UBC Wiki - User contributions [en]

Library:How to Use Library Course Reserves/Faculty

2025-04-11T21:20:44Z

Yvochan: LOCRSUPP-1643 - update text based on observations from LTHub and consultation with Simonida

==About==

===Course Reserves Overview===

UBC Library Online Course Reserves (LOCR) allows instructors to create a single list with all the course materials. You can:
* Easily add articles, books, web links and media resources or request the Library to add items via [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-1 Syllabus Service]
* Request the Library to create PDFs of book chapters or upload your own
* Get a hyperlink for the course materials that is accessible (only) to students enrolled in your course
* Reactivate readings in future terms quickly
Let us worry about copyright—we'll do the work for you.

===Adding Items to LOCR===

There are two options to put the course reserves material into LOCR:

* Use [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-1 Syllabus Service]
* Use [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-2 Self Service]

== Syllabus Service ==

The Syllabus Service offers a full-service option for providing learning content to students via Library Online Course Reserves (LOCR). It conforms with Canadian copyright law and existing UBC license agreements and policies while delivering course content in a timely manner.

=== How to submit a syllabus ===

'''''Via LOCR'''''

1) Log into [https://courses.library.ubc.ca/ LOCR] with your CWL

[[File:Syllabus Upload button screenshot.png|863x863px|border]]

2) The upload button is located next to your course and below the '''Use Syllabus Service''' header

3) Upload a copy of your syllabus readings as a Word or PDF document

'''''Via Canvas'''''

1) Open the '''Library Online Course Reserves''' page

[[File:Syllabus LOCR via Canvas.png|border|867x867px]]

2) Click on the '''Add Syllabus''' tab

3) Upload a copy of your syllabus readings as a Word or PDF document

'''''Via email'''''

Email a copy of your syllabus readings as a Word or PDF document to [[syllabus.service@ubc.ca]]

Okanagan faculty can submit their reading list to [[okanagan.reserve@ubc.ca]]

==== <u>A submitted document needs to include the following</u>: ====
* The course name and course code
* Instructor's name and contact information
* '''Full citations''' for works (author's name, title, year of publication, edition, pages)
* '''Required''' course material needs to be identified
* Loan period for physical items to be put in course reserves collection (2hr, 1 day, or 3 days)
* Request for new purchases for the Library collections (only if applicable)
Library staff will add items into LOCR, obtain reading materials, secure licenses where necessary, and upload the content.

=== Processing Timelines ===
Library staff will clear copyright for you and material will be made available on your course site, generally within 10 business days. You may check the status of your requests by logging into [https://courses.library.ubc.ca/ LOCR] and accessing your course shell. High volume times such as the beginning of the academic year will have an impact on turnaround time; instructors are encouraged to submit their requests well in advance of the start of term. On the rare occasion when clearing permissions takes longer than expected we will be in touch with instructors to let them know and to discuss options.

Materials are processed on a first-come, first-served basis and different content types have different processing timelines:
* '''Electronic article''': available immediately
* '''Print article''': 5-10 business days for articles meeting UBC's [https://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines]. It may take longer if the Library needs to obtain permission from the Copyright owner.
* '''eBook''': will be reviewed in 1-3 business days to ensure there are no access issues for students
* '''Print book''': up to 10 business days
* '''Chapter/Excerpt''': 10 business days for items meeting UBC’s [https://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines]. It may take longer for items requiring special copyright permission
* '''DVD/CD''': up to 10 business days
* '''Streaming Media''': will be reviewed in 1-3 business days
* '''Web Resources''' (e.g. Blogs, News YouTube): will be reviewed in 1-2 business days to ensure there are no copyright or access issues for students

* '''Request Purchase''': the Library will acquire a resource to add to its collection. Be sure to check [http://ubc.summon.serialssolutions.com/#!/ Summon] before submitting a request.

=== Course Material is Ready ===
The requested items will be available in [https://courses.library.ubc.ca/ LOCR] as a single list of all the course materials (articles, eBooks, chapter/excerpts, web pages, and media resources).

The course content will be accessible to students either through [https://courses.library.ubc.ca/ LOCR] standalone site or via the Library Online Course Reserves (LOCR) link in the Canvas course shell.

LOCR will also generate a [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-3 direct link] to the course materials in "Instructor Mode." Instructors may share this link with students via email, blog, or LMS. The link will work only for enrolled students for that particular course.

Physical items will be placed in the course reserves collection of your preferred library branch for the duration of the course.

=== '''Syllabus Service Data Collection''' ===
Data from course outlines sent to the Syllabus Service will be used for the purposes of providing and improving University of British Columbia’s services. Access to this information is limited to staff at the University of British Columbia who require this information to perform the duties of their position. This information will not be shared with third parties.

== Self Service ==

===Getting Started Using LOCR Standalone Site===
1. Log into [http://courses.library.ubc.ca/ LOCR] with your CWL login.

2. Under '''My Courses''' click on the desired course. This should bring up the readings for this course.

[[File:LOCR Faculty MyCourses.png|LOCR standalone my courses for faculty|link=https://wiki.ubc.ca/File:LOCR_Faculty_MyCourses.png]]

===Getting Started Using Canvas===
To see how to use Canvas and LOCR, please go to: https://lthub.ubc.ca/guides/locr-instructor-guide/

=== Add Items to Your Course Reserves ===
# Click on the '''Add Reserve Items''' tab<br/>
# Choose the appropriate content type<br/>
# Fill out the search form. For items that may have multiple versions, editions, or translations, try to provide more precise information such as a DOI, ISBN, or Call Number.<br/>
# Scroll through the results list and click on the '''Select''' button. You can use the '''View''' button to verify if the item is the one you want before you select it.<br/>
# Use the Submit Item screen to verify or edit item bibliographic details and click on the '''Submit Item''' button. You can set individual item dates if you want to delay the release or expire an item within your default course dates. You can also indicate if an item is a required reading, set loan periods for physical items, and, if you scroll down, you can toggle the notes field to write notes to your students or add descriptive tags (e.g. Week 01, Unit B). <br/>
# If you cannot locate your item, click on '''Restart Your Search''' to try again. You can also click on '''Enter your request manually here''' to type in information yourself. For fastest turnaround, please provide as much detail as possible. <br/>

===Import Items from Previous Courses or Other Course Sections===

If you have used electronic course reserves for another course, you can quickly import all your readings into a new course section. Go to your target course and go to the Add Reserve Items tab. Your previous and current courses will be listed at the bottom of the page. You can copy the entire list of course readings or select individual items to import. Please note that physical items such as books and PDFs requiring copyright clearance will need to be reprocessed.

[[File:LOCR-Import.fw.png|LOCR - quickly import all your readings into a new course sections]]

===Content Types===

There are eight options when adding materials to your course reserves. Each icon leads to a streamlined form for adding items to your course reserves.<br />

*[[File:LOCR Article Icon Image.png|71pxlleft|LOCR Article Icon Image]] Search the Library’s online journals for articles to add to your course reserves. Articles are available instantly for your students.

 
 
* [[File:LOCR Book Icon Image.png|71pxlleft|LOCR Book Icon Image]] Search the Library’s books and ebooks. Ebooks will be reviewed within 1-3 business days to ensure that there are no access issues for your students. Print books may take up to 10 business days<br />

 
 
* [[File:LOCR ChapterExcerpt Icon Image.png|71pxlleft|LOCR ChapterExcerpt Icon Image]] Search the Library’s book collection and request a chapter or page range be digitized and uploaded for your course. Requests meeting UBC’s [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines] will be scanned and released within 10 business days. It may take longer for items requiring special copyright permission

 
 
* [[File:LOCR Media Icon Image.png|71pxlleft|LOCR Media Icon Image]] Search the library’s media collection including DVDs, CDs and streaming media. DVDs and CDs may take up to 10 work days to process depending on the time of year and branch. Streaming media requests will be reviewed within 1-3 business days to ensure that there are no access issues for your students.<br />

 
 
* [[File:LOCR Request Purchase Icon Image.png|71pxlleft|LOCR Request Purchase Icon Image]] Allows you to submit a purchase request for the Library to acquire a resource to add to its collection. Be sure to check [http://ubc.summon.serialssolutions.com/ Summon] before submitting a request.<br />

 
 
* [[File:LOCR Web Resources Icon Image.png|71pxlleft|LOCR Web Resources Icon Image]] Add a web resource such as a news story, YouTube video, or blog post. New requests will be reviewed within 1-2 business days to ensure that there are no copyright or access issues for your students.<br />

 
 
* [[File:LOCR PDF Upload Icon Image.png|71pxlleft|LOCR PDF Upload Icon Image]] Upload a PDF that you already have for expedited copyright review. Files that meet UBC’s [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines] will be reviewed within 5 business days but may take up to 10 business days during busy periods such as the start of term. Any file that does not meet Fair Dealing requirements will require special copyright permission that could take longer.<br />

 
 

=== [[File:LOCR Physical Item Icon Image.png|71pxlleft|LOCR Physical Item Icon Image]] Submit a request to place an object (e.g. geological samples) or a personal copy of a book on physical reserves. ===

==DVD Digitization==

UBC Library is now offering a service to convert content on DVD to streaming video for use in the classroom (in-person and online). This service is limited to course-required content for students to be viewed outside the classroom. [It will not be available for secondary or non-required material.] The DVD must either be part of the UBC Library’s collection, or be owned by the instructor. We are not able to use Blu-Ray DVDs or VHS.

