{| class="wikitable"
|-
! Field !! Field Definition !! Required / optional !! Public / hidden !! Usage notes !! Permission Level !! Controlled vocabulary menu options !! Browsable? !! Searchable?
|-
| Title || What the resource is commonly called || Required || Public || Use for the official, published version of the title. For a title that isn't official, but is common (aka), use the Alternate Title field. DO NOT include platform name, unless disambiguating databases with same name available on multiple platforms, e.g. Medline (OvidSP), Medline (EBSCO) || || || Y || Y
|-
| Alternate Title || Previous title or common variant on resource title || Optional || Public (full display) || Use for title changes or titles also known as. DO NOT use for common misspellings; use Common Misspellings field. DO NOT use for platform (e.g. EBSCO); use interface field instead || || || N || Y
|-
| Common Misspellings and Alternate Spellings || Not displayed, but helpful for searching || Optional || Hidden || Example: "PsychINFO," a frequent misspelling of PsycINFO This field is keyword searchable rather than phrase searchable, so there is no need to separate with commas, semi-colons, etc. || || || N || Y
|-
| Access URL || The link used to locate the resource || Required || Public || EZproxy only for commercial sources || eR only || || N || N
|-
| Alternate URL || For cases when another access URL is required || Optional || Public || Used only for rare exceptions, for instance, with Globe & Mail, which has separate URLs for off campus and campus access. Alternate URL has to be manually entered by eR staff. || eR only || || N || N
|-
| Access instructions || Further information that user may require to connect to resource || Optional || Public || For details such as concurrent seats; browser restrictions; further ID/PW requirement. Can include links and other formatting (uses WYSIWYG editor). || || || N || N
|-
| Mobile URL || The link used to locate the resource on a mobile device || Optional || Public (full display) || || eR only || || N || N
|-
| Mobile Access Instructions || Further information that user may require to connect to resource on mobile device || Optional || Public (full display) || Can include links and other formatting (uses WYSIWYG editor). || || || N || N
|-
| Brief description || Succinct, general write up about resource and its contents, limited to 220 characters || Required || Public || DO NOT exceed 220 character limit (2 - 3 lines of text) || || || N || Y
|-
| Description || Fuller, more detailed write up about resource and its contents || Required (Optional during transition) || Public (full display) || Use this field for further elaboration about the resource, and details such as equivalent print coverage, update frequency. Can include links and other formatting (uses WYSIWYG editor). || || || N || Y
|-
| Date coverage || Time period referred to by resource and its contents, for example: journal indexing coverage dates || Optional || Public (full display) || Example: 1949 - present DO NOT confuse with update frequency (quarterly, monthly, daily) of the resource. Include update frequency in Description. || || || N || N
|-
| How to use || Further information to guide user in use of resource Link out to sources such as UBC Wiki, vendor-provided or other university-provided tutorials and instructional materials || Optional || Public (full display) || Can include links and other formatting (uses WYSIWYG editor). || || || N || N
|-
| Formats || Medium or form of the resource contents || Optional || Public (full display) || Controlled vocabulary maintained by eR. ColdFusion had both format & type, which was deemed confusing. Therefore one field to be called format. Not to be confused with genres, or subjects/disciplines. Use tags for materials such as "book reviews," "legal information," etc. Guideline: If a format has broad, multidisciplinary application, but is specialized enough not to generate an overwhelming number of results, then it has been included in the Formats listing. || || Audio E-Books Gov Docs Images Maps Newspapers Primary Sources Statistics & Data Theses & Dissertations Video || N || Y
|-
| Subjects || || Required (Optional during transition) || Public (full display) || Controlled vocabulary. Same as secondary subjects used for Research Guides. List controlled by LTK administrators. Note: A browse listing for a particular subject will not bring up resources for which the General category has been applied. Instead, there will be an automatic suggestion that users also try searching General databases. || || || Y || Y
|-
|Branches || || || || || || || Y (on admin end) || N
|-
| Full-text? || Indicates whether or to what degree full text is available in the resource itself || Required || Public || Possible values are Yes, No, and Partial. Useful as an indication to user of level of convenience in getting to the full text content. Although we're saying full TEXT, we mean the full item itself (whether photo, video, etc.) itself. || || Y N Partial || N || N
|-
| EZproxy - checkbox || Indicates if the EZproxy prefix should be used with the Access URL || Required || Hidden || If checked, EZproxy prefix is prepended. Default set to checked. || eR only || || N || N
|-
| Open Access - checkbox || Designates freely-available resource || Optional || Public || || || || N || Y
|-
| Trial - checkbox || Designates trial period offered by vendor || Optional || Public || Trial considered "new" if resource page has been activated within last 60 days || || || Y || N
|-
| Canadian - checkbox || Denotes exclusively Canadian content || Optional || Public || Use for exclusively Canadian content, since so many of our resources offer partial Canadian content. || || || N || Y
|-
| Interface || Name of the system/infrastructure that contains and organizes resource contents || Optional || Hidden || Controlled vocabulary maintained by eR || || examples: OvidSP EBSCOhost || N || Y
|-
| Consortium || Name of collective or "buying club" through which resource is acquired || Optional || Hidden || Controlled vocabulary maintained by eR || || examples: eHLbc ELN COPPUL CRKN CRL NELLCO || N || Y
|-
| Funding Notes || Acknowledgment of external (i.e. non UBC Library) funding source for resource || Optional || Public (full display) || Gives credit to those who help fund a resource. || || || N || N
|-
| Permitted Use URL || URL for page in Licenses Database with the license information for this resource || Required || Public || Public brief display will include a pop-up box with the main 4 permitted uses. || eR only || || N || N
|-
| Owner || Subject librarian responsible for creation and maintenance of resource page. Link to email page in Employee Directory for the librarian (e.g. http://directory.library.ubc.ca/people/email/529) will be displayed after the "How to Use" content. || Required || Public (full display) || Note: a required field b/c eResources unit needs to be able to contact appropriate librarian for questions re: updates, etc. || || Based on directory || Y (on admin end) || N
|-
| Publish - checkbox || Indicates if eR has approved this resource to be displayed to the public. If checked, resource page will be displayed to public. || Optional || Hidden || || eR only || || N || N
|}

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[[Category:UBC_Library_Internal]]

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