />
1. Does the material support the teaching and research functions of the institution?<br /><br />
<br />
2. Does the material support teaching and research within the province?<br /><br />
<br />
3. Does the material support broader teaching and research initiatives?<br /><br />
<br />
4. What is the likely demand for the material?<br /><br />
<br />
==== Access ====<br />
<br />
1. By reformatting (print, audio tape, video etc.) or placing material in repositories is access broadened? E.g. better metadata for subject access etc.<br /><br />
<br />
2. Is material that is fragile in the current format (print, audio, cd, dvd, film) likely to be used more in a digital format?<br /><br />
<br />
3. Does the material create a virtual collection of geographically scattered materials?<br /><br />
<br />
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply point to their use?<br /><br />
<br />
==== Potential ====<br />
<br />
1. Does the material help the Library to strengthen its mandate to explore, research and create using new technologies and formats? (see Digitization Strategy Vision)<br /><br />
<br />
2. Does the material provide opportunities for new collaborations?<br /><br />
<br />
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new formats, new tools in scholarly communication etc.?<br /><br />
<br />
==== Available Resources and Technical Feasibility ====<br />
<br />
1. Are there sufficient financial and human resources to complete the entire project?<br /><br />
<br />
2. If the project must be done in phases is it likely that there will be resources to complete them?<br /><br />
<br />
3. Comparing the resources consumed by the target project to other available projects are there compelling reasons to choose this project over another - preservation, access, value to present or future researchers etc.<br /><br />
<br />
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5 year window?<br /><br />
<br />
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the project, as it is currently conceived, simply impossible to do because of the technical challenges?<br /><br />
<br />
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?<br /><br />
<br />
7. What resources are likely to be needed for the ongoing curation of the material?<br /><br />
<br />
8. Are there technical issues around curation which need to be considered?<br /><br />
<br />
==== Rights Issues ====<br />
<br />
1. Does the Library hold copyright for the material to be digitized?<br /><br />
<br />
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the material?<br /><br />
<br />
3. Does the Library require any other permission prior to embarking on the project?<br /><br />
<br />
=== Process ===<br />
<br />
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria present. The issue of available resources and technical feasibility must always be considered and factored into the final decision and lack of resources or technical complexity may be the final deciding factors regardless of the merit of the project.<br />
<br />
== Standards==<br />
<br />
===Current Imaging standards===<br />
<br />
====Imaging with the ATIZ workstations and Canon digital cameras====<br />
*Capture RAW images in the CR2 format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 300 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the colour profile of the image is of special importance, save the RAW images as well.<br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the TTI workstation====<br />
*Capture RAW images in the DNG format.<br />
*Derive master TIFFs from RAW files using the appropriate software (e.g. Adobe Photoshop) using 600 ppi, 24 bit colour, and the highest pixel dimensions available.<br />
*Save the master TIFFs with no compression.<br />
*If future access to the material may be restricted, or if the color profile of the image is of special importance, save the RAW images as well. <br />
*Be sure to keep the RAW viewing/manipulation software up to date.<br />
<br />
<br />
====Imaging with the Epson scanners and Fujitsu scanners====<br />
*Scan as a TIFF and save with no compression. For most cases, scan at 600 ppi and 24 bit colour.<br />
*For scans of small photographs, upscale the image to 6000 pixels on the long edge.<br />
<br />
<br />
====Master files====<br />
*Save master files as TIFF with no compression.<br />
*Save at 600 or 300 ppi, depending on the project and method of image capture. For the majority of cases we use 600 ppi.<br />
*Save images as 1 bit bitonal, 8 bit grayscale, or 24 bit colour depending on the project. For the majority of cases we use 24 bit colour.<br />
<br />
<br />
====Access files==== <br />
*Set CONTENTdm to generate JPEG2000 files at 10:1 compression for display.<br />
*Set CONTENTdm to generate high quality JPEG files for download.<br />
*Set CONTENTdm to generate high quality PDF files for multipage items.<br />
*Older collections may not reflect these standards.<br />
<br />
<br />
===Audio standards===<br />
<br />
====Master files====<br />
*WAVE or BWF, spoken language @ 44.1 kHz, music and ambient sounds @ 96 kHz, 24 bit<br />
<br />
<br />
====Access files==== <br />
*MP3, 44.1 KHz, 16 bit<br />
<br />
<br />
===Video standards===<br />
<br />
====Master files====<br />
*File wrapper: AVI or MOV<br />
*Encoding: Uncompressed 4:2:2 10 bit UYVY<br />
<br />
<br />
====Access files==== <br />
*File wrapper: MOV or MP4<br />
*Encoding: H.264, 640 x 360<br />
<br />
<br />
===Metadata standards===<br />
The majority of our digitization projects use Dublin Core-based metadata guidelines for CONTENTdm collections. The metadata standards document is continually updated. <br />
The most current [[http://wiki.ubc.ca/images/9/9e/Metadata_Manual_Edited_2017_06_16.pdf | Metadata Manual document]], from June 2017, is available. <br />
<br />
<br />
<br />
<br />
== Equipment==<br />
<br />
The Digitization Centre has a fully functioning lab with specialized scanning equipment to accommodate a wide range of materials. As well as a magnetic wall that allows for the image capture of large format items that cannot be put through the scanning equipment, we currently have the following:<br />
<br />
'''Tarsia Technical Industries (TTI) 40x60 Copy System''' (1)<br /><br />
This workstation uses a Sinar 86H camera back and digital CMV lenses. It is used for newspapers, oversize items, delicate materials, and miscellaneous documents.<br />
<br />
'''ATIZ Bookdrive Pro Cradle Scanners''' (4)<br /><br />
The scanners use Canon EOS 5D MKIII bodies and 50mm, 100mm and 24-70mm lenses for image capture. The cradle scanners are used for bound books and magazines, as well as for anything up to standard newspaper size.<br />
<br />
'''Fujitsu fi-6670A Double-sided Document Scanner''' (3)<br /><br />
Used for unbound or disbound documents and large-volume scanning.<br />
<br />
'''Contex HD5450 Wide Format CCD Scanner''' (1)<br /><br />
Used for maps, newspapers, posters, and other oversize items.<br />
<br />
'''Epson Perfection V750-M Pro flatbed scanner with standard platen''' (4)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''Epson Expression 10000XL flatbed scanner with large platen''' (2)<br /><br />