Canadian copyright law requires that UBC Library undertake a diligent search for a commercial copy of the content in a format that is suitable for the use purpose. This would include commercial subscription products (Netflix, Amazon Prime etc.) and students will be required to purchase a subscription where necessary.

If a suitable product cannot be found, UBC Library will undertake a conversion process to produce a stream and make it available via Kaltura for use. The streaming version will be available for the duration of the course and will then be disabled.

Procedure:

1. Submit your request for a streaming video in LOCR.

2. Library staff will try to license a streaming video version of the title.

3. If the title is cannot be licensed but is available on a commercial subscription channel, you will be notified of the channel

4. If the title is not available, the Library will have the dvd digitized and made available on Kaltura.

5. The Library will add the url link to the LOCR request and send you the Kaltura url

6. At the end of the course, the file will be deleted from Kaltura

Note: students will not be able to download the file.

If you wish to use the film again, you will need to request the film again via LOCR.

For more information, please contact:

UBC Okangan - okanagan.reserve@ubc.ca

UBC Vancouver - koerner,reserve@ubc.ca

==More Features==

===Share a Link to your Course Reserves===
Each course has its own PURL, or Permanent URL, at the top of the page that you can share with your students. Items also have their own direct PURL. You can publicly share these Permanent URLs with your students. PURLs will not work for anyone who is not enrolled in your course. Please note, these PURLS will first prompt your students to log in with their CWL

===Search or Organize your Item List===

Use the search box above your readings to quickly locate items. The search box will quickly filter down to the exact item you need. You can search by Title, Author or tag. Organize your reading list with the drag and drop feature. Students have the option to sort their reading list alphabetically.

===Edit or Delete an Item===

To edit an item, click on the title or the [[File:EditButton.png|Edit button on LOCR]]. This will bring up an edit item box with the following forms:
* '''Required Information:''' This will display and allow you to edit title, authors or pages.
* '''Optional Information:''' This will display and allow you to edit additional bibliographic information such as publisher.
* '''Notes & Tags:''' You can add or delete notes for your students, notes for library staff and tags to describe items.
* '''Item Views:''' You can check to see if your students have clicked on an item through the course reserves system. Please note that if students access readings externally from the system, this will not be tracked.
* '''Item History:''' You can review the processing history of your item.
* '''Request Options:''' You can change item availability dates, indicate if an item is required, and, for items on physical reserve, change loan periods.

You must click '''Save Changes''' when you are done.
<br />
If you wish to delete an item from your reading list, click on [[File:Deletebutton.png|Delete button in LOCR]].
<br />

===Status Messages===

Instructors can review the current status for items in the Reading List. The system now has nearly 30 statuses such as Awaiting Recall and Scanning Library Copy so you can see exactly what work is being done on your behalf. If you have any questions about an item status, please contact your [http://wiki.ubc.ca/Library:Course_Reserves_Contacts course reserves branch] for assistance.

===See the Student View===

You can switch to Student Mode at the top left to verify how students see items on course reserve. Items are only visible to students after they are made available.

==Troubleshooting and FAQ==

===Troubleshooting===

====Getting Help with Library Course Reserves====

LOCR support is provided by [http://wiki.ubc.ca/Library:Course_Reserves_Contacts your department's Library branch]. If you do not know your branch, there is a “Need Help” tab inside of LOCR which will list your support branch

====Error Messages====

If you or your students encounter any errors accessing a library resource, it is possible that an electronic resource is unavailable. Please [http://wiki.ubc.ca/Library:Course_Reserves_Contacts contact your Library Course Reserve branch immediately] for assistance.

====Change Default Course Dates====

The default course dates in LOCR are adjusted from the course dates in the Student Information System. LOCR adjusts these dates to make items available two weeks prior to the start date of your course section and thirty days after the end of the term of instruction, which includes the final exam period. Please note that the Library and the Rights and Permissions Office currently do not support 'Continuous' courses - all courses need to have a Start Date and an End Date. If you need to change the start and end dates of your course, please follow the instructions below.

=====Canvas=====

Please note that for LOCR courses to be accessible, the associated Canvas courses require an end date, normally drawn automatically from the course's term (e.g. 2018W1, 2018W2, etc.). If your course is associated to the correct term, then this requirement will be satisfied and the LOCR course will closed off 8 weeks after the last day of class for the term. You can check the term your course is associated to by accessing the course settings page as shown in the screenshot below:

[[File:Canvas_Course_Term_Association_Setting.JPG|400px|thumb|center|Screenshot of Canvas Course Settings page showing the Term Association setting]]

Alternatively, LOCR will also accept a custom course end date specified by checking '''"Students can only participate in the course between these dates'''" and filling out the custom start and end date fields seen in the course settings.
[[File:Canvas-custom-dates.jpg|canvas custom dates|center]]

More information about these settings '''[https://community.canvaslms.com/docs/DOC-12907-415257088 is found in the Canvas guides]'''. Without a term association end date or custom end date, LOCR will assume the course has finished and prevent students and instructors from accessing the associated LOCR site for the course.

Please note that changes to start and end dates after course materials have already been requested in LOCR will impact any copyright material that has been licensed by the Permissions Office.

====Adding new students, TAs, or instructors====

LOCR communicates with Canvas to ensure that all students, TAs, and instructors have access to course readings. Students will automatically be added to your course upon enrollment. If you have just added an individual, please allow the system to update over night.

====My course was recently copied into a new course shell but my course reserves are missing====

LOCR operates completely separately from Canvas and your course reserves will not automatically carry over. If you have already entered your items, you can easily import them into your new course using the [http://wiki.ubc.ca/Library:How_to_Use_Library_Course_Reserves_in_Connect/Faculty#Import_Items_from_Previous_Courses_or_Other_Course_Sections instructions for copying items from previous courses]. Please note that Book, DVD/CD and PDF items will need to be reprocessed by library staff before they are released to your students.

===Frequently Asked Questions===

====Why do I need to log into LOCR?====

LOCR verifies that students are properly enrolled in your course. By restricting access to registered students, we can provide better and more targeted services such as providing access to licensed library resources and PDFs created from print materials under [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing].

====My students cannot see course reserves items but I can====

Items will only be visible to students after they are available. If an item is still being processed, it will not be visible to students. Students will not be able to access items until the term begins. If you have changed the default availability of an item, it will not be visible to students until the date you selected for an item and you can change this by [http://wiki.ubc.ca/Library:How_to_Use_Library_Course_Reserves_in_Connect#Edit_or_Delete_an_Item editing item information].

====Can I post my lecture slides, notes or handouts in Library Course Reserves?====

We currently do not accept PDFs of lecture slides, notes or handouts. You should post these types of files directly within your course site in the learning management system. If you require assistance checking or clearing permissions related to lecture notes, slides or handouts, please contact [mailto:copyright.services@ubc.ca copyright.services@ubc.ca]

====The Add Reserve Items and Help tabs won't work. What do I do?====

Some early versions of browsers are not supported. If you are experiencing problems we recommend that you switch to a secondary browser such as [https://www.google.com/intl/en/chrome/browser/ Google Chrome] or [http://www.mozilla.org/en-US/firefox/new/ Mozilla Firefox].

====My non-credit or workshop course does not appear in my Courses under the Library tab====

Please note that we do not currently support non-credit or workshop courses. If you have non-UBC participants or auditors, they will not have access to Library resources and should locate items through their local library.

[[Category:Borrowing Services]]
[[Category:Teaching and Learning]]

Library:OPAC-Status

2024-08-08T01:40:16Z

Yvochan:

<nowiki>'''Lorem Ipsum''' is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry'</nowiki>s standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book.

It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in the 1960s with the release of Letraset sheets containing Lorem Ipsum passages, and more recently with desktop publishing software like Aldus PageMaker including versions of Lorem Ipsum.

Library:OPAC-Status

2024-08-08T01:39:37Z

Yvochan: Blanked the page

Library:Circle/Submitting Theses and Dissertations to cIRcle

2024-05-14T01:47:26Z

Yvochan: Undo revision 837694 by Yvochan (talk)

= Submitting Theses and Dissertations to cIRcle=
== Overview==
The following guide will lead you through submission of your thesis/dissertation to cIRcle. The process for submitting and approving theses/dissertations is coordinated between Graduate and Postdoctoral Studies (G+PS, UBC Vancouver)/College of Graduate Studies (CoGS, UBC Okanagan) and cIRcle.

Your Graduate Studies website is the first place to go for any questions about deadlines, preparation (including delay of publication & formatting), and submission (including account authorization). If the website does not answer your questions, UBC Vancouver students may contact G+PS (graduate.thesis@ubc.ca), while UBC Okanagan students may contact CoGS (gradtheses.ok@ubc.ca).

