Documentation:UBC Blogs/FAQ

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Most of this content was originally created by Jim Groom at the University Mary Washington. The content is distributed under the Creative Commons Attribution-Share Alike 3.0 Unported License.

What is WordPress?

WordPress is a state-of-the-art semantic personal publishing platform with a focus on aesthetics, web standards, and usability. Often associated with a blog, WordPress is much more than a blog- it is a simple and easy-to-use web publishing platform that can allow you to build a web presence with little or no fuss!

UBC Blogs is running a WordPress Multi-user installation which allows the UBC community to quickly sign up for and customize their own web publishing space. By extension, each member of the community can create as many distinct spaces as they like and begin experimenting with this space for teaching and learning. See the "Ten ideas for using UBC Blogs" page for examples of how others have used WordPress at UBC.

How do I get a blog on UBC Blogs?

To setup a blog on UBC Blogs you will need a valid CWL account. Go to the sign-up page which will redirect you to CWL authentication once authorized you will be directed to the blogs sign up page. Enter a username and e-mail address. From here you can either choose to be a UBC Blog account holder or choose to activate a blog by choosing "Gimme a blog!".

How do I just get a username?

To just get a username on UBC Blogs you will need a valid CWL account if you have this go to the sign-up page which will redirect you to CWL authentication once authorized you will be directed to the blogs sign up page. Enter a username and e-mail address. From here you can either choose to be a UBC Blog account holder or choose to activate a blog by choosing "Just a username please".

Once I have a blog, where and how do I log in?

First things first, where is your blog? Your individual blogs should be located at the address you specified on UBC Blogs. Your initial blog address is determined by the folder you choose when creating your blog. For example, if the folder you chose is "myblog" your blog address will be:

http://blogs.ubc.ca/myblog/wp-login.php

To access the administrative back-end of your blog, you should see a login link on the main page. If you do not see this link, for whatever reason, enter the following line to the end of your url address: "/wp-admin" (no quotes) - the address should look like the following:

http://blogs.ubc.ca/myblog/wp-admin

Alternatively you could enter the main UBC Blogs login page which will redirect you to the UBC Blogs home, you will then have to select your blog from the Dashboard (top left under "Blogs").

How do I change my password?

Once you sign up for a blog, it's a good idea to change your password first thing. To do this, go to the Users tab in the administrative backend and click on the Your Profile subtab. From here you can enter your personal information and change your password at the bottom of this page.

500px-Change password.png


How do I change my blog title?

To change the title of your blog go to the Settings tab in the administrative back-end and you will see a field for blog title as well as a field for the site tagline, which is a space for a brief description of your site. Just type in a new title or tagline and save the changes.

How do I make my blog look different?

You can change the look and feel of your blog using the Design tab. When you click on the Design tab you'll notice you have over 90 themes for your site to choose from.

How do I deal with issues of privacy?

Privacy at UBC Blogs is a major concern, and it is important to realize from the start that the spaces you create here are, by default, open and accessible to the general public. You can password protect individual pages and posts (learn more [#How_do_I_password_protect_a_page_or_post.3F here]), as well as select more granular privacy settings for your entire blog or website.

To make your blog or site private, go to the Settings tab and click on the Privacy subtab. From here, click on one of the the five options for controlling external access to your space, each of which is detailed in the image below. It is important to keep in mind, however, that if you restrict your privacy settings to members of the UBC Blogs community, registered users, or administrator only.

How do I password protect a page or post?

Password protecting a post or page is quite simple. All you need to do is look for “post password” or “page password” in the “Advanced Options” section and enter a value into the text field. This value can be whatever you want it to be, but if you want others to see what is in this page or post, you will have to share the password with them.

What's the difference between writing a post and writing a page?

This is an important terminological/conceptual distinction to grasp, as posts and pages serve radically different functions. A post is an article that shows up in the chronology of your blog. In other words, posts appear in your blog, most recent at the top of the page.

A page is what most folks may be more familiar with. This is a static space that is not part of the chronological logic (try saying that five times fast) of the blog. A page sits outside of this inverted time line, and often features more static content like information about the site, the author, a syllabus, readings, etc.

What are comments and how do I manage them?

Part of the logic of a blog is allowing people to comment on your work. Comments are often associated with posts (as opposed to pages- see an explanation of this distinction above) and offer a way to have a discussion about a particular post.

Often times, initial comments are placed in a moderation queue until you approve them. Once you approve a comment from a user, he or she should be able to comment freely thereafter. You can view the comments on your blog as well as those awaiting moderation in the Comments tab in the back-end of your blog. If you want to change the permissions for your comments- say allow anyone to comment without moderating- see the Settings tab and look for the Discussion subtab. This is where you can control the comment settings.