Used for scanning photographs and delicate unbound material.<br />
<br />
'''nextScan FlexScan 3-in-1 microform scanner''' (2)<br /><br />
Used for scanning from microform format.<br />
<br />
'''Canon EOS 5D MKII DSLR Body with 24-70 Lens''' (1)<br /><br />
Used for photography and 3 dimensional objects.<br />
<br />
== Project Planning Toolkit ==<br />
Digitization projects involve more than just digitization. Many groups or individuals may be involved and many factors may have to be considered, such as copyright, metadata, I.T. infrastructure, scheduling, web design and funding ... just to name a few. This toolkit will help you to plan your project and see what digitization resources the Library has to offer.<br />
<br />
[[Category:DigInit]]<br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Getting started</h4><br />
<div class="hide"><br />
<br />
We ask that parties interested in proposing a digital project complete our [http://digitize.library.ubc.ca/work/ Digital Projects Form]. This will help us to review the various projects being proposed across the Library and move them into our workflow along with other priority projects.<br />
<br />
We do recommend that you contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre] prior to submitting your proposal. Unit staff can help you to plan out your project, identify copyright issues, and determine required staffing and resources.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Who we are and what we do</h4><br />
<div class="hide"><br />
Every digitization project is unique, with many factors that can influence the workflow requirements and the staffing composition of the project team. While many of these positions play a role in each digital project we undertake, these roles change to meet the needs of the project.<br />
<p><b>Project Sponsor</b><br />
The resident content expert, the Project Sponsor proposes the project for digitization and acts as a consultant throughout the duration of the project.</p><br />
<p><b>Digital Projects Librarian</b><br />
The Digital Projects Librarian acts as the project manager, shepherding the project through the digitization phases. The librarian is also responsible for such aspects of the project as archival preservation and copyright issues, marketing and promotion, and web readiness.</p><br />
<p><b>Technical Services Librarian</b><br />
The Technical Services Librarian provides guidance on metadata structure, defining the metadata template, ensuring that fields are formatted correctly, and consulting and troubleshooting as required.</p><br />
<p><b>Students</b><br />
UBC students perform a wide variety of tasks to support the digitization project, including scanning using a variety of scanning equipment, digital image editing, applying metadata, and uploading digital content.</p><br />
<p><b>Digitization Centre Assistant</b><br />
The imaging expert, the Digitization Centre Assistant trains students and provides troubleshooting support for a variety of equipment and projects.</p><br />
<p><b>Library Systems & Information Technology</b><br />
The LSIT group provides interface, hardware, and design support to the digitization projects.</p><br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Overview of workflow</h4><br />
<div class="hide"><br />
Our [http://diginit.sites.olt.ubc.ca/files/2011/08/diginit-website-workflow.pdf#file digital projects workflow] gives a general overview of the stages of a typical digitization project. Every digital project is unique, and the workflow for each project will reflect this. However, this workflow shows the stages common to each UBC Digitization Centre project.<br />
</div><br />
<br />
<h4 class="toggle">[[Image:More_icon.gif|text-top|link=]] Copyright</h4><br />
<div class="hide"><br />
<br />
Determining copyright restrictions and digital rights permissions is an essential step in any digitization project, and should be established prior to the project being undertaken. Every item is unique and may present its own set of copyright issues. As a general starting point, projects at the UBC Library should consider the following questions when determining whether materials are eligible for digitization:<br />
<br />
<p>''Is the material in the public domain?''<br />
In Canada, works generally enter into the public domain 50 years after the death of the creator. Once it is in the public domain, it normally may be digitized without fear of copyright infringement.</p><br />
<br />
<p>''Does UBC hold the copyright to the material?'' <br />
If possible, refer to the item’s donor agreement for any indication of rights transferal. Even if an item is physically held at - or owned by - UBC, that doesn’t necessarily mean that UBC also holds the copyright.</p><br />
<br />
<p>''Will the copyright holder give permission to digitize the material?'' <br />
This can be a fairly time-consuming process as every effort must be undertaken to locate the rights holder. The Digital Initiatives Unit can assist in performing the search; make sure to allow time for this when planning your digitization project.</p><br />
<br />
If the answer to any of these questions is “yes”, the material is a likely candidate for digitization. <br />
<br />
Note that if copyright is held by another party, permission must be obtained before the material can be put online. In all cases, a record of copyright status and actions taken to determine that status should be maintained in order to document good faith efforts. This record may include a description of the search process undertaken, the rights status discovered, and/or the permission received, as appropriate to the materials.<br />
<br />
If you have any questions about copyright or are unclear as to the copyright status of an item to be digitized, please contact the [http://toby.library.ubc.ca/libstaff/division.cfm?div=47 Digitization Centre]. For further information on copyright at UBC, see [http://copyright.ubc.ca/ Copying and Scanning at UBC].<br />
</div><br />
<br />
== Reports ==<br />
<br />
[http://wiki.ubc.ca/images/0/0e/UBC_Library_Digitization_Centre_Impact_and_Activity_Report_2015_2016.pdf UBC Library Digitization Centre Impact and Activity Report 2015-2016]<br />
The impact and activity report highlights the unveiling of UBC Library's new digital portal, Open Collections, and outlines key projects, partnerships and user engagement trends for the 2015-2016 fiscal year.<br />
<br />
[http://wiki.ubc.ca/images/5/56/2014-2015_UBC_Library_Digitization_Centre_Report.pdf UBC Library Digitization Centre Impact and Activity Report 2014-2015]<br />
The impact and activity report describes new projects, the work of members of our unit, as well as the relationships built with UBC researchers, students and community partners for the 2014-2015 fiscal year.<br />
<br />
[http://diginit.sites.olt.ubc.ca/files/2014/07/ubc_library_digitization_centre_report_final.pdf UBC Library Digitization Centre Impact and Activity Report 2011-2014]<br />