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:018201-blue-white-pearl-icon-symbols-shapes-check-in-box.png|x100px|Checkbox]]
||'''Your Thesis/Dissertation Submission Checklist'''
*[[#1. Submit Forms to Your Thesis Office|Submit]] your completed forms to G+PS/CoGS (as applicable).
*[[#2. Register for a cIRcle Login|Register]] for a cIRcle Login'''.'''
*[[#3. Request Account Authorization|'''Request account authorization from G+PS/CoGS''']] <u>(as applicable) in order to submit to a thesis/dissertation collection</u>. You will be notified when your cIRcle account has been authorized, and you can proceed with submission.
*[[#4. Login|Login]] and [[#5. Start Your Submission|Submit]] your thesis/dissertation to cIRcle.
*[[#6. Next Steps and Conclusion|Monitor]] your submission for any requested changes from G+PS/CoGS. Receive approval from G+PS.
*[[#6. Next Steps and Conclusion|Await final review]] by the Library, upon which you will receive the persistent URL for your thesis/dissertation. '''Congratulations!'''
|}
{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' Click any images in this guide to increase their size & visibility.
|}

==1. Submit Forms to Your Thesis Office ==
'''Before you can proceed with submission of your thesis/dissertation, you must submit your completed thesis/dissertation forms to G+PS (UBC Vancouver) or CoGS (UBC Okanagan).'''

See [https://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission/final-submission-instructions G+PS’s Final Submission Instructions] (UBC Vancouver) or [https://gradstudies.ok.ubc.ca/academics/thesis-and-dissertation/post-defence-submission/ CoGS’ Post-Defence Submission] (UBC Okanagan) for necessary forms and more information.

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Important!''' Embargo requests to delay immediate release of your thesis/dissertation must be made after your defense but before you submit to cIRcle. For more information, see [https://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission/how-request-publication-delay G+PS’ How to Request a Delay in Publication] (UBC Vancouver) or [https://gradstudies.ok.ubc.ca/academics/thesis-and-dissertation/post-defence-submission/ CoGS’ Post-Defence Submission] (UBC Okanagan).

Please note that if an embargo is approved, '''all''' files included in your submission will be embargoed.
|}

==2. Register for a cIRcle Login ==
Once you have submitted your thesis/dissertation forms, you can register for your cIRcle login. On the [https://circle.ubc.ca/ cIRcle homepage], select “'''Register'''”, which can be found either along the top menu or below the search bar.

[[File:CIRcle 01 Register buttons.png|alt=cIRcle homepage showing a Register button in the top menu bar and under the heading Registration.|frameless|700x700px]]

From the [https://circle.library.ubc.ca/register New user registration] page, enter your email address in the box provided, and select the "'''Register'''" button below the entry box to submit your registration request.

To complete the registration process, login to your associated e-mail account to locate the registration confirmation email from cIRcle. Please note it can take a few hours to receive this e-mail.

*If you delay this step too long, you may receive an “Invalid token” error message. If this occurs, please start the login registration process again from the beginning.

==3. Request Account Authorization==
Your Graduate Studies Office must authorize your cIRcle account before you can proceed with submission. Once you have submitted your thesis/dissertation forms and completed registration for your cIRcle login, '''send an e-mail with your name and cIRcle account e-mail to G+PS/CoGS (as applicable) requesting that your account be authorized to submit to a thesis/dissertation collection''.'''''

*For UBC Vancouver, see [https://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission/final-submission-instructions G+PS’s Final Submission Instructions].
*For UBC Okanagan, see [https://gradstudies.ok.ubc.ca/academics/thesis-and-dissertation/post-defence-submission/ CoGS’ Post-Defence Submission].
'''G+PS/CoGS will e-mail you to confirm your cIRcle login has been authorized''' '''for the "Electronic Theses and Dissertations (ETDs) 2008+"''' collection, and you may proceed with submission.

*'''If you only have access to submit to the "Graduate Research [non-thesis]" collection''', '''your account has not yet been authorized'''; do not proceed with submission. '''Contact G+PS/CoGS''' for any follow-up about your account authorization and receipt of your confirmation e-mail.

==4. Login ==
On the [https://circle.ubc.ca/ cIRcle homepage], select “'''Login'''”, which can be found either along the top menu or below the search bar.

[[File:CIRcle 02 Login Buttons.png|alt=cIRcle homepage showing a Login button in the top menu bar and under the heading Submit Content.|frameless|700x700px]]

On the [https://circle.library.ubc.ca/login Login] page, you will be prompted to choose a login method. Select the "'''cIRcle Login'''". '''Do not use your CWL Login'''.

[[File:CIRcle 03 Login method.png|alt=On the Choose a Login Method page, select the cIRcle Login button, not the CWL Login button.|frameless|700x700px]]

==5. Start Your Submission ==
After logging in, you will have access to a navigation menu on the left sidebar. Under the "My Account" heading, select "'''Submissions'''".

[[File:CIRcle 04 Submissions.png|alt=Select Submissions under the heading My Account.|frameless|700x700px]]

From the "Submissions & workflow tasks" page, select "'''Start a New Submission'''".

[[File:CIRcle 05 Start submission.png|alt=On the Submissions and workflow tasks page, select Start a New Submission.|frameless|700x700px]]

===Select a Collection===
On the Item Submission page under the "Select a collection" header, use the drop-down menu to select the "'''Electronic Theses and Dissertations (ETDs) 2008+'''" collection.

[[File:CIRcle 06 ETD Select Collection.png|alt=Select Electronic Theses and Dissertations ETDs 2008+ as described in Select a Collection.|frameless|700x700px]]

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" | [[File:070085-blue-white-pearl-icon-alphanumeric-exclamation-point1.png|x100px|Exclamation]]
||'''Important! '''If you login to cIRcle and only have access to submit to the "Graduate Research [non-thesis]" collection, <u>your account has not yet been authorized</u>.

*'''Do not submit to this collection'''. Doing so will result in a delay with your submission.
*Please ensure you have completed all required steps and [[#3. Request Account Authorization|await your confirmation email from G+PS/CoGS]].
|}

Select the "'''Next'''" button to continue.

===Describe Item ===
{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' To save your unfinished submission once you've started, select the "'''Save & Exit'''" button followed by the "'''Save it, I'll work on it later'''" button to confirm. Look for this option throughout the submission process.
|}

You will enter/select descriptive information about your thesis/dissertation (e.g. author, title, etc.), which will form the cIRcle record metadata. '''This descriptive information (metadata) must match the information (where possible) from the title page and preliminary pages of your thesis/dissertation.'''

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' cIRcle metadata can accept any '''special characters''' within the [https://www.unicode.org/charts/index.html Unicode standard] that are '''UTF-8 encoded'''.
If you are unable to copy special characters from your thesis/dissertation into the cIRcle record metadata, we recommend reviewing the Unicode code charts to find the corresponding character(s) there, and copy/paste them accordingly. If you are unable to find corresponding special characters within Unicode, then they should to be transcribed to the best-of-ability.

Please note that it may not be possible to render certain characters accurately in the cIRcle metadata field. Although we aim to have the metadata be as reflective of the thesis/dissertation as possible, metadata does have limitations, and the primary source for use & reference is the thesis/dissertation itself (which contains all special characters as-intended).
|}

====Describe Item Page 1====
Complete all of the required fields. You will be prompted to complete these fields before continuing the submission process.

[[File:CIRcle 07 ETD Describe 1.png|alt=Describe Item page 1. Consult the tips that follow to complete the fields Title and Type.|frameless|700x700px]]

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tips!'''
'''Type''': This field is pre-selected as "Text" to describe the thesis/dissertation as a whole; if you are only submitting a single text-based PDF, this can remain unchanged. If you have multiple files with different formats, select as many as-appropriate.

'''Title (Okanagan Campus''' '''only)''': When entering your thesis/dissertation name into the Title field, add “Okanagan” in front of the actual thesis/dissertation name; this will flag the appropriate Thesis Office to review your submission.
|}

When you have finished, select "'''Next'''" to continue.

====Describe Item Page 2====
Complete the required fields. You will be prompted to complete these fields before continuing the submission process.

[[File:CIRcle 08 ETD Describe 2.png|alt=Describe Item page 2. Consult the tip that follows to complete the field Graduation Date.|frameless|700x700px]]

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' Your '''Graduation Date''' is the month in which your degree will formally be conferred by Senate. This is not on your title or preliminary pages, but will be included in your file name(s).*For UBC-V students it will be May or November.
*For UBC-O students it will be February, May, September, or November.

It might not be the same as the month in which you will be attending Congregation (convocation ceremonies), as Congregation is only held in May and November for UBC Vancouver, or June for UBC Okanagan.
|}

When you have finished, select "'''Next'''" to continue.

===Prepare and Upload Your File(s)===
====Prepare your File(s)====
'''Ensure you have followed the formatting requirements''' as outlined by [https://www.grad.ubc.ca/current-students/dissertation-thesis-preparation/formatting-requirements Formatting Requirements (G+PS, UBC Vancouver)] or [https://gradstudies.ok.ubc.ca/academics/thesis-and-dissertation/preparation/ Preparation (CoGS, UBC Okanagan)].

