Library:Scholarly Communications/Steering Committee

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UBC Scholarly Communications Steering Committee

In September 2010, David Farrar, Provost and VP Academic established a campus-wide Scholarly Communications Steering Committee co-chaired by Ingrid Parent, University Librarian and Wes Pue, Vice Provost and Associate VP Academic Resources.

The purpose of the committee is to create a wider forum for discussion and consideration of changes to the system of scholarship and to recommend action on sustainability of current economic models of scholarship, public access to tax-payer funded research, issues surrounding copyright and author rights in the digital age, mechanisms and support to manage new scholarly distribution and information dissemination models such as digital repositories, open access, and other connected movements such as open data, open content, open science, and open education.

The committee is intended to advise and recommend a course of action to Provost and Vice President Academic, UBC Vancouver and Provost and Vice Principal Academic and Research, UBC Okanagan.


Scholarly Communications Steering Committee: Terms of Reference

(The Committee is currently inactive pending a review and renewal of its terms. Revised February 7, 2018)

Definition

“Scholarly communications” considers transformative changes to the system of scholarship and the processes by which scholarship is produced, funded, managed, and disseminated.

Purpose of the Committee

To create a wider forum for discussion and consideration of changes to the system of scholarship and to recommend action on sustainability of current economic models of scholarship, public access to tax-payer funded research, issues surrounding copyright and author rights in the digital age, mechanisms and support to manage new scholarly distribution and information dissemination models such as digital repositories, open access, and other connected movements such as open data, open content, open science, and open education.

The committee is intended to advise and recommend a course of action to Provost and Vice President Academic, UBC Vancouver and Provost and Vice Principal Academic and Research, UBC Okanagan.

The membership should also reflect UBC’s commitment to developing a campus strategy for enhancing UBC’s scholarly communications on global issues, increasing the quality and impact of UBC’s research and scholarship, supporting mechanisms to enhance knowledge exchange and mobilization, and supporting making UBC’s research open and accessible, as stated in the UBC Strategic Plan. The members should provide UBC leadership with insight into issues of importance in this arena and be able to speak on behalf of the constituents they represent.

Membership

Formerly the Committee consisted of the following composition:

Members by representation:

  • University Librarian (co-chair)
  • Provost and Vice Principal Academic and Research, UBC Okanagan (co chair)
  • Office of the VP Research
  • Senior Advisor and Academic Director, Centre for Teaching, Learning & Technology:
  • Director, School of Library, Archival & Information Studies
  • Director, UBC Press
  • Director, Library Digital Initiatives
  • Scholarly Communications Coordinator
  • cIRcle Coordinator
  • 14 Faculty representatives from across the faculties and colleges
  • UBC undergraduate student
  • UBC graduate Student
  • Representative, Senior Appointments Committee
  • Representative, UBC Okanagan

It is understood that such a broad Committee would not be able to represent all UBC interests and that sub-committees with other membership will be required to inform specific programs or projects and carry out activities at the direction of the Steering Committee.

Role of Committee Members

In general terms, the Steering Committee members should be prepared to share their expertise and judgment to advise the University through appropriate venues on University direction on open access, new models of scholarship, digital repositories, and copyright and author rights in the digital age.

For committee members, specific contributions include:

  • sharing knowledge about UBC activities and priorities;
  • highlighting issues of concerns expressed by groups represented;
  • identifying opportunities for prioritization and collaboration;
  • providing advice on engagement processes;
  • facilitating and/or supporting UBC connections and partnerships
  • engaging in a wide range of discussions and making informed recommendations as to the University’s service priorities and support for UBC’s scholarship.

The Co-Chairs of the Committee will ensure

  • All members’ diverse experiences and perspectives are treated respectfully;
  • The Committee members’ time is respected and only issues of strategic significance are brought to their attention for comment;
  • Working groups will be expected to address the priorities identified or recommendations made by the Committee as high priority mandates, and/or undertake the investigation or further study of issues identified as priority activities.

Frequency of Meetings

It is recommended that the meetings be scheduled twice a year and that the duration be 2-4 hours, depending on the agenda. An occasional special meeting may be called to support long-term planning.

It is expected that working groups will meet more frequently and report their activities to the Steering Committee.