The impact and activity report describes the work of members of our unit as well as the relationships built with UBC researchers, students and community partners since the Centre’s opening in March 2011.</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Metadata_Manual_Edited_2017_06_16.pdf&diff=456281File:Metadata Manual Edited 2017 06 16.pdf2017-06-16T23:23:21Z<p>Mmlam: UBC Library CONTENTdm Metadata Manual version 2017-06-16</p>
<hr />
<div>== Summary ==<br />
UBC Library CONTENTdm Metadata Manual version 2017-06-16<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Metadata_Manual_Edited_2016_11_21.pdf&diff=456280File:Metadata Manual Edited 2016 11 21.pdf2017-06-16T23:20:59Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Metadata Manual Edited 2016 11 21.pdf&quot;</p>
<hr />
<div>=={{int:filedesc}}==<br />
{{Information<br />
|description={{en|1=Metadata Manual Edited 2016 11 21}}<br />
|date=2016-11-21 16:38:09<br />
|source={{own}}<br />
|author=[[User:AlyssaHamer|AlyssaHamer]]<br />
|permission=<br />
|other_versions=<br />
}}<br />
<br />
=={{int:license-header}}==<br />
{{self|cc-by-sa-3.0}}<br />
<br />
<br />
[[Category:Uploaded with UploadWizard]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Documentation:Diginit_Policies&diff=455950Documentation:Diginit Policies2017-06-13T17:59:09Z<p>Mmlam: </p>
<hr />
<div>== Digital Initiatives General Policies ==<br />
<br />
{| class="wikitable"<br />
|-<br />
! Document Number !! Document Title<br />
|-<br />
| DI-001 || [http://wiki.ubc.ca/images/5/51/DI-001_OC_Withdrawal.pdf UBC Open Collections Withdrawal Policy]<br />
|-<br />
| DI-002 || [http://wiki.ubc.ca/images/4/4b/DI-002_Culturally_Sensitive_.pdf Culturally Sensitive Material Policy]<br />
|-<br />
| DI-003 || [http://wiki.ubc.ca/images/5/52/DI-003_Flickr_Commons.pdf Th Commons on Flickr]<br />
|-<br />
|}<br />
<br />
<br />
[[Category:DigInit]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Documentation:Diginit_Policies&diff=455949Documentation:Diginit Policies2017-06-13T17:58:59Z<p>Mmlam: </p>
<hr />
<div>== Digital Initiatives General Policies ==<br />
<br />
{| class="wikitable"<br />
|-<br />
! Document Number !! Document Title<br />
|-<br />
| DI-001 || [http://wiki.ubc.ca/images/5/51/DI-001_OC_Withdrawal.pdf UBC Open Collections Withdrawal Policy]<br />
|-<br />
| DI-002 || [http://wiki.ubc.ca/images/4/4b/DI-002_Culturally_Sensitive_.pdf Culturally Sensitive Material Policy]<br />
|-<br />
| DI-003 || [http://wiki.ubc.ca/images/5/52/DI-003_Flickr_Commons.pdf Th Commons on Flickr]<br />
|-<br />
|}<br />
<br />
<br />
[[Category:DigInit]]<br />
[(Category:LibraryUnits)]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Documentation:Diginit_Policies&diff=455948Documentation:Diginit Policies2017-06-13T17:58:44Z<p>Mmlam: Created page with "== Digital Initiatives General Policies == {| class="wikitable" |- ! Document Number !! Document Title |- | DI-001 || [http://wiki.ubc.ca/images/5/51/DI-001_OC_Withdrawal.pdf..."</p>
<hr />
<div>== Digital Initiatives General Policies ==<br />
<br />
{| class="wikitable"<br />
|-<br />
! Document Number !! Document Title<br />
|-<br />
| DI-001 || [http://wiki.ubc.ca/images/5/51/DI-001_OC_Withdrawal.pdf UBC Open Collections Withdrawal Policy]<br />
|-<br />
| DI-002 || [http://wiki.ubc.ca/images/4/4b/DI-002_Culturally_Sensitive_.pdf Culturally Sensitive Material Policy]<br />
|-<br />
| DI-003 || [http://wiki.ubc.ca/images/5/52/DI-003_Flickr_Commons.pdf Th Commons on Flickr]<br />
|-<br />
|}<br />
<br />
<br />
[[Category:DigInit]]<br />
[(Category:Library Units)]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:DI-003_Flickr_Commons.pdf&diff=455946File:DI-003 Flickr Commons.pdf2017-06-13T17:56:17Z<p>Mmlam: </p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:DI-002_Culturally_Sensitive_.pdf&diff=455945File:DI-002 Culturally Sensitive .pdf2017-06-13T17:55:13Z<p>Mmlam: </p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:DI-001_OC_Withdrawal.pdf&diff=455943File:DI-001 OC Withdrawal.pdf2017-06-13T17:52:20Z<p>Mmlam: </p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf&diff=455021File:Draft UBC Library Digital Preservation Document Diagram.pdf2017-06-02T18:51:09Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Document Diagram.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Work_With_Us&diff=455020Library:DigInit Work With Us2017-06-02T18:49:47Z<p>Mmlam: /* Digital Preservation Sub-Committee */</p>
<hr />
<div>== Digital Collections ==<br />
<br />
In accordance with our [http://diginit.sites.olt.ubc.ca/documentation/ collection development policy], we are interested in building our collections in the following broad areas: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique. <br />
<br />
If you are a member of the UBC community and you have a project that you think fits these parameters, please download and complete our [http://wiki.ubc.ca/images/f/f8/Digital_Project_Approval_Form_2017.pdf Digital Project Approval Form] or [http://diginit.library.ubc.ca/project-approval-form/ submit the form online]. We recommend that you contact the Digitization Centre prior to submitting your proposal so we can assist in answering any questions you may have.<br />
<br />
== cIRcle ==<br />
<br />
[https://circle.ubc.ca/ cIRcle] is an open access institutional repository (IR) for published and unpublished materials created by the University of British Columbia community. Open access refers to making digital information freely available to anyone via the World Wide Web.<br />
<br />
Digital materials such as books, articles, technical reports, working papers, conference proceedings, research data and lecture notes can be contributed (with the copyright holder’s permission). Also, you can add theses, dissertations, audio/video/image files, software<br />
and electronic presentations. <br />
<br />
Please send your cIRcle-related questions to: [mailto:ubc-circle@interchange.ubc.ca ubc-circle@interchange.ubc.ca].<br />
<br />
== Open Journal Systems ==<br />
<br />
The UBC Library provides access to server space and to the open source [http://ojs.library.ubc.ca/index.php/index/index OJS (Open Journal Systems)] software for UBC faculty members who are editing or supporting Open Access electronic journals as well as recognized UBC student journals. We are interested in expanding our hosting service to include additional journals that meet these criteria. Please contact [mailto:bronwen.sprout@ubc.ca Bronwen Sprout], Digital Initiatives Coordinator, UBC Library if you are interested or for more information.<br />
<br />
== Digital Preservation ==<br />
<br />
===Archivematica===<br />
Ensuring the long-term accessibility and usability of all of the UBC Library’s digital materials will require a holistic, institution-wide approach to define and implement a persistent digital collections strategy. The Library has developed this strategy in collaboration with Vancouver-based Artefactual Systems http://www.artefactual.com/.<br />
<br />
The persistent digital collections implementation plan developed for UBC Library consists of using the open-source Archivematica digital preservation system to provide preservation functionality for the Library's digitized and born-digital holdings. This [http://diginit.sites.olt.ubc.ca/files/2012/07/UBCLibrary-PersistentDigitalCollectionsPlan-ProjectReportCondensed-1.pdf#file project report] describes the plan in detail.<br />