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:070085-blue-white-pearl-icon-alphanumeric-exclamation-point1.png|x100px|Exclamation]]
||'''Important! Be sure to review the [[Library:Circle/File Format Guidelines|cIRcle File Format Guidelines]]''' for information on file size requirements and preferred file formats.
'''It is strongly recommended and important''' to submit files that are in one of the '''preferred file formats''', in order to ensure long term accessibility and preservation of your work.

Some highlights are included here, but please see the [[Library:Circle/File Format Guidelines|cIRcle File Format Guidelines]] for further information:

* Ensure each file you submit is <u>no larger than 2GB</u>.
* Ensure your PDF file(s) are not secured (password-protected).
* Review recommended use of ZIP files, which is highly dependent on how the resource may be best presented to and accessed by users.
*Consider accessibility improvements for your content.
|}

Ensure your file name(s) are lowercase and in the format shown directly below. Ensure characters are limited to Roman letters (a-z), numbers (0-9) and underscores (_).
*ubc_gradyear_gradmonth_lastname_firstname.pdf
**E.g.: ubc_2022_may_houdini_harry.pdf

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' “gradyear_gradmonth” correlates to the Graduation Date you selected during the [[#Describe Item Page 2|Describe Item Page 2]] step
|}

If your thesis/dissertation consists of multiple files, your first file must be a PDF containing your title page and preliminary pages, named as above.

For subsequent files, you will add a suffix name/number (if/as applicable) to demonstrate the file type and/or intended order of use. '''Please ensure each file name is unique''' and follows the format shown directly below.
*ubc_gradyear_gradmonth_lastname_firstname_filetypeandornumber.xyz
**E.g.: ubc_2022_may_houdini_harry_programme.pdf
**E.g.: ubc_2022_may_houdini_harry_track01.mp3
**E.g.: ubc_2022_may_houdini_harry_topographydiagram.png
**E.g.: ubc_2022_may_houdini_harry_stageperformance.mp4
**E.g.: ubc_2022_may_houdini_harry_data.zip

====Upload====
Once your file(s) are prepared and named accordingly, select the "'''Choose File'''" button and locate the file(s) on your computer. Select "'''Upload file & add another'''".

* If your thesis/dissertation consists of multiple files, the PDF file containing your title page and preliminary pages must be the first-listed file in your submission. Subsequent files should be uploaded and listed as determined by their significance and/or intended order of use.
*Ensure you upload all thesis/dissertation files approved by your Committee during this step.

The length of time required to upload a file will depend on its size and the speed of your connection. If you have trouble uploading your file(s), [https://circle.ubc.ca/contact-us/ contact the cIRcle Office].

[[File:CIRcle 09 ETD Upload files.png|alt=Use the buttons Choose File and Upload File and Add Another to upload files as described. Consult the following tip to remove or reorder files.|frameless|700x700px]]

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' If you uploaded the wrong file(s) or uploaded files in the incorrect order, select the file you want to remove under "Files Uploaded" then select '''"Remove selected files"'''. Repeat the upload file steps to upload the correct file(s), in the preferred order.
If your thesis/dissertation contains more than one file, you may need to be remove and re-upload multiple files to ensure they are listed in the correct order.
|}
Verify that you have uploaded the correct file(s). When you have finished, select "'''Next'''" to continue.

===Review Your Submission===
Under each of the "Describe Item" sections, verify that the information entered is correct. Under the “Upload File(s)” section, ensure all file(s) are present and in the preferred order.

[[File:CIRcle 10 ETD Submission review.png|alt=Review Submission page. Consult the following tip if you need to change any parts of your submission.|frameless|700x700px]]

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' If you need to change your submission, select the relevant "'''Correct one of these'''" buttons. This will allow you to return to the relevant section to make changes.
Be sure to select "'''Next'''" after making any correction(s) to ensure the changes have been saved.
|}

Select "'''Next'''" if there are no changes.

===Select a Creative Commons License===
Your thesis/dissertation will be licensed for use under a [https://creativecommons.org/about/cclicenses/ Creative Commons (CC) license], which indicates how others can share, use, and/or adapt your work.

{| class="wikitable" style="width: 100%;"
|-
| style="border-right: hidden; border-width: 1px; width: 7%;" |[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||'''Tip!''' Creative Commons Licenses govern what people who access your work may then do with it. To help you decide which license to use, visit the [http://creativecommons.org/licenses/ Creative Commons website].
|}

If you do not wish to modify the default [http://creativecommons.org/licenses/by-nc-nd/4.0/ Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)] Creative Commons License, do not make any changes to the selections. To modify the Creative Commons License permissions, select the desired radio buttons provided.

[[File:CIRcle 11 ETD License terms.png|alt=Creative Commons License page showing the default License selected with option buttons.|frameless|700x700px]]

Select "'''Next'''" to proceed to the cIRcle Non-Exclusive Distribution License.

===Complete the cIRcle Non-Exclusive Distribution License===
You will complete the [https://circle.ubc.ca/submissions/license-form/ cIRcle Non-Exclusive Distribution License]. You’ll retain copyright, while providing UBC the rights necessary to distribute and preserve your thesis/dissertation.

Once you <u>have read the license</u> agreement, check the box beside the statement, "'''I Agree'''". Then, select the "'''Complete submission'''" button.

[[File:CIRcle 12 License agreement.png|alt=Select the I Agree check box, then the Complete submission button, as described in Complete the cIRcle Non-Exclusive Distribution License.|frameless|700x700px]]

The final screen will indicate that the submission was successful.

[[File:CIRcle 13 Submission complete.png|alt=Final Submission complete page.|frameless|700x700px]]

==6. Next Steps and Conclusion ==
Once submitted, G+PS (UBC Vancouver) or CoGS (UBC Okanagan) will review your thesis/dissertation. '''If you have any questions about approval of your thesis/dissertation, contact G+PS/CoGS'''.

Monitor your e-mail closely for the following:
*G+PS/CoGS will notify you if you are required to complete any changes and re-submit. It’s highly recommended that you respond as soon as possible to any requested changes.
*Once your thesis/dissertation has undergone approval by G+PS/CoGS, you will receive a confirmation e-mail, and cannot make further changes.

After approval by G+PS/CoGS, your thesis/dissertation will undergo final review by the Library, which takes 1-3 business days.
* Upon approval by the Library, you will receive an e-mail notification with the persistent URL for your thesis/dissertation. You’ll be able to view your thesis/dissertation online (unless you’ve requested an embargo) and it’ll be assigned a [https://researchdata.library.ubc.ca/plan/get-dois/ digital object identifier (DOI)] that can be used to share and cite your work.

'''Congratulations!''' Your work can now be viewed around the world and will be preserved for future generations in the [https://open.library.ubc.ca/cIRcle/collections/ubctheses UBC Theses and Dissertations] collection.
[[Category:Circle]]

Library:Circle/Submitting Theses and Dissertations to cIRcle

2024-05-14T00:44:49Z

Yvochan: See https://jira.it.ubc.ca/browse/LWS-6525. Attempt to make the page show up under 'S' instead of 'C'

Library:OFP-Status

2023-10-11T18:27:43Z

Yvochan: Separate notes into paragraphs

'''NOTE – The Online Fine/Fee Payments System will be undergoing maintenance on Monday October 16th 11:00AM - 12:30PM,''' '''and the system will not be available during that time.'''

'''The Online Fine/Fee Payment System may not work properly if you are using Firefox. If the system does not work, please try another browser. The issue has been reported.'''

Students: To view your updated balance in the Student Service Centre, clear your cache or close and start a new browser window.

Library:Course Reserves Contacts

2023-09-05T23:35:25Z

Yvochan: https://jira.it.ubc.ca/browse/LOCRSUPP-1578

{| class="wikitable"
|-
| Asian Library || asian.reserve@ubc.ca <br>604-822-2427 || materials in Asian languages
|-
| David Lam Library || dlam.reserve@ubc.ca <br>604-822-9391 || commerce and business administration
|-
| Education Library || education.reserve@ubc.ca<br> 604-822-8551 || education and curriculum materials
|-
| Koerner Library || koerner.reserve@ubc.ca<br> 604-822-2639 || humanities, social sciences
|-
| Law Library || law.reserve@ubc.ca <br>604-827-3577 || materials relating to law
|-
| Music, Art & Architecture Library || maa.reserve@ubc.ca<br>604-827-5363 || music, art history, visual art & theory, architecture & landscape architecture, community & regional planning, library, archival & information studies, computer science, statistics, mathematics
|-
| Okanagan Library || okanagan.reserve@ubc.ca <br>250-807-9941 || materials in the Okanagan Library
|-
| Woodward Library || woodward.reserve@ubc.ca <br>604-822-5585 || health and life sciences, forestry, agriculture, food science, bio-resource engineering, science, applied science, dentistry
|-
|<u>X</u>wi7<u>x</u>wa Library
|access.xwi@ubc.ca
604-827-5013
|Materials relating to Indigenous knowledge and perspectives in education, humanities, social sciences, literature, health, rights & title and worldviews.
|-
| Rights and Permissions Service || syllabus.service@ubc.ca || syllabus service and other requests for copyrighted materials for use in Library Course Reserves
|-
|UBC Instructional Support Units || [http://lthub.ubc.ca/support/instructional-units lthub.ubc.ca/support/instructional-units] || Instructional support units provide specific technical and functional support for learning technologies (Connect, Canvas, etc.). Specific contacts for UBCO and all UBCV faculties are listed [http://lthub.ubc.ca/support/instructional-units here].
|}

Library:OFP-Status

2023-08-31T21:51:00Z

Yvochan: remove extra period.