Additionally, when writing a post, you can turn off the comments on a post-by-post basis by clicking on the Discussion section of the right-hand sidebar and un-checking the comments field.

Keep in mind that comments are extremely vulnerable to spammers. UBC has activated two plugins prevent spam one being reCaptcha and the other being Akismet. reCaptha will force users to enter a randomly generated captcha code to post a comment. Akismet will filter spam that may get through this method. This will be placed under Comments->Akismet Spam for you approval or disapproval.

What's a feed?

A feed is a way to subscribe to blog posts, comments, etc. You can subscribe to a feed use an RSS reader such as Google Reader or Bloglines. To find out more about this RSS thing click here.

What is this RSS stuff?

Why listen to me? Watch the movie that explains RSS in plain English... {{#ev:youtube|0klgLsSxGsU|400}}


How do I upload a document and place it in a post or page?

You can easily upload documents, such as a course calendar or syllabus, into a post or page. Doing this is relatively straightforward. Go to Write → Post (or Page) and look for the "Add media" button that looks like a gray asterisk.

When you click on that button, a dialog box will appear offering you the option to upload a file from your hard drive, or to link directly to a file that is already online. Once you have located your file (whether on your hard drive or online) click on the "Upload" button or "Insert into Post" button, respectively.

If uploading a file from your hard drive, you will get a dialog box asking you to title the document, as well as to provide a caption and description (both of which are optional). Once you are done, click on the "Insert into Post" button and you are done.

I can't upload any more files. What's going on?

You are probably out of account space. Contact us and we can add more (within reason).

How do I upload an image and place it in a post or page?

As with documents, you can easily upload and insert an image from your hard drive into a post or page. Go to Write → Post (or Page) and look for the "Add Image" button that looks like a picture canvas immediately following the "Add Media" title as pictured below .

When you click on that button, a dialog box will appear offering you the option to upload an image from your hard drive, or to link directly to a image that is already online. Once you have located your file (whether on your hard drive or online) click on the "Upload" button or the "Insert into Post" button, respectively.

If uploading an image from your hard drive, you will get a dialog box asking you to title the image, as well as to provide a caption and description (both of which are optional). Once you are done, click on the "Insert into Post" button and you are done.

Why should I consider using external services to store my images and documents?

We currently have limited amount of upload space per user. This will not be enough if you are uploading large pdf files, videos, or images. It may be preferable to use an outside service that you can integrate with UBC Blogs such as Flickr for your photos, YouTube for your videos, or DivShare for your files. This is probably the best practice, because if you ever want to move your blog to another service you will have persistent links to documents and images that you will not have to update to the new blog URL.

How do I make my front page a static page rather than a blog?

To make your front page a static page rather than a blog you need to create a static page that you would like as your front page. Then go into the Options tab and then click on the Reading subtab. Once you do this you will see the following:

Instead of having the front page display your latest posts, select the radio button that says "static page" and select the page you created for the front page. Additionally, you can create another page where you would like your blog posts to appear. This is extremely useful when you would like to create a resource more akin to a traditional page rather than a blog, while maintaining the functionality of both.

How do I embed YouTube videos?

You have at least two options for embedding YouTube videos. And, in truth, embedding a video from most online video services has never been easier.

Copy and Paste Embed Code

This is simply a process of copying the embed code from a site like YouTube into the HTML tab of the text editor.

YouTube embed.jpg

Viper Quicktags Plugin

If you enabled the Viper Video Quicktags plugin (Plugins->Viper Video Quicktags->Activate) you can use the Youtube video icons located on the visual text editor.

Viper's Video Quicktags

What are widgets?

“Widgets” is just a silly buzzword for the functionality built into WordPress that allows you to customize the sidebar of your WordPress site without knowing HTML. You can use widgets to add a list of recent photos, comments, flickr photos, del.icio.us links, and much more. You can find your widgets in the Design → Widgets subtab. You may also get access to more widgets as you activate new plugins, for many of the plugins available have an associated widget.

How do I import my existing blog to UBC Blogs?

You can import a blog from numerous other blogging platforms such as WordPress, MoveableType, Blogger, LiveJournal, TypePad, Grey Matter, TextPattern, DotClear, and RSS.

Note: To import your blog from an application other than WordPress, please read your respective blogging platforms details for exporting your data. For information on exporting data from WordPress read more here.

Once you have exported your data from your blog, go to the Manage → Import subtab. From here click on the respective blog type you are importing. Browse for the file (which will most likely be an XML file) and click "import".

Once you're done here, you will be taken to a page that will ask you to map authors. If you are importing a blog with numerous contributors, you may want to allow each author to be associated with their respective blog posts. After that, click the "submit" button and the import should begin immediately.

One more note of caution: Depending on your blog application, you may not be able to import pages, links, and theme customization. If you need further help with this, please contact us and we'll get back to you shortly.