Documentation:LTHub/CanvasResourceforISS/LTPS

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UBC’s Learning Tools Provisioning Service (LTPS) web application is now available for Canvas. The LTPS can be accessed here.

The LTPS enables Instructional Support Staff to make changes to user enrolments (through the Manage User Enrolments tool) and to make changes to course sections and links for credit courses (through the Manage Sections and Links tool). Both uses of the tool are discussed in detail below.

Please note that this LTPS release is still under development. If you have suggestions for the next version of the LTPS, please send your feedback to the LT Hub.

1 | August 2018 LTPS release

An updated version of the LTPS was released on August 12, 2018. Several new functionalities are available:

ISS now have the ability to add users as TAs or instructors to Canvas courses on a temporary basis. Instructor and TA roles added through the LTPS will be removed after 2 weeks and be resynchronized with the SIS. ISS can now add or edit user enrolments for all courses that are not linked to the SIS. Any roles can be chosen, and ISS will not need to provide a reason for the role assignment or change.

Previously, users had to have logged into Canvas in order for ISS to add them to a course through the LTPS. It is no longer necessary for users to have logged in to be added to a course.

2 | Manage User Enrolments Overview

The Manage User Enrolments (MUE) tool allows instructional support staff to enroll users in courses and edit users’ Canvas roles:

  • Enrolling a user: This function allows you to manually enroll users in a course. The Canvas roles available during each manual enrolment will depend on the reason that you choose for manually enrolling a user in a course.
  • Editing existing user roles: This function allows you to change an existing user’s role in Canvas. This is used when a user’s role should be different from the role assigned due to the SIS. Changes made in the SIS will be reflected in Canvas automatically unless the MUE was used to manually manage the role.

3 | Manage Sections and Links Overview

The Manage Sections and Links (MSL) tool allows users to create and manage Canvas course sections (either linked with the SIS or not):

  • Creating a course section: The Create function allows you to create SIS-linked and non-linked course sections in a Canvas course. It may be necessary to manually create course sections in order to give users different start/end dates to a course or to create a section linked to the SIS for courses that were not created by the Mass Course Creation.
  • Editing a course section: The Edit function can be used to change the name of a section in a Canvas course or to change the start/end date that the course will be available to students.
  • Moving/cross-listing a course section: The Move function can be used to cross-list course sections by migrating enrolments from one Canvas course to another Canvas course.
  • Deleting a course section: The Delete function can be used to delete a course section that is no longer needed. This may be necessary if a section was created by mistake or if a course is no longer offered.

3 | What you should know about the LTPS Overview

  • Only users with the role ISS (at the subaccount level) or Course ISS (at the course level) have access to the LTPS. Courses that you do not have administrative access to will not appear in your course search results. For example, if you are an ISS in the Faculty of Arts subaccount, you will have access to all arts courses and will be able to search for (and make changes to) any courses within that subaccount. If you are enrolled in one Canvas course as a Course ISS, you will only be able to retrieve that one course in your search results.
  • Once a course section has been created, you can’t modify it to link or unlink it with the SIS. If the course section needs to be linked/unlinked, it will need to be deleted and recreated.
  • The current version of the LTPS allows you to make changes to only one course at a time. This may change in future versions.
  • Requests related to extending access to a course for standing deferred students should be submitted to LT Hub.