'''NOTE – The Online Fine/Fee Payment System may not work properly if you are using Firefox. If the system does not work, please try another browser. The issue has been reported.'''

Students: To view your updated balance in the Student Service Centre, clear your cache or close and start a new browser window.

Library:OFP-Status

2021-07-22T17:13:26Z

Yvochan: Blanked the page

Library:OFP-Status

2021-07-22T17:13:12Z

Yvochan:

asdfasdf

2021-06-11T02:43:56Z

Yvochan: Blanked the page

Library:OFP-Status

2021-06-11T02:41:46Z

Yvochan:

asdfasdf

Library:DigMediaRooms

2020-12-08T20:58:50Z

Yvochan: temporary remove libcal link

The Digital Media Rooms provide music and media spaces to support faculty, students and staff at UBC. Located in the [https://maa.library.ubc.ca Music, Art & Architecture Library] on level 3 of the Irving K Barber Learning Centre, the three high-tech, acoustically buffered multimedia rooms include:
----'''Room 324'''
* Acoustically buffered room equipped with table, 5 chairs, display screen, audio speakers, and a '''CD/DVD player'''. Please bring your own computer or [http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=2821530 borrow a laptop] to connect to the display screen.
* Capacity: 5
* Book now
----'''Room 325'''
* Acoustically buffered room equipped with table, 5 chairs, display screen, audio speakers, and a '''DVD/VCR player''' (will also play CDs). Please bring your own computer or [http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=2821530 borrow a laptop] to connect to the display screen.
* Capacity: 5
* [https://libcal.library.ubc.ca/reserve/maa_digital_media_rooms/325-digital_media Book now]
----'''Room 326''' (Seminar Room - Faculty Only)
* Soundproofed seminar room equipped with conference table, 14 chairs, display screen, audio speakers, '''turntable and Blu-Ray Player''' (will also play CDs). Please bring your own computer or [http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=2821530 borrow a laptop] to connect to the display screen.
* Capacity: 14
* [https://maa.library.ubc.ca/facilities-technology/dmr/326-faculty-request-form/ Faculty request form]

Library:Help for Alumni

2019-08-09T16:35:21Z

2019-08-06T17:20:41Z

Yvochan: switch to LibCal

__NOTOC__
'''Location & Maps''' <br />
[http://www.maps.ubc.ca/PROD/index_detail.php?show=y,n,n,n,n,y&bldg2Search=n&locat1=516 1961 East Mall] (UBC Wayfinding Map)<br>
[http://www.maps.ubc.ca/PROD/index_detail.php?show=n,n,y,n,n,n&locat1=516#showAccess Footprint map] (Entrances and Accessibility Information)

'''Collections & Services'''<br />
The Learning Centre is home to the Chapman Learning Commons, the Music, Art and Architecture Library and the Automated Storage Retrieval System (ASRS), Rare Books & Special Collections and University Archives.

'''Floorplans'''<br />
[http://wiki.ubc.ca/images/8/8a/Irving_K._Barber_Learning_Centre_Map_2013.pdf Irving K. Barber Learning Centre] (Levels 1-4)<br>
[http://barberlibrary.sites.olt.ubc.ca/files/2017/08/stacksmap.pdf Music, Art and Architecture Library] (Levels 3 & 4)

'''Phone/Email'''<br />
Irving K Barber Learning Centre: (604) 822-3310<br>
Chapman Learning Commons: (604) 827-3909<br>
Music, Art & Architecture Library: (604) 822-8149 | maa.library@ubc.ca<br>
Rare Books & Special Collections: (604) 822-2521<br>
University Archives: (604) 822-5877

'''Homepages''' <br />
Irving K. Barber Learning Centre: http://ikebarberlearningcentre.ubc.ca<br>
Chapman Learning Commons: http://learningcommons.ubc.ca<br>
Music, Art & Architecture Library: http://barber.library.ubc.ca<br>
Rare Books & Special Collections: http://rbsc.library.ubc.ca<br>
University Archives: http://www.library.ubc.ca/archives<br>

=== Access Information ===
'''Summary'''<br />
[[File:Access-small.png|left]]The Irving K. Barber Learning Centre is generally very accessible and wheelchair-friendly. This is only a general overview of the Learning Centre's features; contact UBC's [https://students.ubc.ca/about-student-services/centre-for-accessibility Centre for Accessibility] for more information on the University's entire suite of access services.

'''Parking'''<br />
Paid parking is available in the [http://www.maps.ubc.ca/PROD/index_detail.php?show=y,n,y,n,y,y&bldg2Search=n&locat1=792&locat2=#showAccess North Parkade] and the [http://www.maps.ubc.ca/PROD/index_detail.php?show=y,n,y,n,y,y&bldg2Search=n&locat1=528&locat2=#showAccess Rose Garden Parkade]. Please visit [https://www.parking.ubc.ca/index.html UBC Parking & Access Control Services] for more information on disabled parking.

Designated Parking is available on East Mall, behind Buchanan E.

'''Building and Library entrance'''<br />
From East Mall, enter the Learning Centre through the main doors. The Chapman Learning Commons as well as the entrance to the Music, Art and Architecture Library are on level 3; the entrance to Rare Books and Special Collections and University Archives is on level 1.<br>
[http://www.maps.ubc.ca/PROD/index_detail.php?show=n,n,y,n,n,n&locat1=516#showAccess Footprint map (Entrances and Accessibility Information)]

'''Elevator'''<br />
There are two good sized elevators on the lobby level (east mall entrance) that access all levels of the Learning Centre. There is an additional elevator inside the Music, Art and Architecture Library.

'''Library catalogue and computers'''<br />
There are many public computers on accessible tables in the Chapman Learning Commons and the Music, Art and Architecture Library. There are two designated disabled access computers in the main foyer on Level 2, next to Ike's Cafe. Laptop computers are also available for loan to UBC students, staff and faculty from the Information Desk on level 3. For more information please see the [http://services.library.ubc.ca/computers-technology/public-computers/ Public Computers & Software] guide.

'''Bookstacks'''<br />
Located in the Music, Art and Architecture Library, the open collections are situated on levels 3 and 4. The bookstacks can be browsed from a wheelchair; however top-shelf access requires foot-stools. If you need assistance please ask at the Research Help counter of the Information Desk on level 3. A Library staff member may be able to assist. Alternatively see the [http://services.library.ubc.ca/borrowing-services/library-cards/enhanced/ Enhanced Library Services] information page for additional options.

'''Photocopying & Printing'''<br />
There are regular photocopiers in the main foyer on level 2 and both levels of the Music, Art and Architecture Library. Printers are located on regular height tables in the main foyer, the Chapman Learning Commons and the Music, Art and Architecture Library. For more information please see the [https://services.library.ubc.ca/computers-technology/copy-print-scan/ Print, Copy, Scan] guide. If you require assistance with photocopying please see the [http://services.library.ubc.ca/borrowing-services/library-cards/enhanced/ Enhanced Library Services] information page.

'''Washrooms'''<br />
Washrooms are located on all levels near the elevators. Each washroom has a modified stall, although they are not labelled. The designated disabled washrooms on levels 3 and 4 can be accessed by contacting campus security (604-822-2222). The designated disabled washroom on level 2, which is equipped with a specialized lift and harness, can be accessed by contacting [https://students.ubc.ca/about-student-services/centre-for-accessibility Centre for Accessibility].

'''Drinking Fountains'''<br />
Accessible water fountains are located beside the washrooms on all levels of the Learning Centre.

'''Public telephones'''<br />
A standard height, public telephone is available in the lobby at the East Mall entrance, next to the elevator.

'''Other Facilities'''<br />
Classrooms on Level 1 (can be booked via [https://learningspaces.ubc.ca/find-space Classroom Services])<br>
Ike's Cafe on Level 2.<br>
Bookable Study Rooms ( can be booked via [https://libcal.library.ubc.ca/spaces Library Room Booking])

[[Category:Library Facilities]]
[[Category:IKBLC_Library]]
[[Category:Barber_Library]]

Library:Group Study Areas

2019-08-06T17:14:31Z

Yvochan: switch to LibCal

==Group Study Areas==

Please book Group Rooms for IKBLC, Koerner, Okanagan and Woodward online through the [https://libcal.library.ubc.ca/spaces Library Room Booking System].

===Asian Library===
Asian Library's two seminar rooms can be booked for group study via the circulation desk on the main floor.

===David Lam Library===
David Lam Library has group study tables on the main floor of the library, and study rooms on the upper level.

===Education Library===
Group study tables are on the main floor near the entrance and on the lower floor.

===Irving K. Barber Learning Centre===
The Learning Centre has 7 group study rooms with whiteboards on levels 1 and 2.