<br />
Digital objects produced at the Digitization Centre will be processed through the system to enable long-term management of the resources. Archivematica integrates with our access systems to ensure that preservation will be part of the standard workflow of providing access to our collections. <br />
<br />
[http://wiki.ubc.ca/images/5/52/Archivematica_DIP_CDM.pdf Archivematica - CONTENTdm Workflow Documentation]<br />
<br />
[http://wiki.ubc.ca/images/3/37/Archivematica_DIP_AtoM.pdf Archivematica - AtoM Workflow Documentation]<br />
<br />
===Archive-It===<br />
<br />
[https://archive-it.org/ Archive-It] is a web archiving service from the Internet Archive that the University of British Columbia Library is using to harvest, build, and preserve collections of web content and make them available to users. A growing list of archived collections can be found on the UBC Library's [https://archive-it.org/organizations/734 collection page]. More information about web archiving at UBC can be found under the '''Web Archiving''' tab above.<br />
<br />
===LOCKSS===<br />
<br />
UBC Library is a founding member of the [http://coppuldpwg.wordpress.com/committees/pln-subgroup/ COPPUL Private LOCKSS Network], a project initiated by the Council of Prairie and Pacific University Libraries (COPPUL). The mission of the COPPUL PLN is to preserve digital collections of local interest to COPPUL members that are not being preserved elsewhere. UBC Library preserves our hosted [http://ojs.library.ubc.ca/index.php/index/index OJS journals] in the PLN.<br />
<br />
===Digital Preservation Sub-Committee===<br />
<br />
UBC Library has been working to implement digital preservation strategies and tools since 2011. The Digitization Centre has successfully piloted and implemented Archivematica as well as conducted a TRAC self-audit. In order to build on this existing work and to include relevant stakeholders in planning infrastructure, the Digital Preservation Working Group was formed under the auspices of UBC Library's Collections and Information Resources Standing Committee. <br />
<br />
The Digital Preservation Working Group oversaw and provided expertise on the policies and documentation of UBC Library's Digital Preservation Strategy. The Working Group reviewed, revised and adopted existing policies, documentation and infrastructure as well was created new polices, documentation and infrastructure as necessary for the digital preservation of UBC Library's locally produced digital assets. The Digital Preservation Working Group presented its Final Report with deliverables and recommendations in August 2016 to the Collections and Information Resources Standing Committee. As a result, the working group has now transitioned to a sub-committee and increased its membership to reflect the broad applications to the Library.<br />
<br />
A selection of the policies and infrastructural documents are available below:<br />
<br />
{| class="wikitable"<br />
|-<br />
! Document Number !! Document Title<br />
|-<br />
| DP-001 || [http://wiki.ubc.ca/images/b/b7/Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf UBC Library Digital Preservation Document Diagram]<br />
|-<br />
| DP-002 || [http://wiki.ubc.ca/images/a/a7/Draft_UBC_Library_Digital_Preservation_Strategy.pdf UBC Library Digital Preservation Strategy]<br />
|-<br />
| DP-003 || [http://wiki.ubc.ca/images/f/f1/Draft_UBC_Library_Digital_Preservation_Program.pdf UBC Library Digital Preservation Program]<br />
|-<br />
| DP-004 || [http://wiki.ubc.ca/images/4/49/Draft_UBC_Library_Digital_Preservation_Implementation_Plan.pdf UBC Library Digital Preservation Implementation Plan]<br />
|-<br />
| DP-005 || [http://wiki.ubc.ca/images/c/ce/Draft_UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf UBC Library Digital Preservation Stakeholders and their roles]<br />
|-<br />
| DP-006 || [http://wiki.ubc.ca/images/2/22/Draft_UBCLibraryDigitalPreservationLevelsofPreservation.pdf UBC Library Digital Preservation Levels of Preservation]<br />
|-<br />
| DP-007 || [http://wiki.ubc.ca/images/1/17/Draft_UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf UBC Library Digital Preservation Collection Management Policy]<br />
|-<br />
| DP-008 || [http://wiki.ubc.ca/images/e/e1/Draft_UBCLibraryDigitalPreservationAccessandUsePolicy.pdf UBC Library Digital Preservation Access and Use Policy]<br />
|-<br />
| DP-009 || [http://wiki.ubc.ca/images/3/3b/Draft_UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf UBC Library Digital Preservation Copyright and Permissions Policy]<br />
|-<br />
| DP-010 || [http://wiki.ubc.ca/images/b/b5/Draft_UBCLibraryDigitalPreservationFileFormatPolicy.pdf UBC Library Digital Preservation File Format Policy]<br />
|-<br />
| DP-011 || [http://wiki.ubc.ca/images/e/ef/Draft_UBCITStorageOptionsandSpecifications.pdf UBC IT Storage Options and Specifications]<br />
|-<br />
| DP-012 || [http://wiki.ubc.ca/images/b/b1/Draft_UBCLibraryDonorBrochureforDigitalMaterials.pdf UBC Library Digital Preservation Donor Brochure for Digital Materials]<br />
|-<br />
| DP-013 || [http://wiki.ubc.ca/images/9/9a/Draft_UBCLibraryDigitalMaterialSurveyforDonations.pdf UBC Library Digital Preservation Digital Materials Survey for Donations]<br />
|-<br />
| DP-014 || [http://wiki.ubc.ca/images/8/82/Draft_UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf UBC Library Digital Preservation Compliance Tracking System]<br />
|-<br />
| DP-015 || [http://wiki.ubc.ca/images/d/de/Draft_UBC_Library_Digital_Preservation_Review_CycleforDocumentationandPolicies.pdf UBC Library Digital Preservation Review Cycle for documentation and policies]<br />
|-<br />
| DP-016 || [http://wiki.ubc.ca/images/c/cb/Draft_UBCLibraryDigitalPreservationGlossaryofTerms.pdf UBC Library Digital Preservation Glossary of Terms]<br />
|-<br />
|}<br />
<br />
== Web Archiving ==<br />
<br />
The University of British Columbia Library has been archiving freely available web content for preservation and access since 2013. The goal of this web archiving initiative is to ensure that web content that contributes to the University’s research, teaching and learning is preserved and accessible over time. This includes online content that may constitute the institution’s corporate memory.<br />
<br />
=== Archive-it ===<br />
<br />
UBC Library uses [https://archive-it.org/ Archive-It], a web archiving service from the Internet Archive, to harvest, build, preserve, and manage its archived web content and make it available to all users. The Library’s archived content is grouped into a number of growing collections by theme or subject and can be found on our organization’s [https://archive-it.org/organizations/734 Archive-it collections page].<br />
<br />
=== Propose a Web Archiving Project ===<br />
<br />
Web content is selected for archiving based on its intrinsic value and significance to researchers, students, and the broader community. To be selected as a candidate for a web archiving project, websites are evaluated based on their risk of disappearance, originality, availability in other web archiving collections, and copyright considerations among other factors.<br />
