Documentation:Distance Learning Support/Course Withdrawals

Course Withdrawals

Withdrawal procedures for learners are outlined in the Learner Support section on this website. Students are referred to this information in their course package, as well as in the introductory email they receive prior to the course start. For your reference, here is a summary:

• Learners withdraw via the Student Service Centre (SSC) until approximately 6 weeks or so into the term in which the course starts. To check specific dates, students are referred to UBC Student Services.
• Until the mid point of the course, learners may withdraw without reason. No refunds are possible. Learners apply to the Learner Support Advisors in Brock Hall, to their Faculty, or Access Studies, and a “W” appears on the transcript.
• Following the mid point in the course, learners apply for withdrawal to their Faculty, or Enrolment Services, with a reason and supporting documentation. Any requests will be forwarded to the individual’s Faculty or Access Studies for consideration. Late withdrawals are rarely granted without justification for academic concession.

Note: Once withdrawals are approved, students will disappear from your classlist on the Faculty Service Centre website. Any queries about withdrawn students should be forwarded to Paul Poole at Enrolment Services. They can assist by checking a student’s record to determine whether or not a withdrawal request is in progress.