The Music, Art & Architecture (MAA) Library has 5 group study rooms with whiteboards on levels 3 and 4.

Please review these [http://barber.library.ubc.ca/facilities-technology/study-support/room-guidelines/ Guidelines] for booking and using the study rooms.

The MAA Library also has 3 Digital Media Rooms for groups requiring the use of multimedia equipment. For more information and guidelines visit the [https://barber.library.ubc.ca/facilities-technology/dmr Digital Media Rooms information page].

===Koerner Library (Level 1)===
Several rooms with tables and blackboards for group study are available on level one. Book these rooms for a study session online using the [https://libcal.library.ubc.ca/spaces Library Room Booking System].

===Okanagan Library===
A variety of group and individual study spaces are available on two floors at UBC Okanagan Library. For more information, visit our [http://library.ok.ubc.ca/use-the-library/library-spaces/ Library Spaces] page.

===Woodward Library===
Woodward Library has group study facilities located along the east side of the second floor of the library and in the Garden Level (basement). Book these rooms for a study session online using the [https://libcal.library.ubc.ca/spaces Library Room Booking System].

For further information about Woodward Library Group Study Rooms, call the Woodward Information Desk at: (604) 822-2883. Please review these [http://woodward.library.ubc.ca/woodward/groupstudy Guidelines] for booking and using the study rooms.

[[Category:Library_Facilities]]

Library:How to Use Library Course Reserves/Faculty

2019-06-13T16:38:24Z

Yvochan: /* Getting Started Using LOCR Standalone Site - Remove link to https://courses.library.ubc.ca/c.ZLBFBt (LOCR Sandbox site) */

==About==

===Course Reserves Overview===

UBC Library Online Course Reserves (LOCR) allows instructors to create a single list with all the course materials. You can:
* Easily add articles, books, web links and media resources or request the Library to add items via [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-1 Syllabus Service]
* Request the Library to create PDFs of book chapters or upload your own
* Get a hyperlink for the course materials that is accessible (only) to students enrolled in your course
* Reactivate readings in future terms quickly
Let us worry about copyright—we'll do the work for you.

===Adding Items to LOCR===

There are two options to put the course reserves material into LOCR:

* Use [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-1 Syllabus Service]
* Use [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-2 Self Service]

== Syllabus Service ==

The Syllabus Service offers a full-service option for providing learning content to students via Library Online Course Reserves (LOCR). It conforms with Canadian copyright law and existing UBC license agreements and policies while delivering course content in a timely manner.

=== How to submit a syllabus ===
Simply email a copy of the syllabus to '''syllabus.service@ubc.ca''' as a Word or PDF document. Okanagan faculty can submit their syllabus to '''okanagan.reserve@ubc.ca'''

A submitted syllabus needs to include the following:
* The course name and course code
* Instructor's name and contact information
* Full citations for works, including page numbers where applicable
* Loan period for physical items to be put in course reserves collection (2hr, 1 day, or 3 days)
* Request for new purchases for the Library collections (only if applicable)
Library staff will add items into LOCR, obtain reading materials, secure licences where necessary, and upload the content.

=== Processing Timelines ===
While most readings can be cleared in a matter of days, acquiring permissions from publishers can sometimes be a lengthy process. To ensure that the course material is available on the first day of class, it is recommended that instructors submit their syllabi by the following dates:
* Fall 2019 (W1 term): July 15th, 2019
* Winter 2020 (W2 term): November 15th, 2019

Instructors may continue to submit reading lists at any time. Materials will be processed on a first-come, first-served basis.<br />

Different content types have different processing timelines:

* '''Electronic article''': available immediately
* '''Print article''': 5-10 business days for articles meeting UBC's [https://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines]. It may take longer if the Library needs to obtain permission from the Copyright owner.
* '''eBook''': will be reviewed in 1-3 business days to ensure there are no access issues for students
* '''Print book''': up to 10 business days
* '''Chapter/Excerpt''': 10 business days for items meeting UBC’s [https://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines]. It may take longer for items requiring special copyright permission
* '''DVD/CD''': up to 10 business days
* '''Streaming Media''': will be reviewed in 1-3 business days
* '''Web Resources''' (e.g. Blogs, News YouTube): will be reviewed in 1-2 business days to ensure there are no copyright or access issues for students

* '''Request Purchase''': the Library will acquire a resource to add to its collection. Be sure to check [http://ubc.summon.serialssolutions.com/#!/ Summon] before submitting a request

=== Course Material is Ready ===
The requested items will be available in LOCR as a single list of all the course materials (articles, eBooks, chapter/excerpts, web pages, and media resources).

The course content will be accessible to students either through [https://courses.library.ubc.ca/ LOCR] standalone site, or via the Library Online Course Reserves (LOCR) link in the Canvas course shell.

LOCR will also generate a [https://services.library.ubc.ca/borrowing-services/using-course-reserves/#fragment-cc8b788e2107211a05cdccf71c302c69-3 direct link] to the course materials in "Instructor Mode." Instructors may share this link with students via email, blog, or LMS. The link will work only for enrolled students for that particular course.

Physical items will be placed in the course reserves collection of your preferred library branch for the duration of the course.

== Self Service ==

===Getting Started Using LOCR Standalone Site===
1. Log into [http://courses.library.ubc.ca/ LOCR] with your CWL login.

2. Under '''My Courses''' click on the desired course. This should bring up the readings for this course.

[[File:LOCR Faculty MyCourses.png|LOCR standalone my courses for faculty|link=https://wiki.ubc.ca/File:LOCR_Faculty_MyCourses.png]]

===Getting Started Using Canvas===
To see how to use Canvas and LOCR, please go to: http://lthub.ubc.ca/guides/canvas/library-online-course-reserves-locr-for-canvas/

=== Add Items to Your Course Reserves ===
# Click on the '''Add Reserve Items''' tab<br/>
# Choose the appropriate content type<br/>
# Fill out the search form. For items that may have multiple versions, editions, or translations, try to provide more precise information such as a DOI, ISBN, or Call Number.<br/>
# Scroll through the results list and click on the '''Select''' button. You can use the '''View''' button to verify if the item is the one you want before you select it.<br/>
# Use the Submit Item screen to verify or edit item bibliographic details and click on the '''Submit Item''' button. You can set individual item dates if you want to delay the release or expire an item within your default course dates. You can also indicate if an item is a required reading, set loan periods for physical items, and, if you scroll down, you can toggle the notes field to write notes to your students or add descriptive tags (e.g. Week 01, Unit B). <br/>
# If you cannot locate your item, click on '''Restart Your Search''' to try again. You can also click on '''Enter your request manually here''' to type in information yourself. For fastest turnaround, please provide as much detail as possible. <br/>

===Import Items from Previous Courses or Other Course Sections===

If you have used electronic course reserves for another course, you can quickly import all your readings into a new course section. Go to your target course and go to the Add Reserve Items tab. Your previous and current courses will be listed at the bottom of the page. You can copy the entire list of course readings or select individual items to import. Please note that physical items such as books and PDFs requiring copyright clearance will need to be reprocessed.

[[File:LOCR-Import.fw.png|LOCR - quickly import all your readings into a new course sections]]

===Content Types===

There are eight options when adding materials to your course reserves. Each icon leads to a streamlined form for adding items to your course reserves.<br />

*[[File:LOCR Article Icon Image.png|71pxlleft|LOCR Article Icon Image]] Search the Library’s online journals for articles to add to your course reserves. Articles are available instantly for your students.

 
 
* [[File:LOCR Book Icon Image.png|71pxlleft|LOCR Book Icon Image]] Search the Library’s books and ebooks. Ebooks will be reviewed within 1-3 business days to ensure that there are no access issues for your students. Print books may take up to 10 business days<br />

 
 
* [[File:LOCR ChapterExcerpt Icon Image.png|71pxlleft|LOCR ChapterExcerpt Icon Image]] Search the Library’s book collection and request a chapter or page range be digitized and uploaded for your course. Requests meeting UBC’s [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines] will be scanned and released within 10 business days. It may take longer for items requiring special copyright permission

 
 
* [[File:LOCR Media Icon Image.png|71pxlleft|LOCR Media Icon Image]] Search the library’s media collection including DVDs, CDs and streaming media. DVDs and CDs may take up to 10 work days to process depending on the time of year and branch. Streaming media requests will be reviewed within 1-3 business days to ensure that there are no access issues for your students.<br />

 
 
* [[File:LOCR Request Purchase Icon Image.png|71pxlleft|LOCR Request Purchase Icon Image]] Allows you to submit a purchase request for the Library to acquire a resource to add to its collection. Be sure to check [http://ubc.summon.serialssolutions.com/ Summon] before submitting a request.<br />

 
 
* [[File:LOCR Web Resources Icon Image.png|71pxlleft|LOCR Web Resources Icon Image]] Add a web resource such as a news story, YouTube video, or blog post. New requests will be reviewed within 1-2 business days to ensure that there are no copyright or access issues for your students.<br />

 
 
* [[File:LOCR PDF Upload Icon Image.png|71pxlleft|LOCR PDF Upload Icon Image]] Upload a PDF that you already have for expedited copyright review. Files that meet UBC’s [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing guidelines] will be reviewed within 5 business days but may take up to 10 business days during busy periods such as the start of term. Any file that does not meet Fair Dealing requirements will require special copyright permission that could take longer.<br />

 
 
* [[File:LOCR Physical Item Icon Image.png|71pxlleft|LOCR Physical Item Icon Image]] Submit a request to place an object (e.g. geological samples) or a personal copy of a book on physical reserves.<br /><br />
<br />

==More Features==

===Share a Link to your Course Reserves===
Each course has its own PURL, or Permanent URL, at the top of the page that you can share with your students. Items also have their own direct PURL. You can publicly share these Permanent URLs with your students. PURLs will not work for anyone who is not enrolled in your course. Please note, these PURLS will first prompt your students to log in with their CWL

===Search or Organize your Item List===

Use the search box above your readings to quickly locate items. The search box will quickly filter down to the exact item you need. You can search by Title, Author or tag. Organize your reading list with the drag and drop feature. Students have the option to sort their reading list alphabetically.