<br />
Suggestions from the academic community and website owners are welcomed. If you are aware of web content that is a candidate for a web archiving project, please feel free to complete and submit our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-proposal-form.pdf web archiving project proposal form] or email us at [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
=== Web Archiving Policies ===<br />
<br />
The University of British Columbia archives web content that is freely available online. If you are the copyright owner and wish to contest the inclusion of your site in the UBC Library’s Archive-it collection, please complete our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-takedown.pdf takedown request form] and email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca]. Please note that UBC is able to remove websites from the UBC Web Archives collections only; this will not remove your website from the archived collections of the Wayback Machine or other web archiving initiatives.<br />
<br />
For more information about web archiving at UBC, please consult our Web Archiving Collections Policy, our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-FAQ.pdf FAQ about Web Archiving] or send an email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
<br />
[[Category: DigInit]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationGlossaryofTerms.pdf&diff=455014File:Draft UBCLibraryDigitalPreservationGlossaryofTerms.pdf2017-06-02T18:10:13Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationGlossaryofTerms.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Review_CycleforDocumentationandPolicies.pdf&diff=455013File:Draft UBC Library Digital Preservation Review CycleforDocumentationandPolicies.pdf2017-06-02T18:09:51Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Review CycleforDocumentationandPolicies.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf&diff=455012File:Draft UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf2017-06-02T18:09:25Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalMaterialSurveyforDonations.pdf&diff=455011File:Draft UBCLibraryDigitalMaterialSurveyforDonations.pdf2017-06-02T18:08:54Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalMaterialSurveyforDonations.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDonorBrochureforDigitalMaterials.pdf&diff=455010File:Draft UBCLibraryDonorBrochureforDigitalMaterials.pdf2017-06-02T18:08:32Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDonorBrochureforDigitalMaterials.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCITStorageOptionsandSpecifications.pdf&diff=455009File:Draft UBCITStorageOptionsandSpecifications.pdf2017-06-02T18:07:58Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCITStorageOptionsandSpecifications.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationFileFormatPolicy.pdf&diff=455008File:Draft UBCLibraryDigitalPreservationFileFormatPolicy.pdf2017-06-02T18:07:34Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationFileFormatPolicy.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf&diff=455007File:Draft UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf2017-06-02T18:06:57Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationAccessandUsePolicy.pdf&diff=455006File:Draft UBCLibraryDigitalPreservationAccessandUsePolicy.pdf2017-06-02T18:06:15Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationAccessandUsePolicy.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf&diff=455005File:Draft UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf2017-06-02T18:05:44Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationLevelsofPreservation.pdf&diff=455004File:Draft UBCLibraryDigitalPreservationLevelsofPreservation.pdf2017-06-02T18:05:15Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationLevelsofPreservation.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf&diff=455003File:Draft UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf2017-06-02T18:04:47Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Implementation_Plan.pdf&diff=455002File:Draft UBC Library Digital Preservation Implementation Plan.pdf2017-06-02T18:04:22Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Implementation Plan.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Strategy.pdf&diff=455001File:Draft UBC Library Digital Preservation Strategy.pdf2017-06-02T18:03:55Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Strategy.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Program.pdf&diff=455000File:Draft UBC Library Digital Preservation Program.pdf2017-06-02T18:03:32Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Program.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=File:Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf&diff=454999File:Draft UBC Library Digital Preservation Document Diagram.pdf2017-06-02T17:22:21Z<p>Mmlam: Mmlam uploaded a new version of &quot;File:Draft UBC Library Digital Preservation Document Diagram.pdf&quot;</p>
<hr />
<div>== Summary ==<br />
<br />
== Copyright status: ==<br />
<br />
== Source: ==</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Work_With_Us&diff=439777Library:DigInit Work With Us2017-02-16T23:56:05Z<p>Mmlam: /* Archivematica */</p>
<hr />
<div>== Digital Collections ==<br />
<br />
In accordance with our [http://diginit.sites.olt.ubc.ca/documentation/ collection development policy], we are interested in building our collections in the following broad areas: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique. <br />
<br />
If you are a member of the UBC community and you have a project that you think fits these parameters, please download and complete our [http://wiki.ubc.ca/images/f/f8/Digital_Project_Approval_Form_2017.pdf Digital Project Approval Form] or [http://diginit.library.ubc.ca/project-approval-form/ submit the form online]. We recommend that you contact the Digitization Centre prior to submitting your proposal so we can assist in answering any questions you may have.<br />
<br />
== cIRcle ==<br />
<br />
[https://circle.ubc.ca/ cIRcle] is an open access institutional repository (IR) for published and unpublished materials created by the University of British Columbia community. Open access refers to making digital information freely available to anyone via the World Wide Web.<br />
<br />
Digital materials such as books, articles, technical reports, working papers, conference proceedings, research data and lecture notes can be contributed (with the copyright holder’s permission). Also, you can add theses, dissertations, audio/video/image files, software<br />
and electronic presentations. <br />
<br />
Please send your cIRcle-related questions to: [mailto:ubc-circle@interchange.ubc.ca ubc-circle@interchange.ubc.ca].<br />
<br />
== Open Journal Systems ==<br />
<br />
The UBC Library provides access to server space and to the open source [http://ojs.library.ubc.ca/index.php/index/index OJS (Open Journal Systems)] software for UBC faculty members who are editing or supporting Open Access electronic journals as well as recognized UBC student journals. We are interested in expanding our hosting service to include additional journals that meet these criteria. Please contact [mailto:bronwen.sprout@ubc.ca Bronwen Sprout], Digital Initiatives Coordinator, UBC Library if you are interested or for more information.<br />