===Edit or Delete an Item===

To edit an item, click on the title or the [[File:EditButton.png|Edit button on LOCR]]. This will bring up an edit item box with the following forms:
* '''Required Information:''' This will display and allow you to edit title, authors or pages.
* '''Optional Information:''' This will display and allow you to edit additional bibliographic information such as publisher.
* '''Notes & Tags:''' You can add or delete notes for your students, notes for library staff and tags to describe items.
* '''Item Views:''' You can check to see if your students have clicked on an item through the course reserves system. Please note that if students access readings externally from the system, this will not be tracked.
* '''Item History:''' You can review the processing history of your item.
* '''Request Options:''' You can change item availability dates, indicate if an item is required, and, for items on physical reserve, change loan periods.

You must click '''Save Changes''' when you are done.
<br />
If you wish to delete an item from your reading list, click on [[File:Deletebutton.png|Delete button in LOCR]].
<br />

===Status Messages===

Instructors can review the current status for items in the Reading List. The system now has nearly 30 statuses such as Awaiting Recall and Scanning Library Copy so you can see exactly what work is being done on your behalf. If you have any questions about an item status, please contact your [http://wiki.ubc.ca/Library:Course_Reserves_Contacts course reserves branch] for assistance.

===See the Student View===

You can switch to Student Mode at the top left to verify how students see items on course reserve. Items are only visible to students after they are made available.

==Troubleshooting and FAQ==

===Troubleshooting===

====Getting Help with Library Course Reserves====

LOCR support is provided by [http://wiki.ubc.ca/Library:Course_Reserves_Contacts your department's Library branch]. If you do not know your branch, there is a “Need Help” tab inside of LOCR which will list your support branch

====Error Messages====

If you or your students encounter any errors accessing a library resource, it is possible that an electronic resource is unavailable. Please [http://wiki.ubc.ca/Library:Course_Reserves_Contacts contact your Library Course Reserve branch immediately] for assistance.

====Change Default Course Dates====

The default course dates in LOCR are adjusted from the course dates in the Student Information System. LOCR adjusts these dates to make items available two weeks prior to the start date of your course section and thirty days after the end of the term of instruction. Please note that the Library and the Rights and Permissions Office currently do not support 'Continuous' courses - all courses need to have a Start Date and an End Date. If you need to change the start and end dates of your course, please follow the instructions below.

=====Canvas=====

Please note that for LOCR courses to be accessible, the associated Canvas courses require an end date, normally drawn automatically from the course's term (e.g. 2018W1, 2018W2, etc.). If your course is associated to the correct term, then this requirement will be satisfied and the LOCR course will closed off 8 weeks after the last day of class for the term. You can check the term your course is associated to by accessing the course settings page as shown in the screenshot below:

[[File:Canvas_Course_Term_Association_Setting.JPG|400px|thumb|center|Screenshot of Canvas Course Settings page showing the Term Association setting]]

Alternatively, LOCR will also accept a custom course end date specified by checking '''"Students can only participate in the course between these dates'''" and filling out the custom start and end date fields seen in the course settings.
[[File:Canvas-custom-dates.jpg|canvas custom dates|center]]

More information about these settings '''[https://community.canvaslms.com/docs/DOC-12907-415257088 is found in the Canvas guides]'''. Without a term association end date or custom end date, LOCR will assume the course has finished and prevent students and instructors from accessing the associated LOCR site for the course.

Please note that changes to start and end dates after course materials have already been requested in LOCR will impact any copyright material that has been licensed by the Permissions Office.

====Adding new students, TAs, or instructors====

LOCR communicates with Connect to ensure that all students, TAs, and instructors have access to course readings. Students will automatically be added to your course upon enrollment. If you have just added an individual, please allow the system to update over night.

If you are not teaching a course in Connect, [http://lthub.ubc.ca/support/instructional-units/ contact your support person] and request access for secondary instructors, TAs, and other support staff via the '''Manage User Enrolments (CTC3)''' tool (refer to the screenshot below). To locate your contact, please visit the following [http://lthub.ubc.ca/support/instructional-units/ list of Instructional Support Units].

[[File:Manage User Enrolments CTC3.fw.png|300px|thumb|center|Manage User Enrolments (CTC3) in Connect]]

<br />
'''Note: Adding new students, TAs, or instructors in Canvas is still to be determined.'''

'''Note: Instructions on if your course reserves do not appear or are broken in Canvas is still to be determined.'''

====Course Reserves does not appear or broken in my course in Canvas?====

'''~Coming Soon~'''

====My course was recently copied into a new course shell but my course reserves are missing====

LOCR operates completely separately from Canvas and your course reserves will not automatically carry over. If you have already entered your items, you can easily import them into your new course using the [http://wiki.ubc.ca/Library:How_to_Use_Library_Course_Reserves_in_Connect/Faculty#Import_Items_from_Previous_Courses_or_Other_Course_Sections instructions for copying items from previous courses]. Please note that Book, DVD/CD and PDF items will need to be reprocessed by library staff before they are released to your students.

===Frequently Asked Questions===

====Why do I need to log into LOCR?====

LOCR verifies that students are properly enrolled in your course. By restricting access to registered students, we can provide better and more targeted services such as providing access to licensed library resources and PDFs created from print materials under [http://copyright.ubc.ca/requirements/fair-dealing/ Fair Dealing].

====My students cannot see course reserves items but I can====

Items will only be visible to students after they are available. If an item is still being processed, it will not be visible to students. Students will not be able to access items until the term begins. If you have changed the default availability of an item, it will not be visible to students until the date you selected for an item and you can change this by [http://wiki.ubc.ca/Library:How_to_Use_Library_Course_Reserves_in_Connect#Edit_or_Delete_an_Item editing item information].

====Can I post my lecture slides, notes or handouts in Library Course Reserves?====

We currently do not accept PDFs of lecture slides, notes or handouts. You should post these types of files directly within your course site in the learning management system. If you require assistance checking or clearing permissions related to lecture notes, slides or handouts, please contact [mailto:copyright.services@ubc.ca copyright.services@ubc.ca]

====The Add Reserve Items and Help tabs won't work. What do I do?====

Some early versions of browsers are not supported. If you are experiencing problems we recommend that you switch to a secondary browser such as [https://www.google.com/intl/en/chrome/browser/ Google Chrome] or [http://www.mozilla.org/en-US/firefox/new/ Mozilla Firefox].

====My non-credit or workshop course does not appear in my Courses under the Library tab====

Please note that we do not currently support non-credit or workshop courses. If you have non-UBC participants or auditors, they will not have access to Library resources and should locate items through their local library.

[[Category:Borrowing Services]]
[[Category:Teaching and Learning]]

Library:Circle/Approve Reject or Edit a Submission

2019-05-01T17:30:07Z

Yvochan:

<div align="right">

{| class="wikitable"
|-
! [[File:079620-blue-white-pearl-icon-business-printer.png|x75px|Tip]]
Print me
|-
| [http://wiki.ubc.ca/index.php?title=Library:/Circle/Approve_Reject_or_Edit_a_Submission&printable=yes Print this page]
|}
</div>

=Summary=
The following instructions will guide Editors through the process of approving, rejecting, or editing items submitted to [http://circle.ubc.ca cIRcle, UBC's digital repository]. This process provides a level of quality control for cIRcle items, to identify and fix incorrect or incomplete submissions, before the material is permanently added to cIRcle's repository.
<br/>

<br />
{| class="wikitable"
|-
|style="border-right: hidden; border-width: 1px"|
[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||
'''Communities and Collections:''' <br />
cIRcle content is organized around '''communities''' and '''collections'''. Communities are UBC departments, labs, research centres, schools, and other administrative units. Each community contains one or more collections of submitted items.<br />
* Each item is assigned to a specific collection when it is submitted, though it can be linked to additional collections later. For information on how to link items from one collection to another, visit our guide to [[Library:Circle/Mapping_Items_in_cIRcle_Collections|Mapping Items in cIRcle Collections.]]
|}

<br />

=Approving, Rejecting, and Editing Submissions=
This guide is intended for individuals who have been assigned as an Editor to a collection by a [http://circle.sites.olt.ubc.ca/faq/#What_are_the_functions_of_a_collection_administrator_in_a_cIRcle_community.3F Collection Administrator]. The people responsible for this step are able to edit the metadata of incoming submissions, and then accept or reject them. The ability to edit metadata is what distinguishes the Editor role from the Reviewer role. For this reason, most collections in cIRcle will have an assigned Editor rather than a Reviewer. A collection may be assigned to more than one Editor. Please contact [mailto:ubc-circle@lists.ubc.ca?Subject=Assigned%20Roles%20Question the cIRcle Office] if you have any questions regarding the roles and/or need to acquire permission to Edit a record in cIRcle.
<br />
==Login==
On the cIRcle homepage at [http://circle.ubc.ca circle.ubc.ca], look at the buttons under the main menu on the banner. Under “Submissions” choose “Login”.