<br />
== Digital Preservation ==<br />
<br />
===Archivematica===<br />
Ensuring the long-term accessibility and usability of all of the UBC Library’s digital materials will require a holistic, institution-wide approach to define and implement a persistent digital collections strategy. The Library has developed this strategy in collaboration with Vancouver-based Artefactual Systems http://www.artefactual.com/.<br />
<br />
The persistent digital collections implementation plan developed for UBC Library consists of using the open-source Archivematica digital preservation system to provide preservation functionality for the Library's digitized and born-digital holdings. This [http://diginit.sites.olt.ubc.ca/files/2012/07/UBCLibrary-PersistentDigitalCollectionsPlan-ProjectReportCondensed-1.pdf#file project report] describes the plan in detail.<br />
<br />
Digital objects produced at the Digitization Centre will be processed through the system to enable long-term management of the resources. Archivematica integrates with our access systems to ensure that preservation will be part of the standard workflow of providing access to our collections. <br />
<br />
[http://wiki.ubc.ca/images/5/52/Archivematica_DIP_CDM.pdf Archivematica - CONTENTdm Workflow Documentation]<br />
<br />
[http://wiki.ubc.ca/images/3/37/Archivematica_DIP_AtoM.pdf Archivematica - AtoM Workflow Documentation]<br />
<br />
===Archive-It===<br />
<br />
[https://archive-it.org/ Archive-It] is a web archiving service from the Internet Archive that the University of British Columbia Library is using to harvest, build, and preserve collections of web content and make them available to users. A growing list of archived collections can be found on the UBC Library's [https://archive-it.org/organizations/734 collection page]. More information about web archiving at UBC can be found under the '''Web Archiving''' tab above.<br />
<br />
===LOCKSS===<br />
<br />
UBC Library is a founding member of the [http://coppuldpwg.wordpress.com/committees/pln-subgroup/ COPPUL Private LOCKSS Network], a project initiated by the Council of Prairie and Pacific University Libraries (COPPUL). The mission of the COPPUL PLN is to preserve digital collections of local interest to COPPUL members that are not being preserved elsewhere. UBC Library preserves our hosted [http://ojs.library.ubc.ca/index.php/index/index OJS journals] in the PLN.<br />
<br />
===Digital Preservation Sub-Committee===<br />
<br />
UBC Library has been working to implement digital preservation strategies and tools since 2011. The Digitization Centre has successfully piloted and implemented Archivematica as well as conducted a TRAC self-audit. In order to build on this existing work and to include relevant stakeholders in planning infrastructure, the Digital Preservation Working Group was formed under the auspices of UBC Library's Collections and Information Resources Standing Committee. <br />
<br />
The Digital Preservation Working Group oversaw and provided expertise on the policies and documentation of UBC Library's Digital Preservation Strategy. The Working Group reviewed, revised and adopted existing policies, documentation and infrastructure as well was created new polices, documentation and infrastructure as necessary for the digital preservation of UBC Library's locally produced digital assets. The Digital Preservation Working Group presented its Final Report with deliverables and recommendations in August 2016 to the Collections and Information Resources Standing Committee. As a result, the working group has now transitioned to a sub-committee and increased its membership to reflect the broad applications to the Library.<br />
<br />
A selection of the policies and infrastructural documents are available below:<br />
<br />
[http://wiki.ubc.ca/images/b/b7/Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf UBC Library Digital Preservation Document Diagram]<br />
<br />
[http://wiki.ubc.ca/images/a/a7/Draft_UBC_Library_Digital_Preservation_Strategy.pdf UBC Library Digital Preservation Strategy]<br />
<br />
[http://wiki.ubc.ca/images/f/f1/Draft_UBC_Library_Digital_Preservation_Program.pdf UBC Library Digital Preservation Program]<br />
<br />
[http://wiki.ubc.ca/images/4/49/Draft_UBC_Library_Digital_Preservation_Implementation_Plan.pdf UBC Library Digital Preservation Implementation Plan]<br />
<br />
[http://wiki.ubc.ca/images/2/22/Draft_UBCLibraryDigitalPreservationLevelsofPreservation.pdf UBC Library Digital Preservation Levels of Preservation]<br />
<br />
[http://wiki.ubc.ca/images/1/17/Draft_UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf UBC Library Digital Preservation Collection Management Policy]<br />
<br />
[http://wiki.ubc.ca/images/c/ce/Draft_UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf UBC Library Digital Preservation Stakeholders and their roles]<br />
<br />
[http://wiki.ubc.ca/images/3/3b/Draft_UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf UBC Library Digital Preservation Copyright and Permissions Policy]<br />
<br />
[http://wiki.ubc.ca/images/e/e1/Draft_UBCLibraryDigitalPreservationAccessandUsePolicy.pdf UBC Library Digital Preservation Access and Use Policy]<br />
<br />
[http://wiki.ubc.ca/images/b/b1/Draft_UBCLibraryDonorBrochureforDigitalMaterials.pdf UBC Library Digital Preservation Donor Brochure for Digital Materials]<br />
<br />
[http://wiki.ubc.ca/images/9/9a/Draft_UBCLibraryDigitalMaterialSurveyforDonations.pdf UBC Library Digital Preservation Digital Materials Survey for Donations]<br />
<br />
[http://wiki.ubc.ca/images/b/b5/Draft_UBCLibraryDigitalPreservationFileFormatPolicy.pdf UBC Library Digital Preservation File Format Policy]<br />
<br />
[http://wiki.ubc.ca/images/8/82/Draft_UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf UBC Library Digital Preservation Compliance Tracking System]<br />
<br />
[http://wiki.ubc.ca/images/e/ef/Draft_UBCITStorageOptionsandSpecifications.pdf UBC IT Storage Options and Specifications]<br />
<br />
[http://wiki.ubc.ca/images/d/de/Draft_UBC_Library_Digital_Preservation_Review_CycleforDocumentationandPolicies.pdf UBC Library Digital Preservation Review Cycle for documentation and policies]<br />
<br />
[http://wiki.ubc.ca/images/c/cb/Draft_UBCLibraryDigitalPreservationGlossaryofTerms.pdf UBC Library Digital Preservation Glossary of Terms]<br />
<br />
== Web Archiving ==<br />
<br />
The University of British Columbia Library has been archiving freely available web content for preservation and access since 2013. The goal of this web archiving initiative is to ensure that web content that contributes to the University’s research, teaching and learning is preserved and accessible over time. This includes online content that may constitute the institution’s corporate memory.<br />
<br />
=== Archive-it ===<br />
<br />
UBC Library uses [https://archive-it.org/ Archive-It], a web archiving service from the Internet Archive, to harvest, build, preserve, and manage its archived web content and make it available to all users. The Library’s archived content is grouped into a number of growing collections by theme or subject and can be found on our organization’s [https://archive-it.org/organizations/734 Archive-it collections page].<br />
<br />
=== Propose a Web Archiving Project ===<br />
<br />
Web content is selected for archiving based on its intrinsic value and significance to researchers, students, and the broader community. To be selected as a candidate for a web archiving project, websites are evaluated based on their risk of disappearance, originality, availability in other web archiving collections, and copyright considerations among other factors.<br />
<br />
Suggestions from the academic community and website owners are welcomed. If you are aware of web content that is a candidate for a web archiving project, please feel free to complete and submit our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-proposal-form.pdf web archiving project proposal form] or email us at [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
=== Web Archiving Policies ===<br />
<br />
The University of British Columbia archives web content that is freely available online. If you are the copyright owner and wish to contest the inclusion of your site in the UBC Library’s Archive-it collection, please complete our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-takedown.pdf takedown request form] and email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca]. Please note that UBC is able to remove websites from the UBC Web Archives collections only; this will not remove your website from the archived collections of the Wayback Machine or other web archiving initiatives.<br />
<br />
For more information about web archiving at UBC, please consult our Web Archiving Collections Policy, our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-FAQ.pdf FAQ about Web Archiving] or send an email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
<br />
<br />
[[Category: DigInit]]</div>Mmlamhttps://wiki.ubc.ca/index.php?title=Library:DigInit_Work_With_Us&diff=439776Library:DigInit Work With Us2017-02-16T23:55:28Z<p>Mmlam: /* Archivematica */</p>
<hr />
<div>== Digital Collections ==<br />
<br />
In accordance with our [http://diginit.sites.olt.ubc.ca/documentation/ collection development policy], we are interested in building our collections in the following broad areas: British Columbiana, materials which directly support the curriculum, Faculty and Student research output, the material record of the University, and those materials which are considered to be rare or unique. <br />
<br />
If you are a member of the UBC community and you have a project that you think fits these parameters, please download and complete our [http://wiki.ubc.ca/images/f/f8/Digital_Project_Approval_Form_2017.pdf Digital Project Approval Form] or [http://diginit.library.ubc.ca/project-approval-form/ submit the form online]. We recommend that you contact the Digitization Centre prior to submitting your proposal so we can assist in answering any questions you may have.<br />
<br />
== cIRcle ==<br />
<br />
[https://circle.ubc.ca/ cIRcle] is an open access institutional repository (IR) for published and unpublished materials created by the University of British Columbia community. Open access refers to making digital information freely available to anyone via the World Wide Web.<br />
<br />
Digital materials such as books, articles, technical reports, working papers, conference proceedings, research data and lecture notes can be contributed (with the copyright holder’s permission). Also, you can add theses, dissertations, audio/video/image files, software<br />
and electronic presentations. <br />
<br />
Please send your cIRcle-related questions to: [mailto:ubc-circle@interchange.ubc.ca ubc-circle@interchange.ubc.ca].<br />
<br />
== Open Journal Systems ==<br />
<br />
The UBC Library provides access to server space and to the open source [http://ojs.library.ubc.ca/index.php/index/index OJS (Open Journal Systems)] software for UBC faculty members who are editing or supporting Open Access electronic journals as well as recognized UBC student journals. We are interested in expanding our hosting service to include additional journals that meet these criteria. Please contact [mailto:bronwen.sprout@ubc.ca Bronwen Sprout], Digital Initiatives Coordinator, UBC Library if you are interested or for more information.<br />
<br />
== Digital Preservation ==<br />
<br />
===Archivematica===<br />
Ensuring the long-term accessibility and usability of all of the UBC Library’s digital materials will require a holistic, institution-wide approach to define and implement a persistent digital collections strategy. The Library has developed this strategy in collaboration with Vancouver-based Artefactual Systems http://www.artefactual.com/.<br />
<br />
The persistent digital collections implementation plan developed for UBC Library consists of using the open-source Archivematica digital preservation system to provide preservation functionality for the Library's digitized and born-digital holdings. This [http://diginit.sites.olt.ubc.ca/files/2012/07/UBCLibrary-PersistentDigitalCollectionsPlan-ProjectReportCondensed-1.pdf#file project report] describes the plan in detail.<br />
<br />
Digital objects produced at the Digitization Centre will be processed through the system to enable long-term management of the resources. Archivematica integrates with our access systems to ensure that preservation will be part of the standard workflow of providing access to our collections. <br />
<br />
[http://wiki.ubc.ca/images/5/52/Archivematica_DIP_CDM.pdf Archivematica - CONTENTdm Workflow Documentation}<br />
<br />
[http://wiki.ubc.ca/images/3/37/Archivematica_DIP_AtoM.pdf Archivematica - AtoM Workflow Documentation]<br />
<br />
===Archive-It===<br />
<br />
[https://archive-it.org/ Archive-It] is a web archiving service from the Internet Archive that the University of British Columbia Library is using to harvest, build, and preserve collections of web content and make them available to users. A growing list of archived collections can be found on the UBC Library's [https://archive-it.org/organizations/734 collection page]. More information about web archiving at UBC can be found under the '''Web Archiving''' tab above.<br />
<br />
===LOCKSS===<br />
<br />
UBC Library is a founding member of the [http://coppuldpwg.wordpress.com/committees/pln-subgroup/ COPPUL Private LOCKSS Network], a project initiated by the Council of Prairie and Pacific University Libraries (COPPUL). The mission of the COPPUL PLN is to preserve digital collections of local interest to COPPUL members that are not being preserved elsewhere. UBC Library preserves our hosted [http://ojs.library.ubc.ca/index.php/index/index OJS journals] in the PLN.<br />
<br />
===Digital Preservation Sub-Committee===<br />
<br />
UBC Library has been working to implement digital preservation strategies and tools since 2011. The Digitization Centre has successfully piloted and implemented Archivematica as well as conducted a TRAC self-audit. In order to build on this existing work and to include relevant stakeholders in planning infrastructure, the Digital Preservation Working Group was formed under the auspices of UBC Library's Collections and Information Resources Standing Committee. <br />