<br/>[[File:Screen_shot_login.png|500px|link=http://wiki.ubc.ca/File:Screen_shot_login.png|Login from the cIRcle homepage]]<br style="clear: both" /> </br>

===Choose a login method===

Login to cIRcle with either your UBC Campus Wide Login (CWL) account or your cIRcle login.

{| class="wikitable"
|-
|style="border-right: hidden; border-width: 1px"|
[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||
'''Tip! '''If you have not signed up for a cIRcle login, please register here: https://circle.ubc.ca/register
|}

[[File:3 2015 thesis login method.png|500px|link=http://wiki.ubc.ca/File:3_2015_thesis_login_method.png|Choose a method to login to cIRcle]]
<br style="clear: both" /> <br/>

==Submissions==

Now that you have logged in, you will have new menu options on the home page. To start a new submission, look at the left-hand menu for "My Account" and choose "'''Submissions'''". This new menu item will take you to your “Submissions & workflow tasks” page.

[[File:4 2015 thesis submissions.png|500px|link=http://wiki.ubc.ca/File:4_2015_thesis_submissions.png|Start your submission]]

<br style="clear: both" />

==Claim a Task==
The Submissions displays two queues: '''Tasks you own''', for items you've already claimed, and '''Tasks in the pool''', which are waiting to be claimed by an Editor. Click on the appropriate '''task''' (aka submission) that you need to approve, reject or edit before it can be archived in cIRcle.<br />

[[File:2015 12 09 Claim task.JPG|500px|link=http://wiki.ubc.ca/File:2015_12_09_Claim_task.JPG|Claim task]]
<br style="clear: both" />

==Take Task==
On the individual task page, click '''Take task''' in order to claim responsibility for reviewing that item.
[[File:2015-12-09 Take Task.JPG|500px|link=http://wiki.ubc.ca/File:2015-12-09_Take_Task.JPG|Take task]]<br />
<br style="clear: both"/>
''[[#top|back to top]]''<br/>

==Task Actions==
Once you have claimed a task, you will have the option to approve, reject, or edit the item. You may also choose "cancel" if you wish to leave the task for another time. Click on the '''"Edit Metadata"''' to review the submission and determine whether it can be approved or rejected. This gives you the opportunity to make sure that the correct file was been submitted with an appropriate [http://wiki.ubc.ca/Library:Circle/File_Naming_Conventions file name], and that the proper metadata has been supplied. <br/>

Once you have reviewed the metadata you will be returned to this screen for the final step in the approval process.<br />
<br/>
[[File:2015-12-09 Actions.JPG|500px|link=http://wiki.ubc.ca/File:2015-12-09_Actions.JPG|task actionsActions]]<br />
<br style="clear: both" /><br />
=== Edit Metadata ===
Select this action if you wish to modify the metadata supplied by the item's submitter. You will have several screens with metadata fields; you may edit or add new information to any or all of these fields. <br />

{| class="wikitable"
|-
|style="border-right: hidden; border-width: 1px"|
[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||
'''Tip!''' You can navigate between screens using the four buttons at the top of each screen '''Describe''', '''Upload''', '''Review''' or by using the buttons labeled '''Next''', '''Previous''', or '''Save and Exit''' at the bottom of each screen. Once you have made all necessary changes, you can click on '''Complete submission''' to archive the item or send it on to the Final Editor.<br />
[[File:2013-03-25 MetaEdit Navigation.png|500px|link=http://wiki.ubc.ca/images/8/8a/2013-03-25_MetaEdit_Navigation.png|Navigation options at the top of each screen.]]
|}
<br style="clear: both" /> <br/>
* In the screenshots below, the example submission included an erroneous issue date--it was not originally issued (published or distributed) on July 1, 1867. These fields can be replaced with the correct date of March 22, 2013, which is when the example file was actually made available. <br />

[[File:2013-03-25 MetaEdit date.png|500px|link=http://wiki.ubc.ca/images/a/a9/2013-03-25_MetaEdit_date.png|Metadata Editing Screen]]
<br style="clear: both" /> <br/>

On the '''Review''' screen, click '''Complete Submission''' to save your changes and archive the item or, if there is a Final Editor, the item will go to the next review pool prior to being archived. Once you have clicked on '''Complete Submission''' you will be returned to the Task actions page. <br />
* As you can see, the Review screen shows the revised issue date.

[[File:2013-03-25 MetaEdit complete.png|500px|link=http://wiki.ubc.ca/images/a/a9/2013-03-25_MetaEdit_date.png|metadata review screen]]<br/>
<br style="clear: both" /><br/>
<br />

{| class="wikitable"
|-
|style="border-right: hidden; border-width: 1px"|
[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||
'''Tip!''' Good metadata is essential for providing access to cIRcle content. By ensuring that items in the Collection have useful metadata--subject keywords, Series/Report numbers, affiliation, etc--you allow potential users to find those items through cIRcle's search feature as well as other search engines like Google Scholar.
|}
<br />

===Approve Item===
If you have reviewed the item and decided that it is ready to be added to the Collection, select '''"Approve Item"'''. The item will immediately be archived in cIRcle. You will receive an email notification with a permanent link to the item. No further action is required. <br />
<br />

===Reject Item===
If there are problems with the submission that you cannot fix by editing the metadata, the item can be returned to the submitter by clicking on '''Reject Item'''. You will be asked to enter an explanation for why the item was rejected. If appropriate, include any changes which the submitter needs to make in order for the item to be approved.<br />

[[File:2015-12-09 Reject Item.JPG|500px|link=http://wiki.ubc.ca/File:2015-12-09_Reject_Item.JPG|Reject item]]
<br style="clear: both" /><br /><br />
Once you have rejected an item, it will no longer appear on your "Submissions & workflow" screen. It will instead be returned to the submitter's workflow for editing and re-submission.<br />
<br />

{| class="wikitable"
|-
|style="border-right: hidden; border-width: 1px"|
[[File:079575-blue-white-pearl-icon-business-light-on.png|x100px|Tip]]
||
'''Tip!''' Clicking '''Cancel''' will return you to the ''Submissions & workflow'' page. The task will remain assigned to you, and will not be available to other Editors or users. You can return to the task at any time to complete the review process.
|}
<br style="clear: both" /> <br/>

''[[#top|back to top]]''<br/>

== Conclusion ==
You have completed your review of a cIRcle submission. The item has either been permanently archived in cIRcle, returned to the submitter for further editing, claimed for your personal task queue, or returned to the task pool for later review.<br />
<br />
If you have any questions or feedback regarding the review process, please [mailto:ubc-circle@lists.ubc.ca?Subject=Submission%20Approval%20Question contact contact cIRcle] or [http://circle.ubc.ca visit our website].

=References=
<references/>

[[Category:Circle]]

Yvochan:

{| class="alignleft" style="width: 95.4212%; border-collapse: collapse; border-style: none"
|- style="height: 266px"
| style="width: 65.6978%; vertical-align: top; height: 98px" |
Thanks to a generous donation from [https://www.tomleemusic.ca/ Tom Lee Music], Yamaha electric pianos are available to UBC card holders in these Library branches:
* [http://hours.library.ubc.ca/#view-davidlam David Lam Library]
* [http://hours.library.ubc.ca/#view-ikblc Irving K Barber Learning Centre]
* [http://hours.library.ubc.ca/#view-koerner Koerner Library]
* [http://hours.library.ubc.ca/#view-library Music, Art & Architecture Library]
* [http://hours.library.ubc.ca/#view-woodward Woodward Library]
----
'''Use Guidelines'''
* The Library Yamaha headphones have been expressly designed to function with the piano and inhibit sound transference into the library. To maintain appropriate sound conditions in our research environments, the pianos must be used with these headphones and the headphones must be worn at all times.
* '''Please keep drinks and food away from the piano.'''
----
'''Access'''
* Headphones are available at the Circulation Desk for 2 hour loan (no renewals).
* Make sure the piano is plugged in.
* Plug the headphones into the headphones jack ï¿½ located under the keyboard on the left hand side of the piano.
* Turn the power switch on - located to right of the keyboard.
* Adjust the volume - located beside the headphones jack.
* Turn the piano off when done and return the headphones to the Circulation Desk.
| style="width: 166.844%; height: 98px; text-align: right; vertical-align: top" |
[[File:Piano-262x300.png|Library Pianos]]
|}