<br />
The Digital Preservation Working Group oversaw and provided expertise on the policies and documentation of UBC Library's Digital Preservation Strategy. The Working Group reviewed, revised and adopted existing policies, documentation and infrastructure as well was created new polices, documentation and infrastructure as necessary for the digital preservation of UBC Library's locally produced digital assets. The Digital Preservation Working Group presented its Final Report with deliverables and recommendations in August 2016 to the Collections and Information Resources Standing Committee. As a result, the working group has now transitioned to a sub-committee and increased its membership to reflect the broad applications to the Library.<br />
<br />
A selection of the policies and infrastructural documents are available below:<br />
<br />
[http://wiki.ubc.ca/images/b/b7/Draft_UBC_Library_Digital_Preservation_Document_Diagram.pdf UBC Library Digital Preservation Document Diagram]<br />
<br />
[http://wiki.ubc.ca/images/a/a7/Draft_UBC_Library_Digital_Preservation_Strategy.pdf UBC Library Digital Preservation Strategy]<br />
<br />
[http://wiki.ubc.ca/images/f/f1/Draft_UBC_Library_Digital_Preservation_Program.pdf UBC Library Digital Preservation Program]<br />
<br />
[http://wiki.ubc.ca/images/4/49/Draft_UBC_Library_Digital_Preservation_Implementation_Plan.pdf UBC Library Digital Preservation Implementation Plan]<br />
<br />
[http://wiki.ubc.ca/images/2/22/Draft_UBCLibraryDigitalPreservationLevelsofPreservation.pdf UBC Library Digital Preservation Levels of Preservation]<br />
<br />
[http://wiki.ubc.ca/images/1/17/Draft_UBCLibraryDigitalPreservationCollectionManagementPolicy.pdf UBC Library Digital Preservation Collection Management Policy]<br />
<br />
[http://wiki.ubc.ca/images/c/ce/Draft_UBCLibraryDigitalPreservationStakeholdersandtheirroles.pdf UBC Library Digital Preservation Stakeholders and their roles]<br />
<br />
[http://wiki.ubc.ca/images/3/3b/Draft_UBCLibraryDigitalPreservationCopyrightPermissionsPolicy.pdf UBC Library Digital Preservation Copyright and Permissions Policy]<br />
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[http://wiki.ubc.ca/images/e/e1/Draft_UBCLibraryDigitalPreservationAccessandUsePolicy.pdf UBC Library Digital Preservation Access and Use Policy]<br />
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[http://wiki.ubc.ca/images/b/b1/Draft_UBCLibraryDonorBrochureforDigitalMaterials.pdf UBC Library Digital Preservation Donor Brochure for Digital Materials]<br />
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[http://wiki.ubc.ca/images/9/9a/Draft_UBCLibraryDigitalMaterialSurveyforDonations.pdf UBC Library Digital Preservation Digital Materials Survey for Donations]<br />
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[http://wiki.ubc.ca/images/b/b5/Draft_UBCLibraryDigitalPreservationFileFormatPolicy.pdf UBC Library Digital Preservation File Format Policy]<br />
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[http://wiki.ubc.ca/images/8/82/Draft_UBCLibraryDigitalPreservationComplianceTrackingSystem.docx.pdf UBC Library Digital Preservation Compliance Tracking System]<br />
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[http://wiki.ubc.ca/images/e/ef/Draft_UBCITStorageOptionsandSpecifications.pdf UBC IT Storage Options and Specifications]<br />
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[http://wiki.ubc.ca/images/d/de/Draft_UBC_Library_Digital_Preservation_Review_CycleforDocumentationandPolicies.pdf UBC Library Digital Preservation Review Cycle for documentation and policies]<br />
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[http://wiki.ubc.ca/images/c/cb/Draft_UBCLibraryDigitalPreservationGlossaryofTerms.pdf UBC Library Digital Preservation Glossary of Terms]<br />
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== Web Archiving ==<br />
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The University of British Columbia Library has been archiving freely available web content for preservation and access since 2013. The goal of this web archiving initiative is to ensure that web content that contributes to the University’s research, teaching and learning is preserved and accessible over time. This includes online content that may constitute the institution’s corporate memory.<br />
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=== Archive-it ===<br />
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UBC Library uses [https://archive-it.org/ Archive-It], a web archiving service from the Internet Archive, to harvest, build, preserve, and manage its archived web content and make it available to all users. The Library’s archived content is grouped into a number of growing collections by theme or subject and can be found on our organization’s [https://archive-it.org/organizations/734 Archive-it collections page].<br />
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=== Propose a Web Archiving Project ===<br />
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Web content is selected for archiving based on its intrinsic value and significance to researchers, students, and the broader community. To be selected as a candidate for a web archiving project, websites are evaluated based on their risk of disappearance, originality, availability in other web archiving collections, and copyright considerations among other factors.<br />
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Suggestions from the academic community and website owners are welcomed. If you are aware of web content that is a candidate for a web archiving project, please feel free to complete and submit our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-proposal-form.pdf web archiving project proposal form] or email us at [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
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=== Web Archiving Policies ===<br />
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The University of British Columbia archives web content that is freely available online. If you are the copyright owner and wish to contest the inclusion of your site in the UBC Library’s Archive-it collection, please complete our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-takedown.pdf takedown request form] and email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca]. Please note that UBC is able to remove websites from the UBC Web Archives collections only; this will not remove your website from the archived collections of the Wayback Machine or other web archiving initiatives.<br />
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For more information about web archiving at UBC, please consult our Web Archiving Collections Policy, our [http://diginit.sites.olt.ubc.ca/files/2016/04/web-archiving-FAQ.pdf FAQ about Web Archiving] or send an email to [mailto:digitization.centre@ubc.ca digitization.centre@ubc.ca].<br />
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[[Category: DigInit]]</div>Mmlam